GEM

Indian Navy Department of Military Affairs Office Supplies Tender Ernakulam Kerala 2025 - Office Stationery & Filing Equipment

Bid Publish Date

09-Dec-2025, 5:50 pm

Bid End Date

19-Dec-2025, 6:00 pm

Value

₹15,000

Location

ERNAKULAM , KERALA

Progress

Issue09-Dec-2025, 5:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

573

Category

Register 4Q

Bid Type

Single Packet Bid

Categories 13

BITUMINOUS MATERIAL DISTRIBUTOR PRINTING SERVICES BINDER CLIP SPRINGS BOX FILTER RETAINERS OFFSET PRINTING MARKING TOOLS CUTTER PAPER AND PRINTING SERVICES BOX FILE MACHINE STAPLER

Tender Overview

The Indian Navy, Department of Military Affairs, invites bids for a broad office supplies package in ERNAKULAM, KERALA with an estimated value of ₹15,000. Scope includes 18 item categories such as highlighters, permanent markers (black/blue), whiteboard markers, A4 binding sheets, springs, L-shape folders, box files, binder clips (1.6 inch), leather folders, correction tapes, stapler pins, multi-color paper, paper cutters, and signature folders. The tender emphasizes supplier capability to deliver multiple stationery lines under a single contract, with a flexible quantity clause that permits up to 25% variation during order placement and currency. The buyer reserves rights to adjust delivery windows and ensure supply continuity, critical for Navy office operations.

Technical Specifications & Requirements

  • No explicit product technical specs published; items are standard office stationery categories.
  • 18 distinct line items across paper, bindings, folders, writing instruments, and office consumables.
  • Estimated value: ₹15,000; no EMD amount disclosed.
  • Delivery location: Ernakulam, Kerala; contract assumes on-time fulfillment for routine Navy office usage.
  • Service and support: bidders must ensure functional service center presence in state of consignee location if carry-in warranty applies; establishment within 30 days post-award if absent.
  • BOQ items list suggests procurement of general stationery rather than specialized equipment.

Terms, Conditions & Eligibility

  • Option clause allows up to 25% quantity variation at time of contract and during currency, at contracted rates.
  • Delivery period adaptations based on original delivery time; extended time formula applies with minimum 30 days.
  • Service Centre requirement: bidder/OEM must have a functional service centre in each consignee state; payment after submission of evidence.
  • If no service center exists at bidding, establishment within 30 days of award is mandatory; payment processed post evidence submission.

Key Specifications

    • Product/service names: 18 office stationery categories (e.g., highlighter multi color, permanent markers, whiteboard marker blue, binding sheets A4, binding springs, L shape folder A4, box file, binder clip 1.6 inch, leather folder, correction tape, stapler pin large, multi color paper, paper cutter, signature folder).
    • Quantities: not disclosed; total items = 18
    • Estimated value: ₹15,000
    • Experience: not specified beyond generic procurement; focus on ability to supply standard stationery
    • Standards/Compliance: IS not specified; generic office supply standards implied

Terms & Conditions

  • 25% quantity variation allowed at bid and during contract

  • Delivery timeline linked to original delivery period with minimum 30 days

  • Functional service centre requirement in state of consignee; 30-day establishment window

Important Clauses

Payment Terms

Payment to be released after submission of documentary evidence of a functional service centre (if carry-in warranty applies) and in accordance with contract delivery milestones.

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; terms indicate adherence to delivery and performance benchmarks as per standard government procurement norms.

Bidder Eligibility

  • Functional service capability to supply 18 identified stationery items

  • Ability to establish or demonstrate a service centre in Kerala within 30 days of contract award

  • Compliance with 25% quantity variation clause and timely delivery commitments

Past Similar Tenders (Historical Results)

5 found

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REGISTER 3 QR,REGISTER 4QR,COLOUR TAPE HALF INCH,A4 PAPER,FS PAPER,PERMANENT MARKER,WHITE BOARD MAR

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Posted: 23 June 2025
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GEM

Indian Army Department of Military Affairs Stationery Tender 2025 India - ISI Paper, Pens, Envelopes, & Registers with 25% Quantity Option

Indian Army

WEST DELHI, DELHI

Posted: 15 November 2025
Closed: 25 November 2025
GEM

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Register 4Q As per Specification 20 pieces ctwconsignee 15
2 Register 3Q As per Specification 20 pieces ctwconsignee 15
3 Highlighter multi Color As per Specification 40 pieces ctwconsignee 15
4 Permanent Marker black As per Specification 10 pieces ctwconsignee 15
5 Permanent Marker blue As per Specification 10 pieces ctwconsignee 15
6 white board marker blue As per Specification 20 pieces ctwconsignee 15
7 binding sheet machine A4 size As per Specification 1 pieces ctwconsignee 15
8 binding sheet a4 size As per Specification 50 pieces ctwconsignee 15
9 binding sheet springs As per Specification 10 pieces ctwconsignee 15
10 L shape folder A4 Size As per Specification 100 pieces ctwconsignee 15
11 Box File As per Specification 10 pieces ctwconsignee 15
12 Binder Clip 1.6 inch As per Specification 5 box ctwconsignee 15
13 leather folder As per Specification 5 pieces ctwconsignee 15
14 correction tape As per Specification 20 pieces ctwconsignee 15
15 stapler pin big size As per Specification 2 box ctwconsignee 15
16 Multi Color Paper As per Specification 200 pieces ctwconsignee 15
17 Paper Cutter As per Specification 40 pieces ctwconsignee 15
18 signature Folder As per Specification 10 pieces ctwconsignee 15

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office stationery supply

4

Financial statements or turnover details

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents (compliance with office stationery categories)

7

OEM authorizations or distributorship proofs (if applicable)

8

Proof of service-centre capabilities in Kerala (existing or post-award establishment plan)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for office stationery tender in Ernakulam Kerala 2025?

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as applicable, along with technical compliance for 18 listed stationery items. Ensure service-center readiness in Kerala or commitment to establish within 30 days post-award; comply with 25% quantity variation.

What documents are required for Indian Navy office supplies tender in Kerala?

Required: GST certificate, PAN, experience certificates for similar offices, financial statements, EMD documentation, technical bid, OEM authorizations if applicable, and proof of service-center capability in Kerala or timeline to establish within 30 days.

What are the delivery terms for the Ernakulam stationery contract?

Delivery starts from the last date of the original delivery order; if quantity increases, extended time is (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and possible extension up to the original delivery period.

What standards apply to the 18 office stationery items bid in Kerala?

No explicit IS or ISO standards are specified in the tender data; items are standard office stationery. Bidders should ensure compliance with general procurement quality expectations and provide product specifications for each category.

What is the estimated value and EMD for this Navy tender in Kerala?

Estimated contract value is ₹15,000; the EMD amount is not disclosed in the available details. Bidders should verify if an EMD is required at bid submission and prepare accordingly.

How soon must a service centre be established if not existing in Kerala?

If no service centre exists at bidding, the supplier must establish one within 30 days of contract award; payment is released only after documentary evidence of the functional centre is submitted.

What is the scope of quantity variation for this Navy tender?

The purchaser may increase or decrease the quantity up to 25% of the bid quantity at contract placement and during the currency at contracted rates; delivery timelines adapt based on the extended quantity.

Which items are included in the 18-item category for this tender?

Items include highlighters, permanent markers (black/blue), whiteboard markers blue, A4 binding sheets, binding springs, L-shape folders A4, box files, binder clips 1.6 inch, leather folders, correction tapes, large stapler pins, multi-color paper, paper cutters, signature folders.