GEM

Indian Army Department of Military Affairs Sick Report Register & Form Tender 2025 - 25% Quantity Option, 230000 ₹ Estimated Value

Bid Publish Date

28-Nov-2025, 11:40 am

Bid End Date

08-Dec-2025, 12:00 pm

Value

₹2,30,000

Progress

Issue28-Nov-2025, 11:40 am
AwardPending
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Quantity

7960

Category

Sick Report Register

Bid Type

Single Packet Bid

Key Highlights

  • • Critical: 25% quantity option during/after contract for flexible procurement
  • • Critical: 27 BOQ items with diverse administrative forms; item-level quantities not disclosed
  • • Critical: No explicit EMD amount; verify in ATC and bidder checklist
  • • Critical: Delivery period adjustments linked to quantity changes with minimum 30 days
  • • Critical: Broad mix of medical and administrative forms (Sick Report, MRI/CT envelopes, diet sheets, leave & movement orders)
  • • Critical: ATC document uploaded; review for any site-specific terms or certifications
  • • Critical: No standard certifications or IS/ISO references in available data

Categories 10

ARCHERY BOW STRINGS BARITONE HORNS COAL HANDLING PLANT ELECTRON TUBE BOOK DOCUMENT SCANNING ENVELOPE MULTIFUNCTION PRINTERS ENVIRONMENTAL IMPACT ASSESSMENT PID CONTROLLER

Tender Overview

Organization: Indian Army, Department Of Military Affairs. The procurement encompasses a broad set of paper-based and form-related supplies, including Sick Report Register, Tally Card med Stores, Handing Taking Register, Report Book, Diet Sheets, Lab/Imaging forms (CT Scan, MRI envelopes), HIV screening forms, OPD/IPD feedback, Leave/Movement orders, and related requisition and permission forms. The estimated contract value is ₹230,000 with a 27-item BOQ offering unclear item-level quantities. The scope appears to cover standardized administrative forms for military medical logistics and patient management, with emphasis on accuracy, durability, and compliance for high-volume distribution. Unique aspects include a wide variety of clinical and administrative documents in a single tender and an option clause on quantity. This tender is positioned as a government procurement by the Indian Army for rapid, standardized issuance of essential forms across multiple departments.

Technical Specifications & Requirements

  • Total Items: 27 (BOQ indicates multiple form types; item details not specified)
  • Form categories: Sick Report Register, Tally Card med Stores, Handing Taking Register, Report Book, Diet Sheets, Medical Case Sheet, HIV Screening forms, CT/MRI envelopes, Lab Investigation & requisition forms, OPD/IPD Feedback, Leave applications, Movement orders, E Ticketing requisition, and related appendices and certificates
  • Estimated value: ₹230,000; no per-item pricing disclosed
  • Delivery/Quantity terms: Generic option clause allows up to 25% quantity variation at contract rates; additional time proportional to quantity change with a 30-day minimum when exercising the option
  • Standards/Compliance: Specific standards or certifications are not listed; ATC document referenced but not included in data
  • Delivery terms: Last date of original delivery order used to compute extended delivery; extended time formula provided
  • Special clauses: 25% quantity increase/decrease right; delivery period adjustments follow a defined calculation

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data; bidders should confirm via ATC
  • Option Clause: Purchaser may modify quantity by up to 25% during and after contract; delivery time scales with quantity change
  • Delivery timeline: Calculations reference the last delivery order date; minimum extension is 30 days when increasing quantity
  • ATC/ATC document: Buyer uploaded ATC file; additional conditions may apply
  • Documentation: Standard bidder documentation (GST, PAN, experience, financials) not explicitly enumerated in provided data; verify in ATC
  • BOQ clarity: 27 items with N/A quantities; ensure bid includes itemization and conformity to form categories
  • Compliance: No explicit product standards (IS/ISO) specified in available data

Key Specifications

  • 27 item BOQ with unspecified quantities

  • Estimated contract value: ₹230,000

  • Quantity variation right: ±25%

  • Delivery extension formula linked to quantity changes

  • ATC document uploaded for additional terms

Terms & Conditions

  • Quantity variation up to 25% at contract rates

  • Delivery period adjusts with quantity changes; minimum 30 days

  • ATC terms govern bidder obligations and submission requirements

Important Clauses

Payment Terms

Not explicitly stated in available data; verify in ATC and contract terms

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time is proportional to added quantity

Penalties/Liquidated Damages

Not specified in provided data; check ATC for LD/penalty provisions

Bidder Eligibility

  • Proven experience supplying government-form items or similar administrative forms

  • GST registration and financial stability documentation

  • Ability to meet delivery timelines with 25% quantity variation capability

Past Similar Tenders (Historical Results)

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Posted: 26 February 2025
Closed: 19 March 2025
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Posted: 18 December 2024
Closed: 28 December 2024
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Posted: 18 October 2025
Closed: 3 November 2025
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Bill of Quantities (BOQ) 27 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Sick Report Register Sick Report Register 5 nos tanwar17 15
2 Tally Card med Stores Tally Card med Stores 4,000 nos tanwar17 15
3 Handing Taking Register Handing Taking Register 20 nos tanwar17 15
4 Report Book Report Book 20 nos tanwar17 15
5 Ration Return IAFF 3033 Ration Return IAFF 3033 5 nos tanwar17 15
6 CT Scan Envelope CT Scan Envelope 1,500 nos tanwar17 15
7 MRI Envelope MRI Envelope 1,500 nos tanwar17 15
8 HIV Screening HIV Report Form HIV Screening HIV Report Form 30 pad tanwar17 15
9 Lab Investigation request form Lab Investigation request form 200 pad tanwar17 15
10 Injury Report Form Injury Report Form 50 pad tanwar17 15
11 CT Scanning form CT Scanning form 50 pad tanwar17 15
12 HSR Receipt HSR Receipt 10 pad tanwar17 15
13 OPD Patient Feedback Form OPD Patient Feedback Form 50 pad tanwar17 15
14 In Patient Feedback Form In Patient Feedback Form 50 pad tanwar17 15
15 MRI Requisition Form MRI Requisition Form 50 pad tanwar17 15
16 Monthly Diet Sheet Monthly Diet Sheet 50 pad tanwar17 15
17 Daily Diet Sheet Daily Diet Sheet 50 pad tanwar17 15
18 Medical Case Sheet Medical Case Sheet 150 pad tanwar17 15
19 Permission for spl investigation Permission for spl investigation 50 pad tanwar17 15
20 Appendix A to AO 32 81 Appendix A to AO 32 81 50 pad tanwar17 15
21 Leave Application Leave Application 10 pad tanwar17 15
22 E Ticketing requisition form E Ticketing requisition form 10 pad tanwar17 15
23 Movement Order Movement Order 10 pad tanwar17 15
24 Serving Cert Serving Cert 10 pad tanwar17 15
25 No demand No demand 10 pad tanwar17 15
26 AFPP Fund withdrawal Application AFPP Fund withdrawal Application 10 pad tanwar17 15
27 Posting out application form Posting out application form 10 pad tanwar17 15

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar form supply

4

Financial statements (audited) for the last 2-3 years

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents demonstrating form types and conformity

7

OEM authorizations or vendor registrations (if applicable)

Frequently Asked Questions

What documents are required for the Indian Army form tender in 2025?

Bidders must submit GST registration, PAN, experience certificates, audited financial statements, and EMD/Security deposit as per ATC. Technical bids must show conformity to form types (Sick Report Register, Diet Sheets, OPD/IPD Feedback, etc.). Review OEM authorizations if applicable and ensure bid is compliant with delivery terms.

How does the 25% quantity option affect delivery in this tender?

The purchaser may increase or decrease the contracted quantity by up to 25%. Delivery time scales with added quantity using the formula provided, with a minimum extension of 30 days. Ensure readiness to scale production or sourcing accordingly.

What is the estimated contract value and what items are included?

The estimated value is ₹230,000. The BOQ comprises 27 items including Sick Report Register, Tally Card med Stores, Register variants, Report Books, diet sheets, and multiple clinical forms. Item-level quantities are not disclosed in the available data; confirm in the ATC document.

What are the delivery terms for this Indian Army procurement?

Delivery starts from the last date of the original delivery order. If quantity is extended, the additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend further within contract limits.

What standards or certifications are required for the form supplier?

Based on available data, no explicit IS/ISO standards are listed. Verify in the ATC. Ensure conformity to form types, durability, and any site-specific printing or archival requirements stated in the official ATC document.

How to participate and what is the submission flow for this tender?

Prepare the technical bid showing form categories and conformity, attach GST, PAN, experience and financials, and submit per ATC timelines. Include OEM authorizations if applicable and ensure the bid accommodates up to 25% quantity variation with a compliant delivery plan.