GEM

Central Railway Dog Squad Van Tender Mumbai Division 2025 for RPF Dog Squad Vehicle Hire with 2000 Km/Month and 24x7 Operation

Bid Publish Date

17-Nov-2025, 6:36 pm

Bid End Date

08-Dec-2025, 7:00 pm

Bid Opening Date

08-Dec-2025, 7:30 pm

Location

MUMBAI , MAHARASHTRA

Progress

Issue17-Nov-2025, 6:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

DOG SQUAD VAN GOLF EQUIPMENT SERVICES DOG

Tender Overview

Organization: Central Railway (Indian Railways) seeks to hire one Dog Squad Van for the RPF Dog Squad at the Matunga-based Mumbai Division. Scope covers operation up to 2,000 kms per month and round‑the‑clock usage for a term of two years. Contract includes two drivers (one per 12‑hour shift) and all vehicle fuel, maintenance, repairs, and replacements. The deployment is across the Mumbai Division with no separate charges for intra‑division outstation duties. Laminated branding and uniform criteria are mandatory; the vehicle will bear the RPF DOG SQUAD VAN text on all sides.

Technical Specifications & Requirements

  • Vehicle: Dog Squad Van with continuous 24/7 operation; up to 2,000 kms/month; two drivers (one per 12‑hour shift); fuel, maintenance, and repairs included for the contract duration.
  • Branding: van must be laminated with images of dogs, the RPF logo, and the text “RPF DOG SQUAD VAN” on all sides; no extra payment for branding.
  • Personnel: drivers must wear safari uniforms while on duty.
  • Deployment: van to be stationed and deployed within the Mumbai Division; no extra charges for intra‑division duties; office of service provider must be located in the state of consignees with documentary evidence.
  • At‑source terms: service provider bears salaries of deployed staff and claims payment from the buyer with statutory documents; payment terms aligned to contract milestones.

Terms & Eligibility

  • Quantity/Dual-driver requirement: two drivers for 24x7 operation with vehicle fuel, maintenance, and repairs included; contract duration two years with the possibility of up to 25% variation in quantity or duration at contract issue and post‑award.
  • Payment security: permitted to submit PBG or Account Payee DD in favor of SR.DFM/MUMBAI/CSMT; DD copy may be uploaded in lieu of PBG with hard copy delivered within 15 days of award.
  • Compliance: service provider must maintain a local Maharashtra office; compliance with labour and welfare norms; documents relating to staff salaries and statutory contributions must be provided as per buyer requirements.

Key Specifications

  • Dog Squad Van with 2,000 kms/month capacity and 24x7 operation

  • Branding: laminated with RPF logo, dogs images, and 'RPF DOG SQUAD VAN' text on all sides

  • Two drivers (one per 12-hour shift); uniform: safari uniform

  • Fuel, maintenance, repairs included for entire contract period

  • Deployment across Mumbai Division; service provider office in Maharashtra

Terms & Conditions

  • Contract term: 2 years with up to 25% variation in quantity or duration

  • PBG or DD acceptable as performance security; DD to reach within 15 days of award

  • Office must be located in the consignees' state; branding and uniforms mandatory

Important Clauses

Payment Terms

Service provider pays staff salaries first; claims reimbursement from buyer with statutory documents; no separate salary reimbursement in advance

Delivery Schedule

Vehicle deployment within Mumbai Division for ongoing operation; no extra charges for intra-division duties

Penalties/Liquidated Damages

25% contract variation window; penalties to be as per GeM/GTC or buyer terms; ensure compliance for 24x7 operation

Bidder Eligibility

  • Demonstrated experience in deploying security/escort vehicle fleets

  • Evidence of Maharashtra office presence and staff employment compliance

  • Financial solvency to cover two-driver deployment and maintenance costs

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates for similar dog squad/vehicular deployments

4

Financial statements or solvency proof

5

EMD or Performance Security (PBG) documentation or DD in favor of SR.DFM/MUMBAI/CSMT

6

Technical bid documents and vehicle specs

7

OEM authorizations or approvals (if applicable)

8

Proof of Maharashtra office location for service provider

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Central Railway dog squad van tender in Mumbai 2025?

Bidders must submit GST, PAN, experience proofs, financial statements, and EMD or DD per terms. Provide vehicle specs and confirmation of two drivers for 24x7 operation, with Maharashtra office evidence. Ensure branding compliance and proof of service readiness for deployment within Mumbai Division.

What documents are required for dog squad van procurement in Mumbai?

Required documents include GST registration, PAN, experience certificates of similar deployments, financial statements, PBG or DD in favor of SR.DFM/MUMBAI/CSMT, vehicle specifications, and OEM authorizations if applicable; also show proof of Maharashtra office and staff recruitment policies.

What are the branding and uniform requirements for the dog squad van?

The van must be laminated with dog images, the RPF logo, and the text 'RPF DOG SQUAD VAN' on all sides. Drivers must wear safari uniforms while on duty; no additional payment for branding is allowed beyond the contract scope.

What is the deployment scope for the dog squad van in Mumbai?

The van will be deployed across the Mumbai Division with no extra charges for intra‑division outstation duties; the provider must maintain an office in Maharashtra and supply two drivers for round‑the‑clock operation, including fuel and maintenance throughout the 2‑year term.

What are the payment and security terms for the fleet contract?

Payment security can be provided as PBG or Account Payee DD in favor of SR.DFM/MUMBAI/CSMT; the DD, if used, must be delivered to the buyer within 15 days of award; salaries are paid by the service provider to staff first, with reimbursement per statutory documents.

What is the contract variation allowance for quantity or duration?

The contract permits a 25% variation in either quantity or duration at contract issue; once issued, adjustments remain limited to an additional 25%. Bidders must accept revised quantities or duration as required by the buyer.

What qualifications demonstrate eligibility for the Maharashtra security vehicle bid?

Eligibility requires prior security/vehicle deployment experience, a Maharashtra office presence, and compliance with labour/welfare statutes; bidders should provide staff experience certificates, financial health indicators, and proof of regulatory registrations.

What are the driver and uniform requirements for this tender?

Two drivers must be provided for 24x7 coverage, each on a 12‑hour shift; drivers must be dressed in safari uniforms; vehicle must be ready for immediate deployment within Mumbai Division and adhere to contract maintenance and branding mandates.