GEM

Indian Army Mac OS Laptop Tender for M4 Chip - Procurement 2025, GST/PAN Requirements, Service Centre Compliance

Q: What is the EMD amount for the Army Mac OS laptop bid 2025?

The Earnest Money Deposit (EMD) required is **₹41,000**. Ensure payment mechanisms are aligned with bank EFT mandates and supported by the required PAN and GST compliance to validate bid submission.

Bid Publish Date

31-Oct-2025, 9:39 pm

Bid End Date

11-Nov-2025, 12:00 pm

Bid Opening Date

11-Nov-2025, 12:30 pm

EMD

₹41,000

Location

GURDASPUR , PUNJAB

Progress

Issue31-Oct-2025, 9:39 pm

AwardPending

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Quantity

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The opportunity is issued by the Indian Army (Department Of Military Affairs) for a Mac OS Laptop (M4 Chip) category, with an EMD of ₹41,000. The tender allows a 25% quantity increase/decrease at contract award and during the currency of the contract at contracted rates. The delivery period rules reference the last delivery order date, with a minimum extension framework and proportional time calculation. A robust emphasis on service centre presence within the consignee state is noted, with mandatory documentary evidence required for bid submission. Location details are not specified in the data provided. This procurement emphasizes compliant warranty and post-sales support, plus mandatory vendor-credentials. The key differentiator is the integration of the option clause with controlled delivery timelines and post-award service obligations.

Technical Specifications & Requirements

Product: Mac OS Laptop (M4 Chip)
EMD: ₹41,000
Quantity variation: ±25% of bid quantity during ordering and currency of contract
Delivery framework: calculated extension based on (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Service obligations: bidders must have a functional service centre in each consignee state for carry-in warranty or establish one within 30 days of award; payment contingent on documentary evidence
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Aadhaar may be required; warranty certificate
Warranty/Support: explicit warranty clause and on-site or carry-in terms depend on product
Location: specific site not provided in tender data, affecting logistics planning

Terms, Conditions & Eligibility

EMD: ₹41,000 required
Delivery terms: delivery period linked to extended orders with option clause; minimum 30 days extension rule applies
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Aadhaar copy may be requested; warranty certificate
Service obligation: establish or verify service centre in each consignee state; evidence submitted before payment release
Compliance: bidders must accept option clause for quantity variation; adherence to warranty and post-sales support terms
Terms of payment: governed by contract; ensure documentary evidence aligns with service centre requirements

Key Specifications

Product/service: Mac OS Laptop with M4 Chip
EMD: ₹41,000
Quantity variation: ±25% during bid and contract execution
Delivery extension method: ((additional quantity / original quantity) × original delivery period) with minimum 30 days
Service centre requirement in each consignee state; 30-day establishment window
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Aadhaar; warranty certificate

Terms & Conditions

EMD amount and payment verification before contract award
25% quantity variation rights during placement and currency period
Delivery period extension rule with minimum 30 days
Must establish or have a service centre in each consignee state within 30 days
Mandatory submission of PAN, GSTIN, cancelled cheque, EFT mandate
Warranty certificate and service/maintenance terms

Important Clauses

Payment Terms

Payment to be processed after submission of service centre evidence and warranty compliance; EMD verified at bid stage

Delivery Schedule

Delivery period calculable via option clause; minimum 30-day extension if applicable

Penalties/Liquidated Damages

Penalty clauses apply for delays as per contract; LDs to be specified in final contract

Bidder Eligibility

Proven supply experience of IT hardware, specifically laptops with modern processors
GST registration and valid PAN card
Evidence of service capability or local service centres in required states
Financial ability to front or support EMD and related bid costs

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Required Documents

PAN Card copy

GSTIN copy

Cancelled cheque copy

EFT mandate certified by bank

Warranty certificate

Aadhaar copy

Any existing OEM authorization documents

Previous similar project experience certificates (if requested)

Frequently Asked Questions

How to bid for the Mac OS laptop tender in India Army 2025?

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate along with warranty certificates. Ensure compliance with the option clause for ±25% quantity and provide evidence of a functional service centre or plan to establish one within 30 days of award. Ensure delivery terms meet the minimum extension rules.

What documents are required for the Army laptop procurement in 2025?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, Aadhaar copy, warranty certificate, and any OEM authorizations. Ensure service centre evidence is included if carrying out carry-in warranty and provide previous similar project experience if requested.

What are the delivery timeline rules for Army Mac OS laptop tender?

Delivery starts from the last date of the original delivery order; extension is calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days. The purchaser may extend up to the original delivery period during the option clause.

What is the EMD amount for the Army Mac OS laptop bid 2025?

The Earnest Money Deposit (EMD) required is ₹41,000. Ensure payment mechanisms are aligned with bank EFT mandates and supported by the required PAN and GST compliance to validate bid submission.

What service centre requirements apply to this laptop tender in 2025?

Bidders must have a functional service centre in the state of each consignee location for carry-in warranty; if not existing, establish within 30 days of award and provide documentary proof before payment release.

What qualifications are needed for eligibility in the Army laptop tender?

Eligibility requires demonstrable IT hardware supply experience, valid GST registration, PAN, and financial capacity. OEM authorizations or service capability proofs are preferred, along with warranty and post-sale support readiness per the tender terms.

What are the key terms for payment and penalties in this Army tender?

Payment terms hinge on contract-specific arrangements with service centre verification. Penalties or liquidated damages apply for delays as per contract; ensure compliance with delivery schedules and warranty obligations, with LD provisions to be finalized in the formal contract.

How to verify the installation and warranty conditions for the Mac OS laptop bid?

Verify whether warranty is on-site or carry-in; provide warranty certificate and service centre availability proof. If on-site warranty, confirm service coverage territory and response times with the OEM, ensuring alignment with consignee state requirements.