GEM

Indian Army Department of Military Affairs Equipment Tender 2025 - EMD ₹22262, Service Center & Board of Officers Inspection

Bid Publish Date

14-Dec-2025, 12:06 pm

Bid End Date

24-Dec-2025, 1:00 pm

EMD

₹22,262

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

Issue14-Dec-2025, 12:06 pm
AwardPending
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Quantity

284

Category

10464658

Bid Type

Two Packet Bid

Key Highlights

  • • Functional Service Centre in every consignee state; 30-day establishment window
  • • Advance sample submission within 7 days of contract award
  • • Board of Officers to conduct post-receipt inspection at consignee site
  • • EMD of ₹22,262; payment tied to documentary evidence of service capability
  • • Turnover verification via audited balance sheets or CA certificate
  • • BOQ comprises 11 items with no explicit product specs provided

Categories 8

ELECTROMAGNET FUEL FILTERS AIR CYLINDERS BRACKET FIRE BREATHING APPARATUS PNEUMATIC VALVE HEAD LAMP

Tender Overview

The Indian Army, Department Of Military Affairs, issues a procurement tender with an EMD of ₹22,262. The contract requires the bidder to establish a Functional Service Centre in each consignee state within 30 days of award (or confirm an existing Centre). Post-award, an advance sample must be submitted within 7 days for buyer approval, failing which delivery timelines may be adjusted. The scope references 11 BOQ items, with no specific product specs disclosed in the provided data. The tender emphasizes general service support, inspection by a Board of Officers, and adherence to contract-specified standards while ensuring on-site or carry-in warranty as applicable.

  • Organization: Indian Army (Department Of Military Affairs)
  • Location: India (consignee states); EMD: ₹22,262
  • Product Category: 11-item BOQ with undefined item specifics
  • Distinguishing factors: mandatory service centre rollout, advance sample approval, and post-receipt inspection process

These elements collectively shape bidding strategy, particularly for manufacturers and service providers with nationwide service networks and strong quality-control processes. Bidders should prepare for a sample-based validation phase and ongoing post-award performance monitoring.

Technical Specifications & Requirements

Although explicit technical specs are not provided, critical contractual requirements are clear:

  • Service Centre availability: Functional centers in each consignee state; establishment within 30 days if not present; payment contingent on evidence of operation.

  • Inspection regime: Post-receipt inspection by Board of Officers at consignee site; pre-dispatch inspection not universally mandated.

  • Advance sample: Submit one advance sample; buyer to approve or specify modifications within 7 days; bulk supply must align with approved sample; delays in buyer approvals may shift delivery dates without LD.

  • Turnover requirement: Minimum average annual turnover in last 3 years as per bid document, with audited or CA/CA certificate support.

  • Warranty/SOW alignment: On-site or carry-in warranty terms to be confirmed; service and spares support expected via OEM or authorized partners.

Terms, Conditions & Eligibility

  • EMD: ₹22,262; payment and release linked to documentary evidence of functional service centres.
  • Delivery timing: 30-day service centre setup window; delivery timeline subject to sample approval and any buyer-delivered modifications.
  • Payment terms: As per ATC/bid document, contingent on successful demonstration of service capabilities.
  • Documents: GST registration, PAN, turnover certificates for last 3 years, audited financials, evidence of service centres, OEM authorizations where applicable.
  • Inspection: Post-receipt inspection by Board of Officers; pre-dispatch inspection not universally applicable.
  • Turnover evidence: Certified audited balance sheets or CA/Cost Accountant certificate required for turnover validation.

Key Specifications

  • EMD: ₹22,262

  • Advance sample: 1 sample to be submitted within 7 days of award

  • Post-receipt inspection: Board of Officers at consignee site

  • Service centre requirement: functional centers in each state; 30 days to establish

  • Turnover evidence: last 3 years turnover as per bid document

Terms & Conditions

  • Advance sample approval within 7 days; bulk supply aligned to approved sample

  • Functional service centre in every consignee state within 30 days

  • Board of Officers will conduct post-receipt inspections at site

Important Clauses

Payment Terms

Payment release conditioned on documentary evidence of functional service centres and adherence to sample approval milestones.

Delivery Schedule

Delivery timelines may be refixed equal to the period of delay in sample approval, with no LD if buyer delays approval.

Penalties/Liquidated Damages

LD details not disclosed in data; contract may include penalties for non-conformity or delayed supply post-approval.

Bidder Eligibility

  • Presence of functional service centres in key consignee states or proven capability to establish within 30 days

  • Demonstrated turnover of the last 3 fiscal years meeting the bid document threshold

  • Compliance with post-award sample approval process and quality assurances

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Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 10 September 2025
Closed: 20 September 2025
GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10461448 352 DIA CLUTCH COVER ASSY 11 nos asnirwal@251y 30
2 10440680 MAIN SHAFT (34T/26T/38T)BS1/2/3/4 9 nos asnirwal@251y 30
3 10464658 ELEMENT FUEL WATER SEPRATOR 172 nos asnirwal@251y 30
4 10313015 PROP SHAFT AGB TO FRONT AXLE 2 nos asnirwal@251y 30
5 10325837 STOP VALVE - 5/8 9 nos asnirwal@251y 30
6 10446888 FUEL FILTER 40 nos asnirwal@251y 30
7 10363178 HEAD LAMP HARNESS (LH) 9 nos asnirwal@251y 30
8 10436908 LMG MOUNTING BRACKET 4 nos asnirwal@251y 30
9 10450017 CAMPLATE 8 nos asnirwal@251y 30
10 10457370 ARMATURE ASSY 8 nos asnirwal@251y 30
11 10456373 OIL SEAL 12 nos asnirwal@251y 30

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Required Documents

1

GST Registration

2

PAN Card

3

Audited Financial Statements or CA certificate for turnover (last 3 years)

4

Evidence of Functional Service Centre(s) or plan to establish within 30 days

5

OEM authorizations (where applicable) and technical compliance certificates

6

Post-award/Advance sample documentation and approval records

7

Any prior project experience certificates related to similar procurements

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to meet eligibility for Indian Army procurement tender in 2025?

Bidders must demonstrate turnover for the last 3 years via audited financials or CA certificate, provide GST and PAN, show existing or planned functional service centers in consignee states, and comply with advance sample approvals and post-receipt inspection requirements by the Board of Officers.

What documents are required to participate in this tender in India?

Submit GST registration, PAN, turnover certificates for the last 3 years, audited financial statements, evidence of service centers or a plan to establish within 30 days, OEM authorizations if applicable, and records of advance sample submissions with approval status.

What are the key technical terms for service centre setup and inspection?

The contract requires functional service centers across consignee states, establishment within 30 days if absent, and post-receipt inspection by a Board of Officers at the consignee site; pre-dispatch inspection is not universally required.

How is the EMD amount of ₹22262 used in this bid?

The EMD of ₹22,262 acts as bid security; release is contingent on submission of service capability evidence and compliance with tender terms, including post-award sample approvals and inspection requirements.

When is advance sample submission required for this procurement?

An advance sample must be submitted within 7 days of contract award. The buyer will approve or request modifications within 7 days; delays can push bulk delivery timelines without LD.

What inspection regime will govern acceptance of stores in this tender?

Post-receipt inspection by the Board of Officers is performed at the consignee site; pre-dispatch inspection is not mandated unless specified in ATC, ensuring post-delivery validation.

What are the delivery implications if buyer approval is delayed?

If buyer approval for the advance sample is delayed, the delivery period is refixed to reflect the delay, with no liquidated damages for the seller during the standstill period.

Which standards or certifications are explicitly required for this tender?

Explicit standards are not listed in the provided data; bidders should reference the bid document for CA/CA turnover verification and OEM authorization requirements, plus compliance with contract-specified QA processes.