GEM

Northern Coalfields Limited SHAAN LUBE HEAT EXCHANGER SHELL AND TUBE Tender 2025 India

Bid Publish Date

22-Nov-2025, 1:12 pm

Bid End Date

02-Dec-2025, 2:00 pm

Bid Opening Date

02-Dec-2025, 2:30 pm

Progress

Issue22-Nov-2025, 1:12 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 14

TUBE WATER COOLED ENGINE BOILERS GEOTHERMAL POWER PROJECT HEATING EQUIPMENT SPARES POOL HEATER HEAT TRANSFER OIL SOLAR WATER SYSTEM SOLAR HEATING SOLAR WATER HEATER HOT AIR BOILER SOLAR GEYSER HEAT PUMP TURBO COMPRESSORS

Tender Overview

Northern Coalfields Limited invites bids for the SHAAN LUBE HEAT EXCHANGER SHELL AND TUBE category, with scope including Supply, Installation, Testing and Commissioning. The tender specifies a flexible quantity option of up to 25% of bid quantity during both initial and currency periods. The procurement location is within India under Coal India Limited governance. Bidders must disclose whether they are manufacturers or traders and provide proof of manufacturing or principal/OEM authorization. Unique logistics clauses emphasize replacement of damaged items within one month and full responsibility for rejected lots. The bid includes a single, comprehensive landed cost approach driven by the GEM portal terms.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing and Commissioning of SHAAN LUBE heat exchanger shell and tube units.
  • Delivery & option clause: Quantity may be increased by up to 25%; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days; extension allowed to original delivery period.
  • Documentation: Bidders must upload all required certificates; manufacturer identity and OEM authorization must be disclosed; ATC clauses apply.
  • Quality & risk: Damaged items on arrival must be replaced within one month at supplier cost; post-inspection rejections must be replaced within one month.
  • Pricing scope: Bid price to cover all costs (supply, installation, testing, commissioning) and no extra charges beyond landed cost unless specified by ATC.

Terms, Conditions & Eligibility

  • Option clause allows quantity variation up to 25% during contract and extended delivery periods.
  • Scope clause confirms total responsibility for supply, installation, testing and commissioning.
  • Manufacturing proof required for manufacturers; traders must show OEM documentation for the principal firm.
  • Post-delivery replacements must occur within one month for damaged or non-compliant items; no buyer liability thereafter.
  • ATC compliance requires submission of all listed certificates and adherence to stated bid terms, with no additional charges beyond landed costs unless specified.

Key Specifications

  • Scope: SHAAN LUBE heat exchanger shell and tube

  • Quantity: flexible up to 25% variation

  • Delivery: from original delivery date; minimum extension 30 days

  • Warranty/Replacement: damaged items replaced within 1 month

  • Documentation: full certificates and OEM proof required

Terms & Conditions

  • Option clause allows 25% quantity variation during contract

  • Delivery period calculations include minimum 30 days extension

  • Damaged/rejected goods must be replaced within one month

Important Clauses

Payment Terms

Not specified in data; bidder to verify ATC for landed cost and any extra charges

Delivery Schedule

Delivery timeline linked to original delivery order date with option-driven extensions; minimum 30 days for added quantity

Penalties/Liquidated Damages

Replacements required within one month; non-compliance may lead to buyer termination of certain lots at supplier risk

Bidder Eligibility

  • Manufacturer or trader/distributor status clearly declared

  • Proof of manufacturing or OEM authorization submitted

  • Compliance with all ATC and bid terms; certificates uploaded

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (similar projects)

4

Financial statements (turnover evidence)

5

EMD/Security deposit documentation

6

Technical bid documents

7

OEM authorizations or principal manufacturing proof

8

Proof of manufacturing for manufacturers or OEM authorizations for traders

9

Make/model declarations of offered items

10

Certificates required by bid document/ATC

Frequently Asked Questions

How to bid for SHAAN LUBE heat exchanger tender in India 2025?

Bidders must declare manufacturer or trader status, submit OEM/manufacturing proof, upload all required certificates, and provide a complete landed cost including installation, testing, and commissioning. Ensure compliance with ATC clauses and disclose make/model of offered item.

What documents are required for SHAAN LUBE tender in India?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD, technical bid, OEM authorizations or principal manufacturing proof, and proof of make/model. All certificates must be uploaded per bid terms.

What is the delivery extension rule for the tender in India?

Delivery extensions are triggered by the option clause allowing up to 25% quantity variation. The extended period uses (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What are the replacement obligations for damaged goods under this tender?

Damaged items arriving at the consignee must be replaced within one month at supplier cost. If replacement is delayed or incomplete, the buyer is not responsible after the one-month window.

What does scope of supply include for the SHAAN LUBE exchanger bid?

Scope includes Supply, Installation, Testing and Commissioning of SHAAN LUBE heat exchanger shell and tube units, with the total landed cost to be quoted by the bidder.

Are there penalties for non-compliance in this tender?

Yes, non-compliance may trigger rejection of lots; replacements must occur within one month at supplier risk, otherwise the buyer may pursue remedies per ATC.

What certifications must be uploaded for bid qualification?

All certificates sought in the bid document and ATC must be uploaded; manufacturers must prove manufacturing capability or provide OEM documentation for the offered item.

Can the tender quantity change during contract execution in India?

Yes, the purchaser may increase or decrease quantity by up to 25% during the contract at contracted rates, with delivery timing adjusted accordingly.