GEM

Gujarat Sports Youth And Cultural Activities Department Bharuch Tender for Sports Equipment Supply 2025 with ISI/AAA standards

Bid Publish Date

18-Nov-2025, 4:35 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Location

BHARUCH , GUJARAT

Progress

Issue18-Nov-2025, 4:35 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

EQUIPMENT SPORTS AND RECREATIONAL EQUIPMENT COLLECTIBLES AND AWARDS

Tender Overview

The Gujarat Sports Youth And Cultural Activities Department invites bids for supplying sports equipment: Soft Tennis Balls, Tennis Nets, and Winners Medals, with related podium considerations. Location: Bharuch, Gujarat 391810. Quantities include Soft Tennis Balls: 10 boxes (each box 12 balls), Tennis Nets: 4 Nos, and a set of three Winner Medals (Gold, Silver, Bronze) per standard specifications. Estimated contract value and EMD are not disclosed in the available data, but the scope aligns with event-ready equipment for multiple sports functions. The procurement emphasizes standard ball dimensions, court-ready nets, and premium medal finishes. This is a category-focused supply contract for sports events, potentially bundled with podium components. Unique features include explicit ball bounce and color variants, and a regulated net height. Bidders should prepare to demonstrate capability in timely delivery and post-sales support within Gujarat.

Technical Specifications & Requirements

  • Soft Tennis Ball: hollow air-filled rubber, standard size 6.6 cm, weight 30–31 g, bounce 70–80 cm from 150 cm, colors official White and Yellow; packaging 1 Box = 12 Balls.
  • Tennis Net: net height regulated at center 3 ft (91.4 cm), posts 3.5 ft (1.07 m); durable netting with reinforced edges suitable for standard courts.
  • Winner Medal: metal alloy medals with Gold/Silver/Bronze finish; diameter 50–60 mm, thickness ~3 mm, weight 40–60 g; comes with stitched neck ribbon.
  • Delivery and quality must align with standard sports equipment guidelines; supplier should show capability for multiple line items under the same contract and provide service/support in-state.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not disclosed in the data; bidders must verify doc terms in ATC.
  • Delivery timeline: Not specified; standard tender practice requires timely delivery post-order.
  • Documentation: GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates.
  • Quantity flexibility: Up to 25% variation in contract quantity or duration is allowed.
  • Service support: Dedicated/toll-free support and escalation matrix required; service office must be located in the consignee state (Gujarat).
  • Pre-qualification: Bidders must avoid liquidation or bankruptcy and provide undertaking.

Key Specifications

    • Soft Tennis Ball: 6.6 cm diameter, 30–31 g weight, bounce 70–80 cm from 150 cm, colors White/Yellow, packaging: 1 Box = 12 Balls
    • Tennis Net: Regulation center height 3 ft (91.4 cm), post height 3.5 ft (1.07 m), reinforced edges, suitable for standard courts
    • Winner Medal: Gold/Silver/Bronze finish, diameter 50–60 mm, thickness ~3 mm, weight 40–60 g, includes stitched neck ribbon

Terms & Conditions

  • 25% contract quantity/duration variance allowed at bid issue; post-issue limit remains 25%

  • Excess settlement enabled for service invoices with additional charges up to a defined percentage

  • Service provider office must be located within the consignee state with documented proof

  • Dedicated toll-free service support and escalation matrix must be provided

  • Bidder must upload all required certificates/documents; non-submission leads to rejection

  • Bidder must confirm non-liquidity and non-bankruptcy status with an undertaking

Important Clauses

Payment Terms

Payment terms to be defined in ATC; ensure clarity on advance, milestone, or post-delivery payment.

Delivery Schedule

Delivery timelines to be confirmed; bidders should propose realistic delivery from order date post-award.

Penalties/Liquidated Damages

Penalties/LD applicable for late delivery or non-conforming goods; details to be specified in ATC.

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy

  • Must have in-state service capability in Gujarat

  • Proven track record supplying sports equipment to government or large events

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar sport equipment supply

4

Financial statements/latest audited financials

5

EMD documents as applicable (amount/form to be stated in ATC)

6

Technical bidDocuments confirming specifications (soft tennis balls, nets, medals)

7

OEM authorization or dealership/IS approvals (if applicable)

8

Company profile and contact details

9

Any prior supply contracts with Gujarat/state entities (if available)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for sports equipment tender in Bharuch Gujarat 2025

Bidders must submit GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance documents. Ensure in-state service capability, and confirm quantities: 10 boxes of soft tennis balls, 4 nets, and medals with Gold/Silver/Bronze finishes. Adhere to 25% quantity variation and provide escalation contacts.

What documents are required for the Bharuch sports equipment bid 2025

Required documents include GST certificate, PAN, experience certificates for similar supply, latest financial statements, EMD documents, OEM authorizations, technical bid, and company profile. Ensure service support details with a toll-free number and escalation matrix in-state.

What are the technical specifications for soft tennis balls in this tender

Balls must be hollow rubber, 6.6 cm diameter, 30–31 g weight, bounce 70–80 cm from 150 cm, available in white and yellow; packaging: 1 box = 12 balls. Confirm ISI/AAA standards if required by ATC and provide certification with bid.

What are the delivery requirements for nets and medals in Bharuch

Nets should meet 3 ft center height and 3.5 ft post height; medals must be 50–60 mm diameter, 3 mm thick, 40–60 g weight. Delivery timeline should be proposed and aligned with project schedule; penalties may apply for delays per ATC.

What are the EMD and payment terms for this Gujarat bid

EMD details are specified in ATC; bidders must submit the EMD as directed. Payment terms are to be clarified in ATC, typically milestone-based or post-delivery; ensure compliance with supplier warranty and service obligations within Gujarat.

Which organizations or brands are preferred for medals and nets

No explicit brand requirement is listed; ensure OEM authorizations are provided if you supply branded components. If brand-specific, include brand name, model, and certification in the technical bid to meet evaluator expectations.

How to verify eligibility criteria for this sports equipment tender

Eligibility includes non-liquidity, non-bankruptcy, in-state service capability, and prior experience in supplying similar equipment. Provide undertaking and supporting documents showing past performance in government or large events within Gujarat.

What standards and certifications are required for this tender

Standards referenced include standard ball dimensions, net specifications, and medal finishes; IS or BIS certifications may be required per ATC. Attach applicable certificates proving compliance with the specified materials, finishes, and safety standards in the bid.