GEM

Indian Army DMA Electrical Equipment Tender 2025 ISI 374 Marked, ISO 9001, EMD ₹240000 – Bid Notice

Bid Publish Date

26-Nov-2025, 3:20 pm

Bid End Date

06-Dec-2025, 4:00 pm

EMD

₹2,40,000

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue26-Nov-2025, 3:20 pm
AwardPending
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Quantity

318

Category

Cassette AC

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/standard requirement: ISI Marked to IS 374 (Q2) for electric fans and ISI/ISI 374 related products
  • • Technical certifications: ISO 9001 certification required; BIS licence/type-test certificates and OEM authorizations
  • • Financials: EMD of ₹240,000; three-year turnover evidence with audited statements or CA certificate
  • • Delivery: Option clause enables up to 25% quantity increase/decrease; extended delivery time rules with minimum 30 days
  • • Invoices and GST: GSTIN on invoice; GST portal payment screenshot uploaded on GeM
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization for distributors
  • • Submission constraints: Bidder must meet ATC and Corrigendum requirements; ensure all certificates uploaded
  • • Scope context: Broad electrical equipment including ISI marked fans and multiple AC formats; no fixed quantities disclosed

Categories 10

AGITATORS FAN WIND MILL ENERGY PROJECT AIR CONDITIONER COOLER FREEZER PMP MOTOR AIR COOLED ENGINE WATER COOLER TURBINE PUMPS

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a broad category of electrical equipment, including Electric Ceiling Fans with BLDC motors (V3) ISI Marked to IS 374 (Q2), various air conditioning formats (Split, Cassette, Tower), Water Coolers, Refrigerators, and Deep Freezers. Although exact quantities and estimated contract value are not disclosed, the EMD is ₹240,000. The scope involves procurement compatible with government logistics and GeM processes, with a potential option for quantity adjustments up to 25%, at contracted rates. Bidders must align with delivery timelines and dynamic quantity management as per supply needs and ATC terms.

Technical Specifications & Requirements

  • Product scope includes: ISI Marked electrical equipment (fans with BLDC motors, ISI IS 374 standard), Split AC, Cassette AC, Tower AC, Water Cooler, Refrigerator, Deep Freezer.
  • Mandatory certifications: ISO 9001 (bidder or OEM), BIS type-test/licence and other product-specific approvals as per the bid document; GST invoice and GST portal payment proof required on upload.
  • Financial and vendor prerequisites: Minimum three-year turnover data with audited statements or CA/Cost Accountant certificate; PAN, GSTIN, cancelled cheque, EFT mandate.
  • Delivery and invoicing: Invoice in consignor name with GSTIN, GST invoice uploaded on GeM with GST portal payment screenshot.
  • Compliance: OEM authorization for distributors, and complete documentation per ATC; price adjustments allowed with option clause.

Terms, Conditions & Eligibility

  • EMD: ₹240,000. Delivery period and option clause allow up to 25% quantity adjustment during and after contract; minimum 30 days added time for extension.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization; BIS/licences; type-test certificates; turnover evidence for last 3 years.
  • Payment terms: Invoice in consignee name with GSTIN; GST payment proof via portal screenshot; additional ATC requirements to be complied.
  • Eligibility: ISO 9001, BIS approvals, audited turnover evidence, and supplier alignment with GeM bidding rules.

Key Specifications

  • Electrical equipment category including: ISI Marked fans (BLDC motor) to IS 374 (Q2) and various air conditioning formats (Split, Cassette, Tower) plus Water Cooler, Refrigerator, Deep Freezer

  • Standards: IS 374 for fans; ISO 9001 for bidder or OEM; BIS licences and type-test certificates

  • Delivery: Option to increase/decrease quantity up to 25%; delivery period adjustments with minimum 30 days

  • Invoicing: GST-compliant invoice in consignor name with consignor GSTIN; GeM upload of GST invoice and portal payment screenshot

  • Documentation: Complete set of PAN, GSTIN, bank EFT mandate, OEM authorization, and relevant product certifications

Terms & Conditions

  • EMD of ₹240,000 required with bid submission

  • Option clause permits ±25% quantity change at contract and during currency

  • Invoices must reflect consignor with valid GSTIN and GST portal payment proof

  • ISO 9001 and BIS/type-test certifications mandatory for eligibility

  • Last-three-year turnover evidence required; audited or CA certificate

  • OEM authorization mandatory for distributors; comply with ATC and corrigendum

Important Clauses

Payment Terms

Invoice in consignor name with GSTIN; GST payment proof uploaded via GST portal; no advance mentioned in ATC

Delivery Schedule

Delivery period exists; option clause allows 25% quantity variation; minimum 30 days added time in extension

Penalties/Liquidated Damages

LD clauses not explicitly stated; ensure compliance with delivery and warranty terms in ATC

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • BIS licences and type-test certificates for offered products

  • Average annual turnover over last 3 years meets stated threshold and is verifiable

  • OEM authorization for distributors; GST and PAN validation

Past Similar Tenders (Historical Results)

5 found

Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374,Electric Ceiling Fan with BLDC Motor

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Posted: 27 August 2025
Closed: 6 September 2025
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Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374,Electric Ceiling Fan with BLDC Motor

Eastern Railway

Posted: 27 November 2024
Closed: 9 December 2024
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Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374,Electric Ceiling Fan with BLDC Motor

Indian Army

Posted: 29 May 2025
Closed: 9 June 2025
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Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374,Electric Ceiling Fan with BLDC Motor

Indian Space Research Organization

THIRUVANANTHAPURAM, KERALA

Posted: 28 March 2025
Closed: 7 April 2025
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Electric Ceiling Fan with BLDC Motor (V3) ISI Marked to IS 374,Electric Ceiling Fan with BLDC Motor

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MEERUT, UTTAR PRADESH

Posted: 10 March 2025
Closed: 20 March 2025
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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Split type Air Conditioner Split type Air Conditioner 1 point 5 Ton 5 Star 23 pieces nd@consignee 30
2 Split type Air Conditioner Split type Air Conditioner 2 Ton 5 Star 14 pieces nd@consignee 30
3 Cassette AC Cassette AC 3 Ton 1 pieces nd@consignee 30
4 Tower AC Tower AC 3 TR 1 pieces nd@consignee 30
5 Water Cooler Water Cooler 40 OBLIQUE 80 Ltr 8 pieces nd@consignee 30
6 Water Cooler Water Cooler 60 OBLIQUE 120 Ltr 1 pieces nd@consignee 30
7 Refrigerator Refrigerator 180 to 253 Ltr 1 pieces nd@consignee 30
8 Refrigerator Refrigerator 260 to 310 Ltr 1 pieces nd@consignee 30
9 Deep Freezer Deep Freezer 320 Ltr 1 pieces nd@consignee 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

OEM authorization/Manufacturer authorization form

6

ISO 9001 certificate (bidder or OEM)

7

BIS licence and type-test certificates

8

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

9

GST invoice and GST portal payment screenshots

10

Any other certificates as prescribed in Product Specifications and ATC

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

What documents are required for the Indian Army electrical equipment tender in 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, ISO 9001 certificate, BIS licenses and type-test certificates, and turnover evidence for last 3 years via audited statements or CA certificate; include GST invoice and GST payment proof.

How is the EMD amount of ₹240000 submitted for this tender?

The EMD of ₹240,000 must accompany the bid as specified in the ATC; payment mode is typically via Demand Draft or online transfer per GeM portal instructions, with proof attached in the bid package.

What are the ISI and ISO requirements for bidders in this tender?

Bidders must hold ISO 9001 (bidder or OEM) and BIS/type-test certificates; products must be ISI marked to IS 374 (Q2) where applicable, with OEM authorization for distributors and full product certifications uploaded with bid.

When can quantity variations occur under the option clause for this procurement?

Quantity variations up to 25% of bid quantity are allowed at contract placement and during the currency of the contract; additional time is calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.

What are the invoicing requirements on GeM for this Indian Army tender?

Invoices must be raised in the consignee name with the consignee GSTIN; upload scanned GST invoice and GeM GST portal payment screenshot during bid submission and post award.

What turnover documentation is needed for bidder eligibility in this tender in India?

Provide last three years’ audited balance sheets or CA/Cost Accountant certificate detailing average turnover; if the company is <3 years old, provide equivalent financial data as per the bid document.

What is the scope of products covered under this Indian Army procurement?

Scope includes ISI-marked fans with BLDC motors (IS 374 Q2) and multiple AC formats (Split, Cassette, Tower), plus Water Cooler, Refrigerator and Deep Freezer; all to comply with ISI/BIS and ISO standards per ATC.

How to participate in this tender for ISI 374 compliant equipment in 2025?

Register on GeM, prepare the mandatory documents (PAN, GSTIN, EFT, OEM authorization, ISO/BIS certificates), ensure turnover proof, and upload product certifications; follow ATC guidance and corrigendum; ensure vendor code and GST compliance before bid submission.