GEM

Indian Army Department Of Military Affairs Tender for Fuel & Engine Spares in Leh, JK 2025 – 25% Quantity Flexibility

Bid Publish Date

18-Nov-2025, 6:25 pm

Bid End Date

28-Nov-2025, 7:00 pm

Bid Opening Date

28-Nov-2025, 7:30 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue18-Nov-2025, 6:25 pm
AwardPending
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Quantity

23

Category

FUEL PIPE 19X19

Bid Type

Two Packet Bid

Key Highlights

  • • Specific delivery flexibility: 25% quantity variation at contract award and during currency
  • • Location-specific procurement: Leh, Jammu & Kashmir (194101) for engine spares
  • • List of items includes: FUEL PIPE, SPARK PLUG, AIR FILTER, FUEL FEED PUMP, MCB, AVR, GASKETS, OIL/FUEL FILTER, STARTING ROPE ASSY
  • • No explicit technical standards provided; anticipate OEM compatibility checks
  • • BOQ contains 20 items with unspecified quantities
  • • Option clause governs delivery period extensions and calculation formula
  • • Emphasis on remote-location logistics and readiness in high-altitude condition
  • • No EMD or estimated value specified in available data

Categories 17

VOLTMETER FLUORESCENT LAMP RUBBER GASKET VOLTAGE METERS COMPRESSED AIR AIR COOLED ENGINE ELECTRICAL PRODUCTS SEALING RING VOLT METER FILTER RETAINERS FUEL FILTERS AIR GENERATOR PNEUMATIC HIGH TENSION PANEL STARTER GASKETS AND SEALS MICRO CONTROLLER

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad range of mechanical and fuel-system components, including FUEL PIPE, BENJO NUT 19MM, AIR FILTER, SPARK PLUG, CARBURETOR ASSY, and other listed engine accessories intended for field-ready maintenance. The procurement location is Leh, Jammu & Kashmir (194101), with 20 items in the BOQ, though item-level specifics are not disclosed. An important differentiator is the buyer’s reserve to adjust quantities up to 25% at contract award and during the currency of the contract, at contracted rates. The order form will accommodate flexible delivery timelines aligned to the last delivery order date, ensuring operational readiness in remote high-altitude locations. Unique delivery and quantity flex provisions are a key consideration for bidders.

Technical Specifications & Requirements

  • Product/service scope includes multiple engine-related components: FUEL PIPE, SPARK PLUG, OIL FILTER, AIR FILTER, FUEL FEED PUMP, MCB, TAPPET COVER GASKET, GASKET, STARTING ROPE ASSY, AVR, and other listed items.
  • No explicit technical standards or performance metrics are provided within the tender data; bidders should prepare for standard automotive/mechanical spares compliance and OEM compatibility checks during bid submission.
  • The procurement contains a 20-item BOQ with undefined quantities, requiring bidders to verify exact item codes and delivery readiness.
  • The buyer emphasizes flexibility in contract quantity and delivery timing via the option clause, with extended periods calculated as specified in the terms.

Terms, Conditions & Eligibility

  • The tender includes an Option Clause allowing quantity adjustments up to 25% of bid quantity at contract placement and during contract currency at contracted rates.
  • Delivery periods are linked to the last date of the original delivery order; additional time is calculated by the formula provided, with a minimum of 30 days.
  • The terms require compliance with the option-based delivery extension process; bidders must acknowledge and conform to these delivery dynamics for contract execution.

Key Specifications

    • Product/service names: FUEL PIPE, BENJO NUT 19MM, BENJO WASHER 19MM, STARTING ROPE ASSY, OVER FLOW PIPIE, AVR, CARBURETOR ASSY, GASKET, SPARK PLUG, AIR FILTER, FUEL PIPE, SELF STARTER ASSY, FUEL FEED PUMP, MCB, VOLTMETER, AMP METER, ENG MTG PAD, TAPPET COVER GASKET, OIL FILTER, FUEL FILTER
    • Quantities: Not disclosed in BOQ; 20 items listed
    • Estimated value: Not specified
    • Experience: Not specified; prepare for OEM-standard spares supply
    • Standards/Testing: Not specified; expect standard automotive/mechanical spare parts compliance
    • Delivery: Based on last delivery order date; option-driven extensions
    • Warranty/AMC: Not specified

Terms & Conditions

  • Option Clause allows +/- 25% quantity variation at contract and during currency

  • Delivery extensions computed as (Additional quantity / Original quantity) × Original delivery period with min 30 days

  • Delivery period can be extended up to original delivery period under exercised option clause

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government procurement payment terms post-delivery and acceptance

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended delivery time follows the option clause formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should verify LD provisions during bid submission

Bidder Eligibility

  • Experience in supplying automotive/mechanical engine spares to government or defense bodies

  • Ability to meet OEM compatibility and warranty/after-sales support expectations

  • Compliance with GST, PAN, and financial standing requirements as per terms

Past Similar Tenders (Historical Results)

5 found

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Posted: 21 December 2024
Closed: 11 January 2025
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Posted: 13 May 2025
Closed: 3 June 2025
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Fuel Filter,Oil Filter,Fuel Pipe 19X19,Fuel pipe 22X22,AVR,Single Element Pump,Injector,Starting Ro

Indian Army

DEHRADUN, UTTARAKHAND

Posted: 9 January 2025
Closed: 30 January 2025
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SELF STARTER ASSY,OIL FILTER,FUEL FEED PUMP ASSY,FUEL FILTER,FUEL PIPE 19 X19 2 FIT,FUEL FILTER WAT

Indian Army

Posted: 9 December 2024
Closed: 30 December 2024
GEM

FUEL PUMP ASSY,BANJO WASHER,PUSH ROD OIL SEAL,FUEL FILTER,FUEL PIPE 19X19,FUEL PIPE 17X19,FUEL PIPE

Indian Army

SONITPUR, ASSAM

Posted: 9 January 2025
Closed: 30 January 2025
GEM

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FUEL PIPE 19X19 ACSFP 1 nos sharma@114 15
2 BENJO NUT 19MM ACSFP 1 set sharma@114 15
3 BENJO WASHER 19MM ACSFP 1 set sharma@114 15
4 STARTING ROPE ASSY ACSFP 1 nos sharma@114 15
5 OVER FLOW PIPIE ACSFP 1 nos sharma@114 15
6 AVR ACSFP 1 nos sharma@114 15
7 CARBURETOR ASSY ACSFP 1 nos sharma@114 15
8 GASKET ACSFP 1 nos sharma@114 15
9 SPARK PLUG ACSFP 1 nos sharma@114 15
10 AIR FILTER ACSFP 1 nos sharma@114 15
11 FUEL PIPE ACSFP 1 nos sharma@114 15
12 SELF STARTER ASSY ACSFP 1 nos sharma@114 15
13 FUEL FEED PUMP ACSFP 1 nos sharma@114 15
14 MCB ACSFP 1 nos sharma@114 15
15 VOLTMETER ACSFP 1 nos sharma@114 15
16 AMP METER ACSFP 1 nos sharma@114 15
17 ENG MTG PAD ACSFP 4 nos sharma@114 15
18 TAPPET COVER GASKET ACSFP 1 nos sharma@114 15
19 OIL FILTER ACSFP 1 nos sharma@114 15
20 FUEL FILTER ACSFP 1 nos sharma@114 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar engine/spares supply

4

Financial statements or turnover evidence

5

EMD deposit proof (if applicable via bidder’s mechanism)

6

Technical bid/compliance documents demonstrating OEM compatibility

7

OEM authorization letters (if bidding on OEM items)

8

Any applicable bid security or performance guarantee forms

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on Indian Army engine spares tender in Leh 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD proof as per terms. Ensure OEM authorizations if bidding on OEM parts. Review the 20-item BOQ for exact part codes like FUEL PIPE, SPARK PLUG, and OIL FILTER. Comply with the option clause allowing 25% quantity variation.

What documents are required for Army Leh engine spares tender 2025

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD/guarantee proof, technical bid/compliance, OEM authorizations, and any warranty or AMC terms. Ensure all documents are current and notarized where applicable.

What are the technical specs for fuel pipe and spark plug in this bid

The tender lists components such as FUEL PIPE and SPARK PLUG but does not provide explicit technical specs. Bidders should confirm OEM part numbers, material standards, and fitment compatibility with Indian Army vehicle platforms. Prepare for standard automotive spare parts conformity testing.

When is the delivery timeline for Leh engine spares tender 2025

Delivery period starts from the last date of the original delivery order. If the option clause is exercised, the extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the EMD requirements for this Army tender in Leh

EMD details are not specified in the provided data. Bidders should refer to the official Terms and Conditions to determine the exact EMD amount, submission method (DD/online), and acceptable forms of bid security.

What is the scope of 25% quantity variation in Army Leh tender 2025

The buyer may increase or decrease bid quantity by up to 25% at contract placement and during currency at contracted rates. The extension relies on the last delivery date and the calculated time formula, with a minimum 30-day extension.