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Indian Army GPS Procurement Tender Patiala Punjab 2025 - ISO 9001 Compliance & Vendor Documentation

Bid Publish Date

13-Dec-2025, 7:42 pm

Bid End Date

23-Dec-2025, 8:00 pm

Location

PATIALA , PUNJAB

Progress

Issue13-Dec-2025, 7:42 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

NAVIGATION SYSTEM

Tender Overview

The bidding opportunity is issued by the Indian Army under the Department of Military Affairs for the procurement of GPS equipment/services in Patiala, Punjab. While explicit quantities and the estimated contract value are not disclosed, the tender emphasizes an option clause allowing ±25% quantity changes and a variable delivery timeline based on order quantities. A crucial differentiator is the requirement for ISO 9001 certification for the bidder or OEM, and a clear path for past project experience proof. The procurement focus on GPS suggests defense-grade navigation or tracking equipment, with emphasis on compliance and proper documentation. The tender’s unique aspects include the flexibility on quantity and a structured set of documents for vendor registration, including PAN, GSTIN, and EFT mandate.

Technical Specifications & Requirements

  • ISO 9001 certification required for bidder or OEM.
  • Proof of past experience can be demonstrated via contract copies with invoices plus client execution certificates or equivalent documents.
  • Documents required for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified).
  • The tender enforces submission of all certificates and documents as per Bid Document, ATC, and Corrigenda.
  • Delivery terms feature an option clause: up to 25% quantity variation during and after contract; timing linked to last/delivered order date with calculated extension.
  • No BOQ items or technical specs are listed.

Terms, Conditions & Eligibility

  • EMD/security: not explicitly stated in provided data; bidders must be prepared per contract terms.
  • ISO 9001 certification mandatory for bidder or OEM.
  • Past project experience can be demonstrated via contract copies with invoices and client execution certificates.
  • Required vendor registration documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
  • Optional quantity adjustment up to 25% and extended delivery period calculations based on original quantities.
  • Ensure upload of all certificates/documents as per Bid document, ATC, and Corrigendum.

Key Specifications

  • Product/category: GPS equipment/services

  • Standards: ISO 9001 (certified either bidder or OEM)

  • Experience proof: contract copies with invoices or client execution certificates

  • Vendor code documents: PAN, GSTIN, Cancelled cheque, EFT mandate

  • Quantity flexibility: up to 25% increase/decrease at contract placement and during currency

  • Delivery timing: based on last delivery order date; extended time formula applies

  • BOQ: No items listed; no explicit technical specs provided

Terms & Conditions

  • Option clause allows ±25% quantity change at contract placement and during currency

  • ISO 9001 certification required for bidder or OEM

  • Past experience proofs acceptable via contracts, invoices, or execution certificates

  • Vendor code submissions require PAN, GSTIN, cancelled cheque, and EFT mandate

  • All documents must be uploaded as per Bid Document, ATC, Corrigendum

Important Clauses

Payment Terms

Not specified in provided data; bidders should refer to final bid document for terms

Delivery Schedule

Delivery period linked to the last date of the original delivery order with possible extensions under the option clause

Penalties/Liquidated Damages

Not specified in provided data; check contract terms for LD percentage and timelines

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide past project experience proof as described

  • Must submit PAN, GSTIN, Cancelled cheque, and EFT Mandate

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank-certified)

5

Past project experience proof (contract copy + invoice or client execution certificate)

6

ISO 9001 certificate ( bidder or OEM )

7

Any other certificates referenced in Bid Document / ATC / Corrigendum

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in the Indian Army GPS procurement tender in Patiala?

Bidders must register, submit PAN, GSTIN, cancelled cheque, and EFT Mandate, attach ISO 9001 certificate (bidder or OEM), and provide past experience proof (contracts/invoices). Ensure all documents align with the Bid Document and any ATCs/Corrigenda. Compliance with the 25% quantity option is required.

What documents are required for GPS supply bid in Punjab?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and ISO 9001 certification. Provide past project experience proofs (contract copies with invoices or client execution certificates). Upload all certificates per Bid Document, ATC, Corrigendum, and ensure vendor code creation materials are complete.

What are the ISO 9001 requirements for this GPS tender?

The tender mandates ISO 9001 certification for either the bidder or the OEM. Ensure the certificate is current and corresponds to the offered GPS products or services. Include certificate details in the technical bid and attach supporting documentation as required.

What is the quantity variation allowance in the GPS tender?

The purchaser reserves the right to increase or decrease the bid quantity up to 25% at contract placement and during the currency at contracted rates. Ensure readiness to supply additional quantity within this limit and adjust delivery plans accordingly.

When will delivery timelines apply for the GPS procurement contract?

Delivery periods start from the last date of the original delivery order. If the option clause is exercised, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What constitutes past experience proof for this GPS tender?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients with contract value, or third-party inspection notes. These documents demonstrate capability to deliver GPS equipment/services per requirements.

Where can I find the mandatory vendor code creation documents?

Prepare and submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate as part of the vendor code creation. These are explicitly requested in the tender’s terms for eligibility and onboarding.

What is the bidding organization and location for this GPS tender?

The tender is issued by the Indian Army, Department of Military Affairs, for GPS procurement in Patiala, Punjab. Bidders should tailor their submissions to meet defense-grade GPS specifications and compliance standards.

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