GEM

Southern Railway Labour & Tools Rent General Furnishing Services Coimbatore Tamil Nadu 2025

Bid Publish Date

21-Nov-2025, 6:24 pm

Bid End Date

18-Dec-2025, 10:00 am

EMD

₹5,76,630

Value

₹8,53,25,150

Location

ERODE , TAMIL NADU

Latest Corrigendum Available

Progress

Issue21-Nov-2025, 6:24 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8

Bid Type

Two Packet Bid

Categories 14

SERVICES TUBE AND FITTING METAL PRODUCTS PAINTING STEEL FURNITURE ERECTION OF STRUCTURAL CONSTRUCTION STRUCTURE FABRICATION FABRICATOR WOODEN TROLLEY LABOUR MANUFACTURING SERVICES CARPENTERING RENT

Tender Overview

Southern Railway invites bids for multiple service streams in Tamil Nadu including labour cost for general furnishing, welding, carpentry, plumbing, trimming, painting, and passenger amenity attention works across extensive coach fleets (Coimbatore and Erode regions) for a period of 3 years. Estimated value is ₹85,325,149.20 with an EMD of ₹576,630. The scope spans 118,260 coaches near Coimbatore and 47,085 coaches near Erode, plus vinyl wrapping for 172,800 square feet at Coimbatore and 57,600 square feet at Erode. This bundle includes rent for tools and plants, EPF/ESI/PMSBY/PMJJBY contributions, and social security-like charges across the contract period. The procurement emphasizes price variation and a flexible quantity/duration clause up to ±25%. Unique aspects include multiple scope streams under one tender and the ability to upload addenda/exhibits as Annexures. This is a bundled services procurement with buyer-specified ATC clauses and an emphasis on compliance with railway safety and performance standards.

Technical Specifications & Requirements

  • No explicit technical specifications in the public data; however, the tender covers:
    • Labour for furnishing, welding, carpentry, plumbing, trimming, painting, passenger amenity attention
    • Vinyl wrapping for Coach Interiors including Lavatory panels and Gangway panels
    • Tools and Plants rental for general furnishing and maintenance
    • EPF/ESI/PMSBY/PMJJBY contribution requirements for 3 years
    • Price Variation Clause applicable to the bundled services
    • EMD of ₹576,630; FDR option for EMD; FDR/Bank guarantees acceptable per GeM terms
    • Delivery/installation cadence tied to coach maintenance cycles and fleet schedules per region
    • Quality/Safety alignment with railway maintenance, including documentation for approvals and annexes
    • No specific ISI/ISO standard cited in public extract; bidders should verify exact standards in attached Bid Documents.

Terms, Conditions & Eligibility

  • EMD: ₹576,630; options include fixed deposit receipt (FDR) pledged to Senior Divisional Finance Manager, Southern Railway, Salem
  • Duration/Quantity flexibility: contract quantity/duration can vary up to ±25%; acceptance of revised scope after award
  • Payment terms: standard railway practice with adjustments via ATC; explicit payment milestones to be defined in contract
  • Performance Security: FDR acceptable; delivery within the contract timeline; hard copy submission within specified days
  • Documentation: submission must include EMD proof, GST, PAN, experience certificates, financials, OEM authorizations as per attached annexures
  • Price Variation: applicable; bidders must quote lump-sum per schedule and account for rate changes over 3 years
  • ATC/Attachments: additional buyer documents and annexures required; adherence to E-Tender terms and upload of scanned copies
  • Penalties/LD: applicable per contract terms for non-performance; detailed in terms attached to the bid

Key Specifications

  • Labour services for general furnishing, welding, carpentry, plumbing, trimming, painting, and passenger amenity attention across coaches

  • Vinyl wrapping on coach interiors, lavatory panels, and gangway panels (172,800 sq ft Coimbatore; 57,600 sq ft Erode)

  • Rent cost for Tools and Plants for general furnishing and maintenance

  • EPF/ESI/PMSBY/PMJJBY contribution costs for 3 years

  • Price Variation Clause applicable; lumpsum per schedule quotation

  • EMD ₹576,630; FDR accepted; submission of scanned copy plus hard copy within timelines

Terms & Conditions

  • Option Clause allows ±25% variation in quantity or contract duration

  • Excess Settlement feature permits additional charges up to defined percentage with documentation

  • EMD and PBG via Fixed Deposit Receipt acceptable under GeM rules

Important Clauses

Payment Terms

Payment terms align with GeM/IR norms; lump-sum per schedule; price variation applicable; milestones to be defined in contract

Delivery Schedule

Delivery/installation aligned with coach maintenance cycles; hard copy EMD/FDR delivery within 15 days of award; schedule per attached annexures

Penalties/Liquidated Damages

Penalties for non-performance or delayed delivery as per railway contract terms; LDs will be defined in the award document

Bidder Eligibility

  • Experience in similar labour/maintenance services for railways or large fleet operators

  • Demonstrated capability to provide vinyl wrapping and interior refurbishment services at scale

  • Financial stability to support a 3-year contract including PF/ESI contributions

Past Similar Tenders (Historical Results)

5 found

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Posted: 28 October 2025
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Posted: 30 January 2025
Closed: 20 February 2025
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Custom Bid for Services - Attention of passenger amenity items in coaches during Primary Secondary

South Central Railway

Posted: 7 November 2024
Closed: 29 November 2024
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Custom Bid for Services - Mechanized Intensive Cleaning Interior Exterior Watering of Primary Tr

South East Central Railway

RAIPUR, CHHATTISGARH

Posted: 13 December 2024
Closed: 3 January 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar labour/maintenance services

4

Financial statements (as required to establish turnover)

5

EMD submission proof (online or FDR format as specified)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable for specialised tools)

8

Annexures and other documents specified by the buyer

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 10:00 am

Opening Date

18-Dec-2025, 10:30 am

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Southern Railway general furnishing services tender in Tamil Nadu 2025

Bidders must submit EMD ₹576,630, GST, PAN, experience certificates, financials, OEM authorizations, and technical bids. Attach annexures, FDR options, and ensure compliance with price variation and ±25% quantity/duration flexibility. Follow GeM upload guidelines and deliver hard copies within 15 days of award.

What documents are required for Southern Railway vinyl wrapping tender in Coimbatore

Required documents include GST, PAN, experience certificates for interior refurbishment, financial statements proving turnover, EMD proof, OEM authorizations if wrapping materials are OEM-specific, and technical compliance certificates. Annexures must be uploaded per buyer instructions and hard copies submitted within the stipulated window.

What are the eligibility criteria for labour cost for general furnishing in Tamil Nadu

Eligibility includes demonstrable experience in similar rail or large fleet maintenance projects, ability to deploy manpower across multiple coaches, financial stability to sustain 3-year commitments, and compliance with EPF/ESI and PMSBY/PMJJBY contributions as applicable.

What is the EMD amount and payment terms for Southern Railway bids

EMD is ₹576,630; alternatives include Fixed Deposit Receipt payable to the Senior Divisional Finance Manager, Southern Railway, Salem. Payment terms follow GeM/IR guidelines with milestones defined in the contract and price variation applicable to the lump-sum schedules.

How does the ±25% variation clause affect bidding for this tender

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issuance; bidders must accept revised quantities/durations. This reduces risk of under/over-commitment and requires flexible capacity planning and pricing.

What standards or certifications are required for railway maintenance services

Public data lists no explicit IS/ISO standard in the extract; bidders should verify in attached bid documents. Prepare to demonstrate safety compliance, quality control processes, and ability to meet railway maintenance requirements beyond generic standards.

When is the hard copy submission of EMD/FDR required for award

Hard copies of EMD/FDR must be delivered within 15 days of award or as specified in the contract terms, with a scanned copy uploaded at bid submission. Ensure endorsements on the back and proper stamping per guidelines.