GEM

Himachal Pradesh MPP & Power Department Ear Plugs IS 9167 Hand Held Search Light Tender 2025

Bid Publish Date

19-Nov-2025, 5:03 pm

Bid End Date

29-Dec-2025, 2:00 pm

Location

KINNAUR , HIMACHAL PRADESH

Latest Corrigendum Available

Progress

Issue19-Nov-2025, 5:03 pm
Corrigendum22-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

224

Category

Hand Held Search Light

Bid Type

Two Packet Bid

Categories 3

SEARCH LIGHT EAR PLUGS SEARCH LIGHT AND TORCH

Tender Overview

Himachal Pradesh Madhya Pradesh Power Department Kinnaur Region seeks procurement of Ear Plugs as per IS 9167 (Q3), personal safety kit reflective luminous garments (Q3), and Hand Held Search Light (Q2). The tender involves multiple safety-oriented items with unspecified quantity and a flexible issuance framework. The governing clause allows a ±25% quantity variation at contract award and potential extension during execution, calculated as (Increase/Original) × Original delivery period with a minimum of 30 days. Bidders must ensure data sheet alignment and GST handling compliance. The opportunity targets suppliers with prior government/PSU experience and capability to supply similar products in the central/state sector. Unique aspects include mandatory data sheet verification and a 2-year experience criterion for OEMs or their resellers. This is a standalone procurement within Kinnaur, Himachal Pradesh, under the state department’s safety equipment category. The bid environment emphasizes compliance, documentation accuracy, and delivery discipline to secure the contract.

Technical Specifications & Requirements

  • Product categories: Ear Plugs as per IS 9167 (Q3); Reflective luminous garments (Q3); Hand Held Search Light (Q2)
  • Standards referenced: IS 9167 for ear plugs; Q2/Q3 category codes for safety gear and visibility apparel; no further technical specs provided
  • Data Sheet requirement: Data Sheet of offered products to be uploaded and matched to bid
  • Delivery considerations: Delivery period terms linked to final delivery order; option clause may extend delivery time with the prescribed calculation
  • Experience baseline: Minimum 2 years of regular manufacturing/supply to Govt/PSU for the same category
  • GST handling: Bidder to account for GST; reimbursement as per actuals or applicable rate, whichever is lower
  • ** invoicing rule**: Invoice must be in the consignee’s name with the consignee GSTIN
  • Quantitative context: No BOQ items listed; quantity variation clause allows up to 25% increase/decrease

Terms, Conditions & Eligibility

  • EMD/financial: Not explicitly stated; bidder must declare financial standing and not be under liquidation
  • Delivery terms: Delivery period aligned to last date of original delivery order; extension based on option clause with minimum 30 days
  • Experience criteria: At least 2 years of supplying similar category products to Govt/PSU; proof via contracts
  • GST/Pricing: GST payable by bidder; reimbursement as per actuals or applicable rate (whichever lower); GST handling responsibilities lie with bidder
  • Data Sheet compliance: Must upload product data sheet and ensure no mismatch with offered specs
  • Invoices: Must be raised in the name of the consignee with consignee GSTIN
  • Contract risk: Buyer may terminate for material term breach or inability to deliver within stipulated period
  • Submission readiness: Ensure data sheet, performance records, and supplier documentation are ready for bid submission

Key Specifications

    • Product/service names: Ear Plugs as per IS 9167 (Q3); Reflective luminous garments (Q3); Hand Held Search Light (Q2)
    • Quantities/Scope: Not specified in BOQ; subject to ±25% variation per option clause
    • Estimated value: Not disclosed
    • Experience: Minimum 2 years of regular govt/PSU supply in the same category
    • Quality/Standards: IS 9167 compliance for ear plugs; safety apparel ratings per Q2/Q3
    • Delivery/Installation: Delivery period derived from last delivery order date; extended period calculation applies
    • Warranty/Support: Not explicitly stated

Terms & Conditions

  • Delivery may vary up to 25% of bid quantity with calculation-based timeline

  • 2 years Govt/PSU supply experience required; proof via contracts

  • GST to be paid by bidder; reimbursement as per actuals or lower applicable rate

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as per actuals or lower applicable rate; invoices in consignee name with consignee GSTIN

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows extended time with minimum 30 days

Penalties/Liquidated Damages

Contract termination possible for material breach or failure to deliver within stipulated period

Bidder Eligibility

  • Not under liquidation or court receivership; not bankrupt

  • Regularly manufactured/supplied similar category products to Govt/PSU for ≥2 years

  • GST registered bidder with data sheet alignment and OEM/ reseller documentation

Past Similar Tenders (Historical Results)

5 found

Industrial Safety Belts and Harnesses as per IS 3521,Ear Plugs as per IS 9167

N/a

SHIMLA, HIMACHAL PRADESH

Posted: 19 April 2025
Closed: 10 May 2025
GEM

Ear Plugs as per IS 9167

Northern Railway

AMBALA, HARYANA

Posted: 8 August 2025
Closed: 18 August 2025
GEM

Ear Plugs as per IS 9167

Nuclear Power Corporation Of India Limited

SURAT, GUJARAT

Posted: 28 August 2025
Closed: 8 September 2025
GEM

Ear Plugs as per IS 9167

Ai Airport Services Limited

Posted: 11 March 2025
Closed: 14 March 2025
GEM

Ear Plugs as per IS 9167

Nuclear Power Corporation Of India Limited

KANCHIPURAM, TAMIL NADU

Posted: 22 April 2025
Closed: 2 May 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate of bidder

2

Permanent Account Number (PAN) card

3

Experience certificates showing Govt/PSU supply of similar products for ≥2 years

4

Financial statements or proof of financial stability

5

Data Sheet of offered products as uploaded with bid

6

OEM authorizations or reseller agreements (where applicable)

7

EMD documentation or proof of payment method

8

Technical bid documents confirming compliance with IS 9167 and safety category requirements

Corrigendum Updates

3 Updates
#1

Update

22-Dec-2025

Extended Deadline

29-Dec-2025, 2:00 pm

Opening Date

29-Dec-2025, 2:30 pm

#2

Update

15-Dec-2025

Extended Deadline

22-Dec-2025, 2:00 pm

Opening Date

22-Dec-2025, 2:30 pm

#3

Update

08-Dec-2025

Extended Deadline

15-Dec-2025, 2:00 pm

Opening Date

15-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for ear plugs IS 9167 tender in Himachal Pradesh Kinnaur 2025

Bidders must submit GST registration, PAN, 2+ years Govt/PSU supply experience, and product Data Sheets. Ensure IS 9167 (Q3) compliance for ear plugs and provide OEM authorizations if bidding through a reseller. The bid requires data sheet alignment with offered items and delivery capability per the option clause with up to 25% quantity variation.

What documents are required for HP safety gear tender in Kinnaur

Required documents include GST certificate, PAN, experience certificates demonstrating govt/PSU supply, latest financial statements, product data sheets, OEM authorization, and EMD proof. Invoices must be issued in the consignee name with the consignee GSTIN; ensure data sheet matches offered SKUs.

What are the technical specs for ear plugs and safety garments in HP tender

Technical scope references IS 9167 for ear plugs and Q2/Q3 safety categories for reflective garments. No further measurements are provided; bidders must rely on Data Sheet alignment to ensure compliance. Data Sheets must be uploaded and verified against offered parameters.

When is delivery time calculated for option quantity in HP tender

Delivery begins from the last date of the original delivery order. If the option clause is exercised, the extended time equals (Increase/Original) × Original delivery period with a minimum of 30 days; extension can go up to the original period.

What is the eligibility criteria for govt procurement of safety equipment in HP

Bidder must demonstrate at least 2 years of regular govt/PSU supply in the same category, provide contracts as supporting documents, and avoid any liquidation or bankruptcy status. OEM or authorized reseller participation is acceptable with appropriate documentation.

What are the GST implications for bidders in Himachal Pradesh safety tender

Bidders must determine GST applicability themselves; the buyer will reimburse GST at actuals or the lower applicable rate, subject to the quoted GST percentage. Ensure GSTIN matches the consignee during invoicing.

What documents are needed to prove Data Sheet conformity in HP bid

Submit the Data Sheet for each offered product, ensure all technical parameters match the bid, and avoid any unexplained mismatches. The Data Sheet acts as a reference for the supplier's compliance with IS 9167 and safety category requirements.

How to ensure contract penalties are understood for HP safety gear supply

Understand that failure to deliver within the stipulated period or breach of material terms may lead to contract termination. Maintain delivery schedules, verify data sheets, and ensure OEM authorizations to mitigate LDs or termination risks.