GEM

Hqids Department Of Military Affairs Servo Oil & Servo Friz Tender 2025 Sri Vijaya Puram Delivery 2-Year OEM Warranty

Bid Publish Date

19-Nov-2025, 9:05 am

Bid End Date

29-Nov-2025, 10:00 am

Bid Opening Date

29-Nov-2025, 10:30 am

Progress

Issue19-Nov-2025, 9:05 am
AwardPending
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Quantity

166950

Category

OIL OMD 113

Bid Type

Single Packet Bid

Key Highlights

  • • OEM warranty certificates required at delivery; 2-year warranty period from acceptance or post-installation testing
  • • Only quotes from M/S Indian Oil Corporation Ltd, Kolkata will be accepted
  • • Delivery to Material Organisation Sri Vijaya Puram; PSPP option may be invoked with CFA approval
  • • Service capability: installation, commissioning, training, troubleshooting and maintenance in India
  • • Upload all certificates/documents per Bid document, ATC and corrigendum to avoid rejection

Tender Overview

Organization: Hqids (Department Of Military Affairs). Product/service: procurement of OIL OMD 113, SERVO PREMIUM(N) 15W40 OIL, SERVO FRIZ ECO-68, and SERVOFRIZ ECO 150. No explicit quantities listed; delivery location specified as Sri Vijaya Puram. Estimated value and EMD are not disclosed. Key differentiator: mandatory use of an OEM warranty and service presence in India. Tender requires a quote from M/S Indian Oil Corporation Ltd, Kolkata. This procurement emphasizes after-sales support and installation/training where applicable. Unique clauses include limited supplier eligibility and PSPP/part-supply options subject to CFA approval. This tender focuses on government stock oil products with warranty-backed supply.

Technical Specifications & Requirements

  • Product names: SERVO PREMIUM(N) 15W40 OIL, SERVO FRIZ ECO-68, SERVOFRIZ ECO 150; no other technical data provided.
  • Delivery: to Material Organisation Sri Vijaya Puram; delivery timeframe tied to RFP/BID document terms.
  • Warranty: 2 years from final acceptance or post-installation testing, with OEM warranty certificates required at delivery.
  • After-sales: Seller must have established Installation, Commissioning, Training, Troubleshooting and Maintenance service in India; list service centres near consignee destinations with bid.
  • Quotations: Only quotes from M/S Indian Oil Corporation Ltd, Kolkata will be considered; items accepted with warranty/guarantee.
  • PSPP: Partial supply and part payment allowed per DPM 2009 clause 7.8.1, subject to CFA decision; all lots must be delivered within delivery period.
  • Delivery location: Sri Vijaya Puram; ensure alignment with CFA/JVC terms.

Terms, Conditions & Eligibility

  • EMD/Certificates: Upload all certificates/documents as sought in Bid document/ATC/Corrigendum; non-compliance risks rejection.
  • Warranty: 2-year warranty; OEM certificates at time of delivery; after-sales service within India.
  • Authorized vendor: Quote must be from Indian Oil Corporation Ltd, Kolkata; internal PSPP clause subject to CFA approval.
  • Delivery and payment: Partial supply allowed with corresponding partial payment; full lot delivery within specified delivery period.
  • Documentation: OEM authorizations, GST/PAN, experience and financials likely required; details sit within terms and ATCs.

Key Specifications

  • Product: SERVO PREMIUM(N) 15W40 OIL

  • Product: SERVO FRIZ ECO-68

  • Product: SERVOFRIZ ECO 150

  • Delivery: Sri Vijaya Puram

  • Warranty: 2 years from acceptance/installation

  • OEM certification: required at delivery

Terms & Conditions

  • EMD and certificates must be uploaded as per Bid ATC; rejection for non-compliance

  • 2-year OEM warranty; installation/commissioning/training included; service centers in India

  • Only quotes from Indian Oil Corporation Ltd, Kolkata accepted; PSPP possible with CFA approval

Important Clauses

Payment Terms

Partial supply and corresponding partial payment allowed per DPM 2009 para 7.8.1; PSPP may be indicated during submission; full delivery within delivery period

Delivery Schedule

Delivery to Sri Vijaya Puram; delivery must align with delivery period specified in RFP/BID document

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to CFA/PO terms for delivery and quality

Bidder Eligibility

  • Must quote from M/S Indian Oil Corporation Ltd, Kolkata

  • Must demonstrate capability for installation, commissioning, training and maintenance in India

  • Must provide OEM warranties and service center details near consignee locations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating relevant supply of lubrication oils

4

Financial statements (last 2-3 years)

5

EMD document (if applicable) – payment method per bid

6

Technical bid documents and OEM authorizations

7

OEM warranty certificates

8

Service center details near consignee destinations

Frequently Asked Questions

How to bid for servo oil tender in Sri Vijaya Puram DoMA 2025

To bid, ensure you quote from M/S Indian Oil Corporation Ltd, Kolkata, provide OEM warranty certificates, upload all required certificates, and confirm ability to deliver to Sri Vijaya Puram within the delivery period. Include 2-year warranty details and service network in India. Delivery terms align with RFP document.

What documents are required for DoMA servo oil tender submission

Required documents include GST certificate, PAN, experience certificates, last 2-3 years financial statements, OEM authorization, OEM warranty certificates, and installation/maintenance capabilities. Also include EMD details if applicable and service center information near consignee destinations.

What are the technical oil specifications for this tender

Products include SERVO PREMIUM(N) 15W40 OIL, SERVO FRIZ ECO-68, and SERVOFRIZ ECO 150; specific viscosity/grade data not provided in tender; ensure IS/ISO compliance and OEM warranty coverage with Kolkata supplier as required.

What is the delivery location and timing for this oil tender

Delivery target is Sri Vijaya Puram; delivery must occur within the delivery period specified in the RFP/BID; PSPP may allow partial delivery subject to CFA approval, but full lots must be delivered as per contract.

What is the warranty requirement for the oil supply

A 2-year warranty from final acceptance or after installation testing; OEM warranty certificates must be submitted at delivery; after-sales service must be established in India with service centers near consignee locations.

Which organization’s quote is accepted for this tender

Only quotes from M/S Indian Oil Corporation Ltd, Kolkata will be accepted; ensure the quoted products carry OEM warranties and meet the service requirements specified.

What payment terms apply to partial supply in this tender

Per DPM 2009 para 7.8.1, partial supply and corresponding partial payment can be granted by CFA; otherwise, payments align with the contract’s full delivery terms and acceptance.

What documents must accompany the OEM warranties

OEM warranty certificates must be submitted with the delivery of goods; include installation, commissioning and maintenance service details; list service centers and verification of Indian service capability.

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