GEM

BEML Department of Defence Production Tender India 2025 – GST Compliant Procurement, 50% Quantity Option Clause

Bid Publish Date

20-Nov-2025, 10:21 am

Bid End Date

01-Dec-2025, 11:00 am

Bid Opening Date

01-Dec-2025, 11:30 am

Progress

Issue20-Nov-2025, 10:21 am
AwardPending
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Quantity

900

Category

800803053

Bid Type

Two Packet Bid

Categories 5

ALL TERRAIN CRANES WIRE ROPE LIFTING MACHINE LIFTING CRANE WIRE

Tender Overview

Bharat Earth Movers Limited (BEML), under the Department of Defence Production, has issued a tender with 7 BOQ items showing N/A quantities. The procurement scope is linked to a single, broad tender notice with mandatory GST invoicing via the GeM portal and GST payment confirmation screenshots. The buyer reserves a 50% quantity variation during contract placement and currency, with delivery time adjustments calculated from the last delivery date. An ATC document outlines scope details that bidders must review for compliance. This tender emphasizes GST considerations and ATC-influenced scope.

Technical Specifications & Requirements

  • GST invoicing requirement: Upload scanned GST invoice and GST portal payment screenshot on GeM.
  • GST advisory: GST applicability checked by bidders; reimbursement aligns with actuals or applicable rate, capped to quoted GST.
  • Option Clause: Up to 50% quantity increase/decrease at contract stage and during currency; delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • ATC reference: Scope details are specified in the ATC document; bidders must view the uploaded ATC.
  • BOQ status: 7 items listed but all quantities are N/A, suggesting conditional scope.

Terms, Conditions & Eligibility

  • EMD/Performance: Not disclosed in the available data; verify in ATC for exact amount or percentage.
  • GST Compliance: Upload GST invoicing proof; reimbursement linked to actuals or lower of liable GST rate.
  • Delivery: Delivery period adjusted per option clause; baseline timing defined by original delivery period.
  • Documentation: Submit GST, PAN, GST payment proofs; OEM authorizations and technical compliance documents per ATC.
  • ATC/SCOPE: Refer to ATC document for definitive scope; 7 BOQ items with unspecified quantities require confirmation.

Key Specifications

    • BOQ Items: 7 total entries with Quantity: N/A and Unit: N/A
    • GST invoicing: mandatory upload of scanned GST invoice on GeM and GST payment screenshot
    • GST reimbursement: based on actuals or applicable lower rate, capped to quoted GST %
    • Option Clause: quantity variation up to 50% during contract; delivery extensions calculated via formula
    • ATC dependency: scope details reside in ATC document
    • Delivery timeline: adjusted per option clause; minimum extension 30 days
    • Scope clarity: no explicit product specification in available data; refer to ATC for concrete scope

Terms & Conditions

  • EMD amount and payment terms are not disclosed in the available data and must be confirmed via ATC.

  • GST compliance is mandatory with GST invoicing proof and portal payment screenshots; reimbursement rules apply.

  • Option clause allows up to 50% quantity variation with calculated delivery extensions and minimum 30 days.

Important Clauses

GST Invoicing

Upload scanned GST invoice and GST portal payment screenshot on GeM; GST reimbursement as per actuals or lower applicable rate, capped to quoted GST %.

Option Clause

Purchaser may increase or decrease quantity up to 50% at contract placement and during currency; delivery period adjusted accordingly with a minimum 30-day extension.

ATC Scope

ATC document contains definitive scope; bidders must review for exact product/service requirements and eligibility.

Bidder Eligibility

  • Must comply with GST invoicing and provide GST payment proof

  • Must review ATC document for scope and obligations

  • Must be prepared for up to 50% quantity variation and corresponding delivery adjustments

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 800803053 WIRE ROPE, 5 MM DIA . 200 m dgm_stores@beml 90
2 800251309 WIRE ROPE - DIA 6MM 100 m dgm_stores@beml 90
3 800900006 8MM DIAWIRE ROPE 200 m dgm_stores@beml 90
4 800900009 12MM DIAWIRE ROPE. 150 m dgm_stores@beml 90
5 800900010 10 MM DIA. WIRE ROPE. 150 m dgm_stores@beml 90
6 800900008 14MM DIAWIRE ROPE. 50 m dgm_stores@beml 90
7 800251312 WIRE ROPE - DIA 18 MM 50 m dgm_stores@beml 90

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Required Documents

1

GST registration certificate

2

PAN card

3

GST invoice copy (scanned) and GST portal payment screenshot

4

EMD/Security deposit details (as applicable in ATC)

5

Experience certificates (if required by ATC)

6

Financial statements (as applicable)

7

Technical compliance certificates (as applicable in ATC)

8

OEM authorizations (if required by ATC)

9

ATC document referencing scope and bidder obligations

10

Any other documents specified in ATC or tender terms

Frequently Asked Questions

How to bid in BEML defence tender 2025 with GST requirements?

Bidders must submit GST registration details, upload scanned GST invoice, and provide GST payment screenshot on the GeM portal. Ensure GST reimbursement rules align with actuals or the lower applicable rate, capped to the quoted GST percentage. Review ATC for scope alignment and attach OEM authorizations if required.

What documents are required for the BEML procurement bid in India?

Required documents include GST certificate, PAN card, GST invoice proof with payment screenshot, EMD details per ATC, experience certificates if mandated, financial statements, technical compliance certificates, and OEM authorizations. ATC may specify additional tender-specific papers.

What are the delivery implications of the 50% quantity option clause?

The purchaser may increase or decrease the quantity by up to 50% at contract award and during currency. Delivery extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

Where to find the definitive scope for this tender?

Refer to the ATC document uploaded with the tender. It contains the concrete scope, item details, and any special conditions for the 7 BOQ entries. Ensure all responses align with ATC requirements to qualify for evaluation.

What is the GST reimbursement rule for this GeM tender?

GST reimbursement is provided as actuals or at the applicable rate, whichever is lower, capped to the quoted GST percentage. Bidder must provide GST payment proof and GST invoice as part of submission.

What are the key eligibility criteria for this BEML tender in 2025?

Eligibility centers on GST compliance, ATC-referenced scope alignment, ability to absorb quantity variation up to 50%, and submission of required documents such as PAN, GST registration, and technical certifications as specified in the ATC.

How will delivery timelines be adjusted under the option clause?

Delivery timelines extend based on the formula tied to quantity changes; if original delivery is D days, extended delivery equals (Increased quantity ÷ Original quantity) × D, with a minimum of 30 days. Extensions can reach the original delivery period with further option exercise.

What is the role of the ATC document in this tender?

ATC defines the scope, responsibilities, and potential exceptions. Bidders must study ATC terms to ensure compliance, align with 7 BOQ items (quantities unspecified in data), and prepare mandatory submissions accordingly.