GEM

Department Of Empowerment Of Persons With Disabilities IT Equipment Tender 2025 – All-in-One PC, Laptops & Printers Procurement

Bid Publish Date

25-Nov-2025, 12:21 pm

Bid End Date

10-Dec-2025, 12:00 pm

Value

₹10,81,516

Location

SOUTH DELHI , DELHI

Progress

Issue25-Nov-2025, 12:21 pm
AwardPending
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Quantity

21

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Government department handling empowerment initiatives seeks IT hardware including All-in-One PC (V2), Entry and Mid Level Laptop - Notebook (Q2), and Computer Printer (V2). Estimated value is ₹1,081,516.00, with no BOQ line items published. Procurement scope covers standard office IT equipment under a flexible quantity framework. Location and explicit organization name are not disclosed, but it is issued under the Department Of Empowerment Of Persons With Disabilities. A notable differentiator is the option clause enabling up to 25% quantity variation at contracted rates, with extended delivery calculations tied to original delivery periods.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2), Entry/Mid Level Laptop - Notebook (Q2), Computer Printer (V2)
  • Estimated contract value: ₹1,081,516.00
  • Quantity flexibility: option to increase/decrease up to 25% during contract and currency
  • Delivery timing: extended delivery period calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Compliance references: no specific technical standards or model numbers provided in the data; bidders should infer standard IT hardware compatibility and warranty expectations from common government procurement practices

Terms, Conditions & Eligibility

  • EMD: not specified in the data; bidders should verify on bid submission
  • Option clause: confirmed right to modify quantity by up to 25% and extended delivery as described
  • Delivery readiness: delivery period linked to original order date; extended periods commence from last date of extended period
  • Governing terms: bidders must comply with the option clause and delivery methodology as stated
  • Missing specifics: exact documents, warranty terms, payment schedule, and dispute resolution are not provided in the available data

Key Specifications

    • Product categories: All-in-One PC (V2), Entry/Mid Level Laptop - Notebook (Q2), Computer Printer (V2)
    • Estimated value: ₹1,081,516.00
    • Quantity flexibility: up to 25% increase/decrease at contracted rates
    • Delivery timing rule: additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
    • Delivery commencement: from the last date of the original delivery order

Terms & Conditions

  • Option to vary quantity by up to 25% with corresponding price terms

  • Delivery extension calculated per formula and minimum 30 days

  • EMD and specific documentation not detailed in current data

Important Clauses

Payment Terms

Not specified in data; bidders should seek clarification in tender documents.

Delivery Schedule

Delivery period linked to original order date; extended time computed per option clause formula.

Penalties/Liquidated Damages

Not provided; bidders should verify LDs or penalties in final terms.

Bidder Eligibility

  • Experience in supplying IT hardware (PCs, laptops, printers) to government entities

  • Demonstrated financial stability through turnover or financial statements

  • GST registration and PAN compliance for bid submission

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Closed: 16 October 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware supply

4

Financial statements or turnover proof

5

EMD submission proof (if applicable and specified in final tender)

6

Technical bid documents and product compliance details

7

OEM authorization letter (if bidding as a reseller)

8

Any standard compliance certificates (if applicable)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for IT equipment tender in 2025 with Department Of Empowerment Of Persons With Disabilities?

Bidders should verify the final tender documents for EMD requirements, ensure GST and PAN are active, provide OEM authorizations if bidding as an authorized reseller, and submit technical compliance proofs for All-in-One PCs, laptops, and printers. The bid will require turnover proof and relevant IT hardware experience.

What documents are required for IT hardware tender in 2025 by government department?

Prepare GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD submission proof, OEM authorization, and technical bid documents. Ensure all copies are valid and up to date and align with the final tender’s scope for PCs, laptops, and printers.

What are the delivery terms for the IT procurement tender 2025?

Delivery terms specify an original delivery period with potential quantity variation up to 25%. If quantities increase, extended delivery time is calculated as (increase/original) × original period, with a minimum 30 days, starting from the last date of the original order.

What are the target IT hardware specifications for this tender?

The tender lists categories rather than detailed specs: All-in-One PC (V2), Entry/Mid Level Laptop (Q2), and Printer (V2). Bidders should provide standard government-grade IT hardware compliant with vendor warranties and typical government procurement standards.

How is the estimated contract value represented for the IT tender?

The estimated value is ₹1,081,516.00. Vendors should prepare price bids reflecting this range and account for potential 25% quantity changes under the option clause.

What is the significance of the option clause in this tender?

The option clause allows extending or reducing order quantity by up to 25% at contracted rates. Delivery periods adjust using the specified formula, ensuring suppliers plan capacity, inventory, and logistics to accommodate fluctuations.

Are there any standard certifications required for IT hardware bidding?

While explicit standards are not listed, bidders should ensure general compliance with government IT procurement norms, warranty support, and OEM-authorized supply capabilities; verify any final required certifications in the final tender documentation.