GEM

Indian Army Department of Military Affairs Procurement: Input Shaft Seal Kit, Rear View Mirror & Related Auto Parts Tender 2025

Bid Publish Date

13-Dec-2025, 8:49 am

Bid End Date

23-Dec-2025, 9:00 am

Location

DARJEELING , WEST BENGAL

Progress

Issue13-Dec-2025, 8:49 am
AwardPending
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Quantity

19

Category

Input Shaft Seal kit

Bid Type

Two Packet Bid

Key Highlights

  • • - OEM turnover criteria mandatory for OEMs of offered products
  • • - Option clause enabling up to 25% quantity variation and 30+ days delivery extension
  • • - Dedicated toll-free service/support channel required for post-sale service
  • • - 18-item BOQ across multiple auto parts with no specified unit quantities
  • • - Warranty coverage and deployment of technical service personnel emphasized
  • • - Turnover proof via audited statements or CA certifications required for last 3 financial years

Categories 29

AGITATORS WORM PUMPS RUBBER GASKET COMPRESSED AIR PNEUMATIC MACHINERY COMPRESSOR PARTS HYDRAULIC CYLINDER PNEUMATIC PILLOW BLOCK RIBBON BLENDER GASKETS AND SEALS COMPRESSOR VERTICAL COOLER AIR CYLINDERS COOLER AIR INFLATORS SENSOR PNEUMATIC TOOLS POCLAIN SEALING RING SPROCKET AIR BRAKE UPVC PIPE FILTER RETAINERS GEAR CENTRIFUGAL MACHINE AIR GENERATOR AIR COMPRESSOR HYDRAULIC PART

Tender Overview

Indian Army (Department of Military Affairs) invites bids for a cross-category supply of auto components, including Input Shaft Seal kit, Rear View Mirror, Air Compressor Gasket, Hose, Selector Shaft Rod, Plunger Kit, Head Light Assembly, Tail Light Assembly, Clutch Plate, Pressure Plate, Map Sensor, Chain Sprocket, Pressure Pipe, Gear Drive Kit, and Fuel Pipe Line. The BOQ lists 18 total items with unspecified quantities in the provided data. The initiative falls under government procurement for military logistics, requiring OEM participation and warranty support. A key eligibility thread is the option clause allowing quantity adjustments of up to 25% during contract execution, with delivery timing linked to last order date. The tender signals a mandate for robust service support and adequate field personnel to ensure post-sale assistance, reflecting Army reliability requirements. Unique aspects include multi-component automotive spares under a single tender and obligation to meet OEM turnover criteria and dedicated service channels.

Technical Specifications & Requirements

  • Product categories: Input Shaft Seal kit, Rear View Mirror, Air Compressor Gasket, Hose, Selector Shaft Rod, Plunger Kit, Head Light Assembly, Tail Light Assembly, Clutch Plate, Pressure Plate, Map Sensor, Chain Sprocket, Pressure Pipe, Gear Drive Kit, Fuel Pipe Line
  • No explicit technical standards are listed in the available data; bidders should infer from typical automotive spare parts standards and Army OEM expectations
  • 18 items in BOQ; no unit quantities provided; ensure compatibility with listed assemblies
  • OEM turnover criteria apply; minimum average turnover for OEMs over last 3 years; audited statements or CA certificates required
  • Dedicated service support channel required; times for service requests to be addressed indicated in terms
  • Warranty and post-sales support requirements imply deployment of technical personnel for timely service
  • Option clause permits up to 25% quantity variation during contract execution, with calculation formula and minimum 30 days extension rule
  • The procurement emphasizes reliability, supply continuity, and potential price adjustments based on contract quantity changes

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided; bidders must verify exact amount in bid documents
  • Turnover criteria: Minimum average annual turnover over the last 3 years required for bidders; must be evidenced by audited balance sheets or CA certificate
  • OEM turnover: OEM of offered product must meet turnover criteria; if bunch bids, OEM of primary high-value category meets criterion
  • Delivery & extension: Delivery window tied to last date of original delivery order; option-based extension with defined calculation formula
  • Service & Support: Dedicated toll-free or direct service support channel required for OEM/bidder
  • Warranty: Adequate number of dedicated service personnel to attend service requests within defined timeframes
  • Documentation: Standard bidder documents to be submitted (GST, PAN, turnover proofs, OEM authorizations, etc.) per terms; ensure readiness for government procurement verification

Key Specifications

  • Input Shaft Seal kit

  • Rear View Mirror

  • Air Compressor Gasket

  • Hose

  • Selector Shaft Rod

  • Plunger Kit

  • Head Light Assembly

  • Tail Light Assembly

  • Clutch Plate

  • Pressure Plate

  • Map Sensor

  • Chain Sprocket

  • Pressure Pipe

  • Gear Drive Kit

  • Fuel Pipe Line

Terms & Conditions

  • 25% quantity variation allowed during contract execution with formula-based extension

  • OEM turnover criteria must be met; 3-year turnover proof required

  • Dedicated service/support channel and sufficient on-ground technicians required

Important Clauses

Payment Terms

Not specified in the data; bidders should verify in bid documents and standard government payment terms

Delivery Schedule

Delivery period linked to last date of original delivery order; extension rules apply when option clause is exercised

Penalties/Liquidated Damages

Not detailed in provided data; expect standard LD clauses in full terms

Bidder Eligibility

  • Minimum 3-year turnover history with audited financials

  • OEM authorization for offered auto parts

  • Demonstrated service/support capability (dedicated contact number)

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Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Input Shaft Seal kit Tata 1 set buyer295@gem 15
2 Rear View Mirror ALS 1 nos buyer295@gem 15
3 Air Compressor Gasket ALS 1 nos buyer295@gem 15
4 Hose Tata 1 nos buyer295@gem 15
5 Selector Shaft Rod Tata 1 nos buyer295@gem 15
6 Plunger Kit Tata 1 set buyer295@gem 15
7 Head Light Assy Mahindra Scorpio 1 nos buyer295@gem 15
8 Tail Light Assy Mahindra Scorpio 1 nos buyer295@gem 15
9 Clutch Plate Sx4 1 nos buyer295@gem 15
10 Pressure plate Sx4 1 nos buyer295@gem 15
11 Map Sensor Sx4 1 nos buyer295@gem 15
12 Chain Sprocket RE 1 nos buyer295@gem 15
13 Rear View Mirror HH 2 nos buyer295@gem 15
14 Pressure Pipe Tata 1 nos buyer295@gem 15
15 Pressure Plate TFF 1 nos buyer295@gem 15
16 Clutch Plate TFF 1 nos buyer295@gem 15
17 Gear Drive Kit HH 1 set buyer295@gem 15
18 Fuel Pipe Line TFF 1 nos buyer295@gem 15

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Required Documents

1

- GST registration certificate

2

- Permanent Account Number (PAN) card

3

- Audited financial statements or CA certificate showing turnover for last 3 years

4

- OEM authorization letter for the offered products

5

- Experience certificates evidencing similar automotive spare parts supply

6

- Technical bid/compliance certificates (if required)

7

- Any applicable security clearance or government procurement documents

8

- EMD submission proof (as per bid document, if specified)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army auto parts tender 2025?

Bidders must submit GST, PAN, and audited turnover proofs for last 3 years, plus OEM authorizations for each offered part. Ensure service support capability and adherence to the option quantity clause. Prepare technical bid and compliance certificates; verify EMD requirements in the bid document.

What documents are required for Army input shaft seal kit procurement?

Required documents include GST registration, PAN, audited financial statements or CA certificate showing turnover, OEM authorization letters for seal kits, experience certificates for similar auto parts, and technical bid documents. Also include proof of dedicated service support contact channels.

What is the delivery extension rule under the option clause?

Delivery time extends from the last date of the original delivery order; if quantity increases, the extension equals (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days. The purchaser may further extend up to the original delivery period.

Which turnover criteria apply to OEMs for this procurement?

OEMs must meet the minimum average annual turnover for the last 3 financial years; if the OEM date of constitution is less than 3 years, use completed years after constitution. Documentation should be audited statements or CA certificates indicating turnover.

What minimum service support is required for this Army tender?

Bidders must provide a dedicated or toll-free service support number for post-sale assistance and deploy adequate technical staff to address service requests in a timely manner.

Are there specific standards or specifications listed for these parts?

The available data does not list explicit standards; bidders should align with typical automotive spare parts practices and Army OEM expectations, ensuring compatibility with listed assemblies and required service support.

What items are included in the BOQ for this Army procurement?

The BOQ comprises 18 items across components such as Input Shaft Seal kit, Rear View Mirror, Air Compressor Gasket, Hose, Selector Shaft Rod, Plunger Kit, Head Light Assembly, Tail Light Assembly, Clutch Plate, Pressure Plate, Map Sensor, Chain Sprocket, Pressure Pipe, Gear Drive Kit, and Fuel Pipe Line.

What are the payment and compliance expectations for this bid?

Payment terms will follow government norms and contract-specific terms not fully disclosed here. Bidders must ensure GST compliance, provide turnover documentation, OEM authorizations, and align with the option clause and warranty/service requirements stated in the terms.

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