GEM

GEM Portal Security Equipment Tender 2025 - Organization Not Disclosed, 25% Quantity Opt, Delivery Terms

Bid Publish Date

22-Nov-2025, 11:30 am

Bid End Date

02-Dec-2025, 12:00 pm

Progress

Issue22-Nov-2025, 11:30 am
AwardPending
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Quantity

1200

Categories 3

Tender Overview

The tender originates from the GEM procurement portal with an unspecified organization and location, seeking a security equipment category product. The estimated value and start/end dates are not disclosed, while the EMD amount is not provided. A notable feature is the option clause allowing quantity adjustments up to 25% of bid/contracted quantity, with corresponding delivery-time implications. This framework allows bidders to prepare for scale adjustments and pricing at contract rates, emphasizing adaptability in supply and delivery planning. The absence of BOQ items suggests a broad scope or placeholders for future specification, so bidders should anticipate device-agnostic compliance and risk-sharing on delivery windows. The tender emphasizes adherence to the option-clauses mechanism and supplier readiness for flexible procurement.

Technical Specifications & Requirements

  • No explicit technical specifications in the tender data. The only concrete parameter is the option clause: quantity can increase up to 25% of the bid/contracted quantity at the contracted rates. Delivery periods shift from last delivery order date, with calculations: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original delivery is <30 days, extended time equals the original period. If exercised during extended period, delivery time adjusts accordingly.
  • The absence of BOQ items implies potential scope ambiguity; bidders should prepare generic compliance plans, risk mitigation for variable quantities, and pricing strategies aligned with the option mechanism. Emphasis on contract-rate pricing, delivery scheduling, and potential need for flexible warehousing or staging.

Terms & Eligibility

  • Option Clause: Purchaser may modify quantity by up to 25%, with corresponding effects on delivery time and contract duration.
  • Delivery time calculations: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • If original period is less than 30 days, extended time equals the original period; extension may apply during currency of contract.
  • Bidders must comply with option-driven delivery terms and be prepared for variable orders and schedule adjustments.

Key Specifications

  • Product category: security equipment (no specific device listed)

  • EMD amount not provided in data

  • Estimated value not disclosed

  • Delivery period linked to original delivery date with option to extend up to 25% more quantity

  • BOQ items: 0 (no items listed)

Terms & Conditions

  • 25% quantity variation allowed at contracted rates

  • Delivery period recalculation based on increased quantity

  • Minimum 30 days extension if original period < 30 days

Important Clauses

Payment Terms

Not specified in data; bidders should seek clarification on advance, milestone, and final payment terms

Delivery Schedule

Delivery starts from last date of original delivery order; adjusted for option-quantity changes as per formula

Penalties/Liquidated Damages

Not described; bidders should confirm LD and performance bonds during clarification

Bidder Eligibility

  • Eligibility not explicitly defined in tender data; bidders should rely on standard GEM prerequisites for government tenders

  • Experience in supplying similar security equipment advisable

  • Comply with ISI/ISO or other local standards if specified in subsequent addenda

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar security equipment supply)

4

Financial statements (as required by tender terms)

5

EMD/Security deposit documentation

6

Technical bid documents

7

OEM authorization or dealer authorization (if applicable)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in GEM security equipment tender with option clause

Bidders should ensure registration on the GEM portal, submit GST and PAN, provide prior experience in security equipment supply, and prepare for a 25% quantity variation at contracted rates. Clarify EMD amount, delivery terms, and any OEM authorizations. Ensure technical bid demonstrates capability for variable orders and timely delivery.

What documents are required for this GEM tender submission

Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements, EMD documentation, technical bid, and OEM/dealer authorizations if applicable. Prepare these in a single bid bundle to avoid missing components and ensure online submission readiness.

What are the delivery terms for quantity variation in this tender

Delivery terms allow up to a 25% increase in quantity at contracted rates. The delivery period shifts from the last delivery order date using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original is under 30 days, extended time equals the original period.

What standards or certifications are required for this procurement

The tender data does not specify standards; bidders should prepare to comply with common government procurement standards and await addenda. When clarified, expect ISI, ISO, or local security equipment standards, and provide relevant certifications or OEM approvals as required.

When is the delivery schedule expected to commence after order

Delivery periods commence from the last date of the original delivery order. If the option clause is exercised during extension, the additional time begins from the extended period's last date, adjusted per the 25% quantity change formula.

What is the EMD requirement for this GEM tender

The tender data does not disclose the EMD amount. Bidders should monitor portal updates and prepare to submit a refundable EMD as per the final tender terms, typically a percentage of estimated value or fixed amount, via online payment or demand draft.

How to verify bidder eligibility for the GEM security tender

Verify eligibility by completing portal registration, providing organization details, and submitting all mandatory documents (GST, PAN, experience, financials, and EMD). Ensure ability to handle quantity fluctuations and meet delivery deadlines as per contract terms.

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