GEM

Indian Air Force Toner Cartridges Procurement Tender 2025 – 25% Quantity Flexibility, Delivery Terms

Bid Publish Date

10-Nov-2025, 1:18 pm

Bid End Date

29-Nov-2025, 10:00 am

Location

JAMNAGAR , GUJARAT

Latest Corrigendum Available

Progress

Issue10-Nov-2025, 1:18 pm
Corrigendum24-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL brand/brand-agnostic requirement not specified; ensure ATC-compliant submissions
  • • 25% quantity variation allowed during contract and extended period at contracted rates
  • • Delivery extension formula: (Additional quantity ÷ Original quantity) × Original delivery period with a 30-day minimum
  • • ATC-driven submission: sign, stamp, and indicate YES/NO for compliance
  • • Membership of specific certifications not listed; upload all required documents per ATC
  • • No BOQ items available; procurement scope appears to be consumables across multiple printers
  • • EMD and exact monetary values not disclosed in provided data

Categories 1

AMMUNITION

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for Toner Cartridges / Ink Cartridges / Consumables for Printers under a national procurement process. While exact start/end dates and total estimated value are not disclosed, the tender specifies a flexible quantity option of up to 25% increase during contract execution at contracted rates. The delivery timeline hinges on the original delivery order, with extended time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidders must upload all required certificates per the ATC to avoid rejection. This tender emphasizes compliance and proper documentation, with the ATC indicating the need for signed certification. A clearly defined BOQ is not provided, indicating a broader consumables requirement rather than a single-item Lot structure.

Technical Specifications & Requirements

  • Category: Toner Cartridges / Ink Cartridges / Consumables for Printers
  • Product scope: printer consumables; no detailed technical specs published in the accessible data
  • Quantity mechanics: option to increase quantity by up to 25% during contract and at time of placement
  • Delivery: start after the original order’s last delivery date; extended time formula includes a minimum of 30 days
  • Compliance: bidders must sign the attached ATC and provide required certificates; failure to upload certificates may lead to rejection
  • Documentation: ensure ATC-specified certificates and compliance are uploaded; no BOQ items available to anchor quantities

Terms, Conditions & Eligibility

  • EMD: not disclosed in available data; ensure bid documents include requisite security as per ATC
  • Delivery terms: calculated extension rules; potential 25% quantity variation during currency
  • Documentation: upload all certificates/documents sought in Bid document, ATC, and Corrigendum
  • Compliance: sign and stamp the technical ATC; confirm compliance YES/NO
  • Clause: bidders must adhere to option clause timing and calculation methodology; non-compliance risks rejection

Key Specifications

  • Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers

  • Quantity flexibility: up to 25% increase during contract

  • Delivery timeline: start from last date of original delivery order; extended period uses formula with minimum 30 days

  • Compliance: ATC-specified certificates to be uploaded; YES/NO compliance flag

  • BOQ: Not available in current data; procurement likely covers multiple printer consumables

Terms & Conditions

  • Option clause enables quantity variation up to 25% at contract start and during currency

  • Delivery extensions follow a calculated formula with minimum 30 days

  • ATC must be signed, stamped, and compliance status marked YES/NO

Important Clauses

Delivery Timing

Delivery schedule is based on last date of original delivery order; extended delivery time is (additional quantity ÷ original quantity) × original period, minimum 30 days

Certificate Submission

Bidder must upload all certificates/documents sought in Bid document, ATC and Corrigendum; non-compliance leads to rejection

Option Clause

Purchaser may increase/decrease quantity by up to 25% at bid placement and during currency at contracted rates

Bidder Eligibility

  • Proven experience in supplying printer consumables or equivalent items

  • GST registration and PAN validation

  • Financial capacity to handle a 25% quantity fluctuation and extended delivery terms

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar toner/ink cartridge supply

4

Financial statements (as required by ATC)

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorizations or supplier certifications (if applicable)

8

Any other certificates specified in Bid Document, ATC or Corrigendum

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

29-Nov-2025, 10:00 am

Opening Date

29-Nov-2025, 10:30 am

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the Indian Air Force toner cartridges tender 2025?

Bidders must prepare ATC-compliant submissions with certificates, submit GST and PAN, provide experience in similar supply, and ensure delivery terms align with the 25% quantity option. The tender requires compliance with signed ATC and may involve volume adjustments during contract.

What documents are required for IAF toner cartridge procurement in 2025?

Required documents include GST certificate, PAN card, experience certificates for printer consumables, financial statements, EMD documentation, technical compliance certificates, and OEM authorizations if applicable. Upload all as per ATC and Corrigendum guidance.

What are the delivery terms for the IAF toner cartridge tender?

Delivery starts from the last date of the original order; if quantity increases, extended time is calculated as (additional/original) × original delivery period, with a minimum of 30 days. Ensure timely compliance with ATC delivery clauses.

What standards or certifications are required for IAF toner cartridge bids?

Standards are defined in the ATC; bidders must provide certificates and compliance indicators as specified. Ensure availability of relevant supplier certifications and OEM authorizations if demanded by the ATC.

How does the 25% quantity option affect pricing in the IAF tender?

The purchaser may increase quantity up to 25% at contracted rates. Bidders should price for flexibility and confirm availability of stock to meet potential quantity surges during currency.

What is the role of the ATC in the IAF toner cartridge procurement?

ATC specifies mandatory compliance, signature, stamp, and YES/NO for compliance. Upload the required certificates and ensure all terms are aligned with the ATC to avoid rejection.

When is the payment and acceptance terms for the IAF consumables bid?

Payment terms are defined in the ATC; ensure submission of all required financial documentation and confirm acceptance criteria per the ATC. The tender emphasizes certificate submission and compliance for bid acceptance.

Is there a BOQ for the IAF toner cartridges tender in 2025?

No BOQ items are listed in the current data; the procurement appears to be for multiple printer consumables rather than a single-item bundle, so bidders should prepare for a broad scope.

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