GEM

Indian Army Department of Military Affairs Microsoft Office Tender India 2025 – Office Suite Licenses, Quantity Options

Posted

25 Oct 2025, 01:46 pm

Deadline

04 Nov 2025, 07:00 pm

Location

JODHPUR , RAJASTHAN

Progress

Issue25 Oct 2025, 01:46 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army – Department Of Military Affairs. Procurement: Microsoft Office licenses (office productivity suite) under a government procurement bid. Location: India. Estimated value: not disclosed. Quantity flexibility: up to 25% increase/decrease allowed, with extension rules for delivery. No BOQ items published. This tender focuses on licensing rather than hardware, with standard government procurement terms and options for scope adjustments. Bidders should prepare for license quantity adjustments at contracted rates and ensure compliance with delivery timelines as determined by order extensions. The unique differentiator is the option clause enabling scope expansion within the contract term, requiring robust license management and renewal capabilities. Unique context: siloed government e-procurement process through GEM portal, with standard bid terms.

Technical Specifications & Requirements

  • Product/Service: Microsoft Office licenses (Office Suite) for government deployment
  • Quantity: Not published; bidders should anticipate variable demand up to 25% more or less than contracted quantity
  • Estimated Value / EMD: Not disclosed; bidders should be prepared for standard EMD submission per GEM rules
  • Standards / Compliance: No explicit technical specifications published; licensing must be compatible with government activation channels and support periodic renewals
  • Delivery / Installation: Delivery period terms exist but are governed by option clause and delivery extension formula; minimum extended time rules apply
  • Experience / Capability: Vendors must demonstrate ability to supply/licence management for government deployments and entitlement tracking

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity ±25% at contract time; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Delivery Timeline: Based on last order date and extended period rules; actual delivery dates determined with contract extension
  • Acceptance: Standard government acceptance for software licenses upon delivery and activation validation
  • Bid Compliance: Bidders must comply with option clause and delivery extension logic; terms apply to all awardees
  • Documentation: Submission of mandatory bid documents per GEM portal norms; ensure licensing eligibility and renewal support capabilities

Key Specifications

    • Product/service names and categories: 'Microsoft Office licenses (Office 365/2021+) for government deployment'
    • Quantities: variable up to +25% / -25% of contracted quantity (as per option clause)
    • Estimated value / EMD: not disclosed; ensure readiness to comply with GEM EMD requirements
    • Experience: proven capability to supply/licence management for government sector
    • Quality / Compliance: licensing must be activation-ready and compatible with government delivery channels

Terms & Conditions

  • Option clause allows ±25% quantity change at contracting and during currency with specified delivery extension formula

  • Delivery period starts from last date of original delivery order; minimum extension period 30 days

  • Acceptance hinges on successful license activation and compliance with government procurement procedures

Important Clauses

Payment Terms

Payments to follow GEM procurement norms; EMD as applicable; no advance without specified contract terms

Delivery Schedule

Delivery dates governed by last order date and extension formula; minimum 30 days extension when applicable

Penalties/Liquidated Damages

Not explicitly stated; subject to GEM terms and contract-specific LD clauses

Bidder Eligibility

  • Experience in government software licensing and license management

  • Ability to provide OEM-supported licenses with renewal and compliance services

  • GST registration and valid business credentials

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (license provisioning or software licensing projects)

4

Financial Statements / Balance Sheet

5

Bid Security / EMD as per GEM guidelines

6

Technical Compliance Certificate or OEM Authorization (if applicable)

7

Software licensing renewal / support capability documentation

8

Authorized signatory and power of attorney documents

Frequently Asked Questions

How to bid for the Microsoft Office licenses tender in India 2025?

Bidders must meet government software licensing criteria, submit GST and PAN, provide experience certificates for licensing, and furnish EMD as per GEM norms. Ensure OEM authorization if required and demonstrate renewal/activation support capabilities for government deployments.

What documents are required for the Microsoft Office tender in India?

Required documents include GST certificate, PAN card, financial statements, experience certificates in licensing, EMD submission, OEM authorization if applicable, and technical bid documents demonstrating license provisioning capability for government projects.

What is the scope of quantity variation in this tender in India?

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the contract currency, with the extended delivery time calculated per the specified formula and a minimum 30-day extension.

What are the delivery terms for Microsoft Office licenses in this tender?

Delivery is governed by the last date of the original delivery order and extension rules. Minimum extension time is 30 days; extended delivery periods follow the (Increased quantity ÷ Original quantity) × Original delivery period formula.

What licensing standards or compliance are required for this buy?

Licenses must be activation-ready for government deployment, compatible with government provisioning channels, and supported by renewal/maintenance options. OEM authorization may be required depending on the licensor, with renewal terms clearly defined.

What is the acceptance criteria for software licenses under this tender?

Acceptance requires successful license activation and demonstration of compliance with GEM procurement processes, including delivery verification, license keys, and renewal/AMCs where applicable.

What are the key eligibility criteria for bidders in this MIC/Army license tender?

Eligibility includes proven licensing experience in government or large enterprise, valid GST/PAN, financial stability, and capability to provide OEM-backed licensing with renewal support for government deployments.

How to verify EMD and payment terms for the Microsoft Office tender?

EMD should follow GEM guidelines with the specified amount or percentage, paid via online or bank instrument, and payment terms aligned to contract milestones or delivery acceptance per GEM terms.

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