GEM

Madhya Pradesh Home Department Video Conferencing End Point TV and High End Desktop Tender Bhopal 2025

Bid Publish Date

04-Nov-2025, 7:15 pm

Bid End Date

18-Dec-2025, 6:00 pm

EMD

₹4,18,200

Location

BHOPAL , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue04-Nov-2025, 7:15 pm
Corrigendum08-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

204

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

Organization: Madhya Pradesh Home Department, Bhopal, Location: Bhopal, Madhya Pradesh 462001. Procurement: Video conferencing end point devices, televisions, and high end desktop computers under a single tender with optional quantity adjustments. Estimated value not disclosed; EMD: ₹4,18,200. Scope includes items under Q2 category for government procurement. Key differentiator: 25% quantity fluctuation rights at contract placement and during currency, with delivery timelines linked to original delivery period. Unique aspects: ATC terms require bidders to adhere to option clause and extended delivery calculations.

Technical Specifications & Requirements

  • Product categories: Video conferencing end point devices, televisions (TVs), high end desktop computers.
  • Standards/qualifications: Not specified in tender data; bidders should anticipate standard IT hardware compliance as per MP government procurement norms.
  • Delivery & scope: Delivery period starts from the last date of the original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Pricing/variants: Option clause allows up to 25% variation in quantity at contracted rates; extended delivery time may apply.
  • Installation/after-sales: Not detailed; bidders should prepare for potential installation and support per ATC.
  • Experience: Not specified; bidders should demonstrate capability for government IT hardware supply.

Terms, Conditions & Eligibility

  • EMD: ₹4,18,200 due with bid submission.
  • Quantity flexibility: Purchaser may increase/decrease quantity up to 25% during contract.
  • Delivery terms: Delivery window linked to original order; extended time as per formula with minimum 30 days.
  • ATC/ATC document: Buyer uploaded additional terms; bidders must comply.
  • Documents: Ensure submission of GST, PAN, prior experience, financials, OEM authorizations if applicable.
  • Compliance: Follow all terms in ATC and generic tender conditions.

Key Specifications

  • Video conferencing end point devices

  • Televisions (TVs)

  • High end desktop computers

  • EMD: ₹4,18,200

  • Quantity variation: ±25%

  • Delivery period based on original delivery order date with minimum 30 days special extension

  • ATC terms and conditions must be complied with

Terms & Conditions

  • EMD amount and submission method

  • Quantity adjustment up to 25% during and after order

  • Delivery timeline calculated with extended period formula

  • Compliance with ATC and additional tender terms

  • Submission of GST, PAN and required certifications

Important Clauses

Payment Terms

Not explicitly detailed; bidders should expect standard government terms per ATC and schedule of payment aligned with delivery milestones.

Delivery Schedule

Delivery begins from the last date of the original delivery order; increased quantity time computed as (increased quantity ÷ original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Details not disclosed; bidders should monitor ATC for LD or penalties related to delays or non-compliance.

Bidder Eligibility

  • demonstrated capability to supply government IT hardware (video conferencing endpoints, TVs, desktops)

  • compliance with GST and PAN requirements

  • financial stability demonstrated via last 3 years financials

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar IT hardware supply

4

Financial statements (last 3 years)

5

EMD document (₹4,18,200) via DD/online payment

6

Technical bid documents

7

OEM authorizations (if required by ATC)

8

Any other documents specified in Buyer Added Terms and ATC

Corrigendum Updates

2 Updates
#1

Update

08-Dec-2025

Extended Deadline

18-Dec-2025, 6:00 pm

Opening Date

18-Dec-2025, 6:30 pm

#2

Update

21-Nov-2025

Extended Deadline

08-Dec-2025, 6:00 pm

Opening Date

08-Dec-2025, 6:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for video conferencing endpoint tender in Bhopal MP 2025

Bidders must meet eligibility criteria, submit GST and PAN, provide experience certificates for similar IT hardware, and include EMD of ₹4,18,200. Ensure OEM authorizations if required by ATC and comply with the 25% quantity option clause in the contract.

What documents are required for MP Home Department IT hardware bid 2025

Submit GST certificate, PAN, last 3 years financial statements, experience certificates for similar supply, EMD ₹4,18,200, technical bid, and OEM authorizations where applicable per ATC terms.

What are the delivery terms for the MP government IT hardware tender

Delivery starts after the last date of the original order; extended time is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. 25% quantity variation allowed during contract.

What standards or certifications are required for MP IT procurement

No specific standards are listed in the tender data. Bidders should comply with standard government IT hardware procurement norms and any ATC-stipulated requirements for OEM authorization.

How is the EMD amount utilized in this Bhopal tender

The EMD of ₹4,18,200 must be submitted with bid as security; successful bidders may have it retained until contract completion or may be released as per tender terms.

When is the bid submission deadline for MP Home Department tender

Exact bid submission dates are not disclosed in the data provided. Bidders should monitor the tender portal and ATC document for deadlines and submission instructions.

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