GEM

Central Agricultural University Office Furniture Tender Meghalaya 2025 - 25% Quantity Flexibility, Turnover Criteria, Service Support

Bid Publish Date

29-Nov-2025, 2:54 pm

Bid End Date

22-Dec-2025, 11:00 am

Location

RI BHOI , MEGHALAYA

Progress

Issue29-Nov-2025, 2:54 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

HOTEL EQUIPMENTS OFFICE FURNITURE

Tender Overview

Central Agricultural University, Imphal, Manipur, invites bids for the procurement of office furniture to be supplied within Meghalayan territory (RI BHOI, MEGHALAYA 793101). The bid includes supply, installation, testing, and commissioning of furniture, with a flexible quantity clause allowing up to 25% increase over bid quantities. Bidders must demonstrate turnover credentials, including the bidder’s minimum average annual turnover over the last three financial years and OEM turnover criteria. A dedicated service support channel and service centers are mandatory, ensuring post-installation maintenance and rapid assistance. The scope emphasizes complete lifecycle delivery from procurement to on-site installation, with rates valid for the currency period and extended delivery implications clearly defined by option provisions.

  • Organization: Central Agricultural University, Imphal
  • Location: RI BHOI, MEGHALAYA 793101
  • Category: Procurement of office furniture
  • Key differentiator: 25% quantity variation rights and extended delivery timing calculations; emphasis on post-installation support
  • Delivery scope: Supply, Installation, Testing & Commissioning (S&IC)

Technical Specifications & Requirements

  • No explicit product specs or BOQ items provided
  • Required capabilities include end-to-end delivery and commissioning, with option-driven quantity adjustments up to 25% during and after contract finalization
  • OEM turnover criteria applies; bidder must provide audited balance sheets or CA/Cost Accountant certificate showing turnover for the last three years; if company is under 3 years, turnover from subsequent completed years
  • Dedicated/service support: a toll-free number and service centers must be accessible for maintenance and support during the contract period
  • Terms imply alignment with standard procurement practices, including compliance with any future detailed furniture specs issued by the university, and adherence to payment and delivery terms as per bid document

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase or decrease order quantity by up to 25% of bid quantity; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Scope of Supply: Includes Supply, Installation, Testing and Commissioning
  • Turnover Criteria: Minimum average annual turnover over last 3 years; bidder and OEM turnover criteria to be documented via audited statements or CA/Cost Accountant certificate
  • Service & Support: Dedicated toll-free number for service; must have service centers
  • Documentation: Bidders must upload turnover evidence and service capabilities; ensure GST/PAN and relevant registrations are in place for bid submission

Key Specifications

  • Product/service category: office furniture procurement with Supply, Installation, Testing & Commissioning

  • Quantity flexibility: up to 25% increase during contract and execution

  • Delivery terms: extended duration calculations with minimum 30 days where applicable

  • Standards/Certifications: not explicitly specified in data; rely on future detailed specs from organization

  • Warranty/Support: dedicated service center availability and toll-free support required

  • Financials: minimum average annual turnover over last 3 years; OEM turnover criteria

Terms & Conditions

  • Key Term 1: Quantity may be increased by up to 25% at contract, with extended delivery timing rules

  • Key Term 2: Supply, Installation, Testing & Commissioning included in scope

  • Key Term 3: Mandatory service support via toll-free number and service centers

Important Clauses

Payment Terms

Not explicitly stated in available data; bidders should expect standard government procurement terms per bid document

Delivery Schedule

Delivery period aligns with option clause; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided terms; bidders should refer to bid document for LD or performance bond requirements

Bidder Eligibility

  • Minimum average annual turnover over the last 3 years as specified in bid document

  • OEM turnover criteria met by the offeror or OEM

  • Dedicated toll-free service support channel and service centers available

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last three financial years or CA/Cost Accountant certificate showing turnover

4

OEM authorization certificate (if bidding as an OEM partner)

5

Experience certificates or client references for similar office furniture supply, installation and commissioning

6

Evidence of dedicated service support (toll-free number, service center details)

7

Sd/signed bid security/EMD (as applicable by purchaser)

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for the office furniture tender in Meghalaya procurement?

Submit the bid with complete Supply, Installation, Testing and Commissioning scope. Include turnover proofs (audited statements/CA certificates) for last three years, OEM turnover if applicable, and evidence of a dedicated toll-free service line and service centers. Ensure GST and PAN details are valid for submission.

What documents are required for bid submission in this furniture tender?

Required documents include GST certificate, PAN card, three-year turnover statements or CA certificate, OEM authorization if not bidding as OEM, service center details with toll-free number, and relevant experience certificates for similar furniture projects. Include EMD documentation if mandated by the bid.

What is the quantity variation clause for this supplier tender?

The purchaser may increase or decrease the bid quantity by up to 25%. Extended delivery time is calculated using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may apply during contract currency.

What are the delivery and installation requirements for this furniture procurement?

Scope includes Supply, Installation, Testing and Commissioning. Delivery timelines follow the option clause with potential extensions; ensure complete on-site installation, testing of furniture functionality, and commissioning as per contract. Maintain schedule as per delivery order terms.

What service and support commitments are required for bidders?

Bidders must provide a dedicated toll-free service number and maintain service centers to handle post-installation support. Service availability is mandatory throughout the contract period, with timely maintenance and issue resolution as per performance standards.

What turnover criteria must be demonstrated by bidders and OEMs?

Bidders must show minimum average annual turnover for the last three years via audited balance sheets or CA/Cost Accountant certificates. OEMs must meet the same turnover criteria; in multi-bid scenarios, the OEM with the highest bid value must satisfy the turnover requirement.

Are installation and commissioning included in the bid scope for the furniture?

Yes, the bid scope explicitly includes Supply, Installation, Testing and Commissioning of the office furniture, ensuring complete deployment and operational readiness at the destination.