GEM

Southern Railway USB Type External Hard Disk Drive Tender 2025 Rajasthan - USB Type External Hard Disk Drive V2 Q3

Bid Publish Date

08-Dec-2025, 11:10 am

Bid End Date

19-Dec-2025, 10:00 am

Value

₹1,27,750

Location

CHENNAI , TAMIL NADU

Progress

Issue08-Dec-2025, 11:10 am
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Tender Overview

The Southern Railway invites bids for the USB Type External Hard Disk Drive (V2) [Q3] with an estimated value of ₹127,750.00. Scope is the supply of USB external hard disks, with quantity flexibility under the option clause up to 25% of bid quantity and extended delivery terms. Location details are implied by the tendering organization and procurement channel, with delivery obligations governed by contract terms. Key differentiators include the option to adjust quantities and adherence to specified delivery timelines, along with GST-compliant invoicing and supplier financial standing checks. This tender targets suppliers capable of rapid, reliable supply of USB HDDs to meet railway procurement needs. Unique clauses emphasize price adjustment, risk of contract termination for non-delivery, and GST invoicing on the consignee GSTIN.

Technical Specifications & Requirements

  • Product: USB Type External Hard Disk Drive (V2)
  • Category: Q3 (no further technical specs provided)
  • Estimated value: ₹127,750.00
  • Scope: Supply of Goods only (as per Bid Price includes all costs)
  • Delivery: Terms allow extension/calculation based on additional quantity, with minimum extension rules
  • Invoicing: GST invoice must be raised in the consignee’s name with consignee GSTIN; GST paid as per applicable rates
  • Compliance: Bidder must maintain financial standing (no liquidation or bankruptcy); GST applicability borne by bidder

Terms, Conditions & Eligibility

  • EMD/Price security: Not explicitly stated; ensure bidder financial standing and non-liquidation
  • Option clause: up to 25% quantity variation during contract and currency
  • Delivery risk: termination rights if delivery fails or misrepresentation occurs
  • Invoicing: GSTIN for consignee; GST portal screenshots required
  • Payment terms: GST handling as per actuals or applicable rates; bidder bears GST risk
  • Documentation: Submit standard GST/PAN/experience and financials per conditions
  • Scope: Only supply of goods; no service components

Key Specifications

  • Product/service: USB Type External Hard Disk Drive (V2)

  • Quantity: Not specified in BOQ (scope is supply of goods with option to increase up to 25%)

  • Estimated value: ₹127,750.00

  • Standards/Certifications: Not specified in tender data

  • Delivery: Extended delivery period rules based on additional quantity

  • Invoicing: GSTIN of consignee required; GST portal payment confirmation

Terms & Conditions

  • Option to increase quantity up to 25% during contract

  • GST invoicing must be in consignee name with consignee GSTIN

  • Contract termination rights for non-delivery or misrepresentation

Important Clauses

Payment Terms

GST invoicing in consignee name; payment terms aligned with GST actuals or applicable rates; risk borne by bidder

Delivery Schedule

Delivery period to commence from last date of original delivery order; extension rules apply for increased quantity

Penalties/Liquidated Damages

Contract termination if any material term is not met or delivery is delayed; potential penalties for late delivery

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Financial stability demonstrated via statements

  • GST compliance and invoicing capability to be demonstrated

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar supply

4

Financial statements (audited if available)

5

Bid security/EMD submission details (if applicable per terms)

6

Technical bid documentation showing compliance with GST invoicing requirement

7

OEM authorizations or brand/part numbers for USB Type External Hard Disk Drive

8

Any prior contract performance or delivery records to support eligibility

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for USB HDD tender in Southern Railway Rajasthan 2025

Bidders must meet eligibility criteria including financial stability and GST compliance. Submit GST certificate, PAN, experience certificates, and financials along with OEM authorizations. Ensure invoicing in consignee name with consignee GSTIN and comply with delivery-extendable quantity terms up to 25%. The estimated value is ₹127,750.00 and performance terms rely on contract delivery.

What documents are required for USB HDD tender submission in Railways

Required documents include GST registration, PAN, audited/unaudited financials, experience certificates for similar supply, OEM authorization for the USB HDD, technical bid, and proof of GST payment invoices. Ensure upload of GST portal screenshots as per terms and conditions for invoicing.

What are the delivery terms for the USB HDD procurement

Delivery begins from the last date of the original delivery order. If quantity increases by up to 25%, extended delivery time is calculated as (increase/original quantity) × original delivery period, with a minimum of 30 days; extension may continue up to the original delivery period.

What is the EMD requirement for this tender in Southern Railway

The terms indicate an EMD submission is required by standard GeM railway bids, but the exact amount is not specified in the data. Bidders should verify the EMD amount on the GeM portal and prepare payment via prescribed method prior to bid submission.

Which GST terms apply to invoicing for this USB HDD supply

Invoices must be raised in the consignee's name with the consignee GSTIN. GST reimbursement will be as per actuals or applicable rates (whichever is lower) up to quoted GST percentage. The bidder must provide GST portal payment confirmation screenshots.

What happens if the supplier fails to deliver the USB HDDs

The buyer may terminate the contract for non-delivery or material term breach, and may seek remedies including replacement of defective items or price adjustment. The supplier risks termination and potential penalties for failure to meet delivery obligations.

Are there quantity variation rights in this USB HDD tender

Yes. The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates, with delivery-time adjustments as described.

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