GEM

Indian Army Vehicle Management System Tender 2025 DMIS Procurement Vehicle Management System 2025

Bid Publish Date

20-Nov-2025, 10:12 am

Bid End Date

01-Dec-2025, 11:00 am

Bid Opening Date

01-Dec-2025, 11:30 am

Location

SIRMAUR , HIMACHAL PRADESH

Progress

Issue20-Nov-2025, 10:12 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

VEHICLE

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a Vehicle Management System. The bid covers the complete scope: supply, installation, testing, commissioning, operator training, and any required statutory clearances at the consignee location. The contract mandates OEM warranty documentation and a malicious code certificate. Bidder pre-qualification emphasizes financial health, non-obsolescence, and detailed design approvals post-award. A detailed design review is due within 5 days of award, with buyer approval or modification lists issued in 5 days, and delays in approval will push the delivery timeline without LD.

  • Scope: Supply, installation, testing, commissioning, training, and statutory clearances if needed
  • Key differentiator: mandatory malicious code certificate and detailed design drawings prior to fabrication
  • Location context: procurement by Indian Army; specifics on site location are not disclosed in data
  • Warranty: 1 year from final acceptance or after commissioning, whichever is applicable
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate
  • Compliance: no obsolescence, minimum market life of 5 years remaining

Technical Specifications & Requirements

  • Product category: Vehicle Management System (scope includes hardware/software integration as part of bid)
  • Malicious Code Certificate: required attestation that no embedded malicious code exists; breach consequences outlined
  • Scope of supply components: Supply, Installation, Testing, Commissioning, Training of operators
  • Warranty: 1 year warranty from final acceptance or post-installation
  • Design process: submit Detailed Design Drawings within 5 days of award; approval or modification list returned within 5 days; delivery timeline adjusted if Buyer delays approval
  • Documentation to accompany bid: PAN Card, GSTIN, Cancelled Cheque, **EFT Mandate" certified by bank
  • Additional compliance: OEM warranty certificates must be provided by successful bidder

Terms, Conditions & Eligibility

  • EMD/financials: Not explicitly stated; bidders must demonstrate sound financial standing per buyer terms
  • Obsolescence clause: bid only for products with at least 5 years residual market life; not end-of-life per OEM
  • Malicious code: certificate required; non-compliance constitutes contract breach
  • Scope validity: warranty and post-warranty support obligations aligned with OEM terms
  • Payment/gst: GST as per actuals or applicable rate, whichever is lower; bidder bears GST calculation responsibility
  • Delivery risk: delay in drawing approvals from Buyer extends delivery timeline without LD
  • Vendor code: required vendor code creation process includes submitting PAN, GSTIN, cancelled cheque, EFT mandate
  • Data security: emphasis on safeguarding information and preventing tampering or data loss

Key Specifications

  • Vehicle Management System (scope includes hardware/software integration)

  • 1 year warranty from final acceptance or post-installation

  • Detailed Design Drawings to be approved within 5 days of award

  • Malicious Code Certificate to certify no embedded malicious code

  • GST as per actuals or applicable rate, whichever is lower

  • OBSO-LUTION requirement: product must have at least 5 years residual market life

  • OEM warranty certificates to be submitted by Successful Bidder

  • Scope of supply includes supply, installation, testing, commissioning, training, and statutory clearances if any

Terms & Conditions

  • Non-obsolescence clause requires 5 years residual market life

  • Mandatory malicious code certificate and OEM warranty documentation

  • Detailed Design Drawings due within 5 days of award with Buyer approval timeline

Important Clauses

Payment Terms

GST shall be reimbursed as actuals or as per applicable rates, whichever is lower; bidder bears responsibility for GST calculation.

Delivery Schedule

Delivery timeline can be rescheduled without LD if there is a delay in approval of Detailed Design Drawings by Buyer; original delivery period to be adjusted accordingly.

Penalties/Liquidated Damages

Not explicitly stated; LD details to be governed by contract post-drawings approval and final acceptance terms.

Bidder Eligibility

  • Demonstrable financial health and absence of liquidation or court receivership

  • Evidence of non-obsolescence with minimum 5 years residual life for offered products

  • Capability to supply, install, test, and commission a Vehicle Management System with operator training

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Malicious Code Certificate

6

OEM warranty certificates (post-award)

7

Detailed Design Drawings (within 5 days of award, for Buyer approval or modification list within 5 days)

8

Any other vendor qualification documents as per Buyer terms

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the Indian Army vehicle management system tender 2025?

Bidders must satisfy financial health criteria, ensure product remains non-obsolete with at least 5 years residual life, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include Malicious Code Certificate and OEM warranty certificates, plus Detailed Design Drawings within 5 days of award. Ensure installation, testing, commissioning, training, and statutory clearances are included.

What documents are required to participate in the vehicle management system bid in India Army?

Submit PAN card, GSTIN, cancelled cheque, and bank-certified EFT mandate. Provide Malicious Code Certificate, OEM warranty certificates, and Detailed Design Drawings within 5 days of award. Include evidence of financial standing and compliance with non-obsolescence requirement and complete scope of supply documentation.

What are the technical requirements for the vehicle management system tender 2025?

Technical scope covers supply, installation, testing, commissioning, and operator training. A Malicious Code Certificate is mandatory, and Detailed Design Drawings must be approved within 5 days of award with possible modification lists in 5 days. Warranty is 1 year from final acceptance. OEM certifications must accompany submission.

What is the warranty requirement for the Indian Army vehicle management system procurement?

The contracted equipment carries a 1 year warranty from the date of final acceptance or after installation and commissioning, whichever is applicable. Bidder must submit OEM warranty certificates at the time of award and ensure ongoing support per OEM terms.

How is GST handled for the vehicle management system tender in 2025?

GST should be quoted with actual applicability; the buyer will reimburse GST either as actuals or per the prevailing rate, whichever is lower. The bidder bears responsibility for accurate GST calculation and compliance with applicable rates.

When must Detailed Design Drawings be submitted for approval in this tender?

Detailed Design Drawings must be submitted within 5 days of award. The Buyer will approve or provide a modification list within 5 days; delays in approval will push the delivery schedule without Liquidated Damages.

What is the scope of supply for the vehicle management system bid?

Scope includes Supply, Installation, Testing, Commissioning of Goods, and Training of operators along with any statutory clearances required by applicable law. The bid price should cover all cost components for end-to-end deployment at the consignee location.

What are the eligibility criteria regarding product life for this tender?

Bid products must be non-obsolete with at least 5 years residual market life; the OEM should not have declared the product end-of-life within that period. This helps ensure continuous availability of spare parts and support.