GEM

Gujarat Panchayats And Rural Housing Department High Mast Lighting Octagonal Tower LED Flood Lighting System Tender 2025

Bid Publish Date

28-Nov-2025, 3:57 pm

Bid End Date

19-Dec-2025, 5:00 pm

Location

GANDHINAGAR , GUJARAT

Latest Corrigendum Available

Progress

Issue28-Nov-2025, 3:57 pm
Corrigendum16-Dec-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Gujarat Panchayats And Rural Housing Department seeks supply, installation, testing and commissioning of a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2). The project scope includes option-adjustable quantities (up to 25% increase/decrease) and delivery timing linked to the original schedule. Bidders must demonstrate ISO 9001 certification (OEM if applicable) and provide a Material Test Certificate for all items. Estimated turnover criteria apply, with documentation from audited balances or CA certificates. The procurement emphasizes BIS certification where applicable and GST considerations per bidder’s assessment. Key differentiator is the integration of lighting hardware with robust warranty, and the ability to scale within contract periods while maintaining contracted rates.

Technical Specifications & Requirements

  • Product: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for small-area zones.
  • Compliance: ISO 9001 certification; Material Test Certificate to accompany supply; BIS certifications as applicable.
  • Documentation: Bidder must upload turnover proof (3-year average) and GST details; OEM authorization if required.
  • Scope: Supply, installation, testing and commissioning; field lab verification by buyer’s laboratory results govern acceptance.
  • Options: Extendable quantity by up to 25%, delivery period adjustments based on original schedule; minimum 30 days default extension.
  • Payment/Delivery: Terms aligned with contract and ATC; delivery from order completion; price to include all costs.

Terms, Conditions & Eligibility

  • EMD and performance security not explicitly stated; however, turnover criteria require audited statements for the last three years.
  • ISO 9001 mandatory; BIS and material tests mandatory where specified.
  • GST handling rests with bidder; procurement will reimburse as per actuals or quoted rate.
  • Delivery, warranty, and penalties will follow buyer’s option clause and standard supply terms; ensure non-liquidity and financial stability. Documentation must be complete to avoid rejection.

Key Specifications

  • Product category: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)

  • Standards: ISO 9001 certified; BIS certifications where applicable

  • Documentation: Material Test Certificate to accompany supply

  • Delivery: Supply, installation, testing and commissioning

  • Quantity: Optional up to 25% increase/decrease at contract rates

  • Financial: Min. average turnover as per last 3 financial years; GST as per bidder’s status

Terms & Conditions

  • Option Clause allows ±25% quantity variation during and after contract at contracted rates

  • Bidder must submit turnover proof for last 3 financial years and ensure financial stability

  • ISO 9001 certification and Material Test Certificate are mandatory

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actual or at quoted rate, whichever is lower

Delivery Schedule

Delivery period linked to last date of original order; extension calculations apply with minimum 30 days

Penalties/Liquidated Damages

Penalties and LD as per standard purchase terms and option clause; not explicitly quantified here

Bidder Eligibility

  • Three-year turnover average meeting stated threshold with audited documents

  • Non-liquidity and no insolvency status

  • ISO 9001 certification and Material Test Certificate compliance

Past Similar Tenders (Historical Results)

5 found

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

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Posted: 12 July 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

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Posted: 12 July 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

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Posted: 12 July 2025
Closed: 29 July 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

District Panchayat Anand

ANAND, GUJARAT

Posted: 24 April 2025
Closed: 5 May 2025
GEM

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

District Panchayat Anand

ANAND, GUJARAT

Posted: 25 April 2025
Closed: 5 May 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate proving last 3 years turnover

4

ISO 9001 certification (OEM if applicable)

5

Material Test Certificate for all items

6

BIS certification details and any product-specific certifications

7

OEM authorization or dealership certificate (where applicable)

8

Experience certificates for similar high mast lighting projects

9

GST and tax-related declarations, if required by terms

Corrigendum Updates

2 Updates
#1

Update

16-Dec-2025

Extended Deadline

19-Dec-2025, 5:00 pm

Opening Date

19-Dec-2025, 5:30 pm

#2

Update

13-Dec-2025

Extended Deadline

16-Dec-2025, 5:00 pm

Opening Date

16-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for high mast lighting tender in Gujarat 2025?

Bidders should ensure ISO 9001 certification, provide Material Test Certificates, and upload three-year turnover proof with audited balances or CA certificates. Include OEM authorization if required, BIS certifications where applicable, and GST details. Prepare for supply, installation, testing and commissioning as per ATC and option clause.

What documents are required for the Gujarat lighting tender submission?

Submit GST certificate, PAN, audited financials or CA turnover certificate for three years, ISO 9001 certificate, Material Test Certificate, BIS certifications, OEM authorization (if applicable), and experience certificates for similar high mast lighting projects. Ensure documents correspond to the tender scope: supply, install, test, commission.

What is the option clause for quantity variation in this tender?

The purchaser may increase or decrease quantity by up to 25% of bid quantity at contract time and during the currency, at the contracted rates. Additional delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.

What standards are mandatory for the high mast lighting equipment?

Mandatory standards include ISO 9001 certification for the bidder or OEM and appropriate BIS certifications for the product. A Material Test Certificate must accompany the supply for acceptance by the buyer’s lab.

What is the delivery scope for this Gujarat procurement?

Scope includes Supply, Installation, Testing and Commissioning of the high mast tower with LED flood lighting system, with field verification by the buyer’s lab as acceptance criteria; delivery terms follow the original schedule with option-based extensions.

What is required for financial eligibility in this tender?

Provide the minimum average annual turnover for the last three years, documented via audited balance sheets or CA certificate. If the bidder is under 3 years since incorporation, turnover from completed financial years post-incorporation is considered.

Are GST terms negotiated by the buyer or bidder in this tender?

GST handling rests with the bidder; reimbursement will be as per actuals or as per the quoted GST percentage, whichever is lower. Bidder must declare GST applicability and applicable rates in the bid.

What about warranty and post-implementation support in this bid?

Warranty/AMC details are defined in the ATC; bidders should anticipate standard warranty provisions for lighting equipment and post-installation support, with penalties or LDs as per contractual terms and option clause, aligned to delivery performance.