GEM

Hindustan Organic Chemicals Limited Energy Audit Service Tender Ernakulam Kerala 2025

Bid Publish Date

21-Nov-2025, 10:27 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

Location

ERNAKULAM , KERALA

Progress

Issue21-Nov-2025, 10:27 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Dedicated/toll-free service support required for bidders or OEMs
  • • Contract quantity/duration may be adjusted up to 25% at contract issuance
  • • No BOQ items; energy audit scope is not itemized, indicating lumpsum engagement
  • • Mandatory certificate/document uploads as per Bid Document, ATC and corrigenda
  • • Complete tender document with annexures must be signed and submitted
  • • ATC clauses to be observed as per buyer uploaded terms

Categories 4

CA FIRM ACCOUNTANT FIRM ENERGY AUDIT ENERGY EFFICIENCY PROJECT

Tender Overview

Hindustan Organic Chemicals Limited invites bids for an Energy Audit Service on a lumpsum basis covering Residential Buildings and Industry in Ernakulam, Kerala. The scope is described as a detailed energy audit with a lumpsum contract value; no specific quantity is disclosed. A key bidding flexibility clause allows a contract quantity or duration adjustment up to 25% at contract issuance, with obligation to accept revised scope. A dedicated service support line and mandatory certificate uploads are required. The absence of BOQ items indicates a broad audit engagement rather than a fixed-item procurement, emphasizing compliance and technical documentation as bid differentiators.

Technical Specifications & Requirements

  • Service category: Energy Audit Service (Lumpsum Based) for multiple building typologies (Residential and Industrial).
  • No technical specifications provided in the tender data; bidders must rely on standard energy-audit methodologies and organization’s ATC.
  • mandatory support channel: bidder or OEM must provide a dedicated/toll-free service helpline.
  • Documentation: bidders must upload complete certificates and documents as demanded in the Bid Document, ATC, and any corrigenda.
  • ATC clauses mandate completion of a full tender document annexure, signed and submitted with the bid.
  • BOQ: No items listed; implies a comprehensive audit deliverable rather than itemized supply.
  • The tender underscores compliance with provided tender terms and ATC as pre-condition for evaluation.

Terms, Conditions & Eligibility

  • Quantity/duration flexibility: contract quantity or duration may vary by up to 25% at issue; post-issuance, same cap applies and must be accepted by bidder.
  • Service & Support: mandatory toll-free/dedicated support line for post-bid service.
  • Certificates: failure to upload required certificates/documents may lead to bid rejection.
  • Documentation: submit complete tender document with all annexures duly filled and signed.
  • ATC: bidder must adhere to Buyer-uploaded ATC clauses; non-compliance risks disqualification.

Key Specifications

  • Energy Audit Service

  • Lumpsum-based contract

  • Residential buildings and industrial facilities

  • Dedicated toll-free service support

  • Mandatory certificate uploads and Annexure compliance

  • No fixed BOQ items; emphasis on audit methodology and deliverables

Terms & Conditions

  • 25% quantity/duration adjustment allowed; acceptance required

  • Dedicated service helpline mandatory for bidders

  • Upload of all certificates and documents is mandatory

  • Sign and submit complete tender document with Annexures

  • ATC clauses to be followed as uploaded by buyer

Important Clauses

Payment Terms

Not specified in data; expect lumpsum payment terms per contract issuance and delivery milestones as per ATC

Delivery Schedule

Not specified in data; energy audit deliverables typically align with project milestones after contract award

Penalties/Liquidated Damages

Not specified in data; standard practice may include LD for delays as per ATC

Bidder Eligibility

  • Experience in conducting energy audits for residential and industrial facilities

  • Financial capacity demonstrated by annual turnover (not specified in data)

  • Compliance with all mandatory certificates and ATC requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for energy audit or similar engagements

4

Financial statements demonstrating financial stability (balance sheet, P&L)

5

EMD/Security deposit documents (if required by ATC)

6

Technical bid documents and specification compliance

7

OEM authorizations or certifications (if applicable)

8

Certificates validating compliance with tender ATC and corrigenda

Frequently Asked Questions

Key insights about KERALA tender market

How to bid on energy audit service tender in Ernakulam Kerala 2025?

Bidders should prepare complete tender documents with Annexures, upload all required certificates (GST, PAN, experience), and provide a dedicated toll-free support contact. The contract allows up to 25% quantity/duration adjustment at issuance, with acceptance required. Ensure ATC clauses are followed and submit as a signed, complete bid package.

What documents are required for energy audit tender in Kerala 2025?

Submit GST registration, PAN, experience certificates in energy audits, financial statements, technical bid documents, OEM authorizations if applicable, and EMD documents per ATC. Upload all certificates demanded in the Bid Document, ATC, and corrigenda to avoid bid rejection.

What are the technical requirements for the energy audit service tender in Ernakulam?

No fixed BOQ; focus on audit methodology and deliverables. Include evidence of capability to conduct detailed energy audits for both residential and industrial facilities, along with documentation for compliance with ATC. Provide dedicated service-support contact details in the bid.

When is the bid submission deadline for this energy audit tender in Kerala?

Dates are not provided in the data. Bidders should monitor the tender portal for updates and ensure timely submission of signed tender documents, Annexures, and all mandatory certificates before the stated deadline once published.

What are the payment terms for the energy audit contract in Kerala?

Specific payment terms are not disclosed in the data. Expect a lumpsum payment arrangement upon successful delivery of audit deliverables, subject to verification as per ATC. Confirm payment milestones and documentation during bid submission.

What is the impact of the 25% quantity adjustment clause in this tender?

The buyer can increase or decrease the contract quantity or duration up to 25% at contract issue, with bidders obligated to accept the revised scope. This flexibility affects resource planning, pricing, and delivery commitments; plan contingencies accordingly.

What certificates must be uploaded to avoid bid rejection for this tender in Kerala?

Upload all certificates sought in the Bid Document, ATC, and corrigenda; typical requirements include GST, PAN, experience certificates, financial statements, and any OEM authorizations. Incomplete uploads may lead to bid rejection by the buyer.

What constitutes the tender ATC compliance for this energy audit bid?

Bidders must adhere to the buyer-uploaded ATC clauses, complete the annexures, and sign the tender document as prescribed. ATC compliance is crucial for eligibility, evaluation, and final award; ensure all ATC references are addressed in your proposal.