GEM

Indian Army Department Of Military Affairs Oil, Fuel & Air Filter Procurement 2025 Bhopal ISI/ISO Standards

Bid Publish Date

19-Nov-2025, 8:36 pm

Bid End Date

29-Nov-2025, 9:00 pm

Bid Opening Date

29-Nov-2025, 9:30 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue19-Nov-2025, 8:36 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1910

Category

Oil Filter 30 KVA

Bid Type

Two Packet Bid

Categories 87

AGITATORS FLUID MECHANICS EQUIPMENT PVC PIPE ELECTRICAL COMPRESSED AIR FILTERS PNEUMATIC MACHINERY ARCHERY BOW STRINGS BAG FILTER CHANGE OVER SWITCH PNEUMATIC CONING OIL LUBRICANT PRODUCT ROTARY CAM PUMPS GASKETS AND SEALS OILS SUPPLY COMPRESSOR VERTICAL COOLER AIR CYLINDERS CLINKER GRINDER AIR INFLATORS AIR COOLED ENGINE DESERT COOLER ELECTRICAL PRODUCTS HYDRAULIC PULLER WATER GENERATOR OIL PUMP TRANSPORTATION OF DIESEL VALVE MOBIL OIL PNEUMATIC TOOLS AIR BRAKE FILTER RETAINERS HEATING EQUIPMENTS HYDRAULIC TOOLS COMPRESSOR KITS SPRAYER LUBRICATING OILS AIR GENERATOR FUEL PUMP LI-ION BATTERY PUMP REPAIR KITS TURBINE PUMPS AGRICULTURAL PUMP FLUORESCENT LAMP RUBBER GASKET NON CONVENTIONAL FILTER ELBOW ALTERNATOR ROTARY VANE PUMPS FUEL FILTERS CABLE HYDRAULIC JACK AVIATION FUEL SYNCHRONOUS MOTORS LUBE OIL STARTER ULTRACENTRIFUGES MACHINE DEEPWELL PUMPS MICRO CONTROLLER SUBMERSIBLE PUMP VACUUM FILTERS IRRIGATION PUMPS GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES ENGINE OIL PANEL WATER COOLED ENGINE PUMPS COOLER BAG ENGINE HARVESTER POWER HYDRAULIC SEALING RING WATER PUMP FAN MACHINE OIL AIR COMPRESSOR LUBRICANT AIR EXHAUSTER HIGH TENSION PANEL ELECTRICAL BOARD PETROLEUM FUELS JACK

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad range of engine and vehicle spares and maintenance items, including oil, fuel, air filters, belts, radiators, pumps, electrical components, hoses, gasket sets, and related servicing capabilities. The purchase scope includes 98 BOQ items with numerous SKU-level parts such as oil filters, fuel filters, air filters, MCBs, batteries, and hydraulic components, intended for on-site maintenance and repairs at the 11 Engineer Regiment, Bhopal. The contract contemplates quantity variation up to 50% and an advance sample approval process to align with contract specifications. Key differentiators include OEM/regular supplier eligibility and long-standing government procurement experience.

Technical Specifications & Requirements

  • No formal technical specifications listed in the data; bidders should align with typical OEM-grade spares and service capabilities for 30 KVA–40 KVA capacity equipment, including filters, belts, hoses, starters, radiators, and pumps.
  • Experience criteria require 3 years of supplying similar category products to Central/State Govt bodies; provide contracts and annual turnover evidence.
  • Delivery address: 11 Engineer Regiment, Bhopal; bulk supply schedule aligned to purchase orders with option for 50% quantity variance.
  • Advance sample requirements: submit 3 samples within 5 days of contract award; approval or modification list within 7 days; risk of delivery schedule adjustment if approvals are delayed.
  • Invoices must be raised in the consignee’s name with their GSTIN.

Terms & Eligibility

  • EMD: Not specified in the tender data; bidders should confirm via bidding portal.
  • Experience: 3 years of regular supply to government bodies; submit contract copies showing year-on-year quantity.
  • Payment and delivery terms: Option to increase/decrease order quantity by up to 50%; delivery period adjustments if extended by sample approvals; advance sample process mandatory.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations if applicable; vendor code creation requirements.
  • Warranty/penalties: Not clearly defined in the data; ensure compliance with contract specifications and any future LDs per standard Govt terms.

Key Specifications

    • Product categories: oil filters, fuel filters, air filters, belts, radiators, pumps, electrical components, gaskets, hoses, lines, water separators, batteries, MCBs, panel wiring, and related service/maintenance items
    • Quantities: 98 BOQ items distributed across spares; exact quantities not disclosed
    • Standards: not specified in data; bidders should ensure OEM-grade compatibility and cross-reference with IS/ISO where applicable
    • Delivery: at 11 Engineer Regiment, Bhopal; contract allows ±50% quantity variation
    • Delivery timeline: tied to original delivery period with adjustments for extended sample approvals

Terms & Conditions

  • EMD: amount not specified in the tender data; bidders must verify submission requirements

  • Delivery: 50% quantity variation rights; delivery period adjustments if extension occurs

  • Advance samples: 3 samples required within 5 days; approval or modification within 7 days

Important Clauses

Payment Terms

Invoices must be raised in the consignee’s name with GSTIN of the consignee; advance sample approval may impact payment timelines

Delivery Schedule

Delivery aligned to last date of original delivery order; option-driven extension calculations: (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders should anticipate standard Govt LDs for delayed supplies and non-conformance

Bidder Eligibility

  • 3 years of regular manufacturing/supplying similar category products to Central/State Govt or PSU

  • Demonstrable contracts with government entities for the same/similar items

  • Genuine OEM authorization if bidding on non-OEM products

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Bill of Quantities (BOQ) 98 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter 30 KVA As per tech specification 12 nos elevener14 60
2 Air Filter 30 KVA As per tech specification 12 nos elevener14 60
3 Fuel Filter 30 KVA As per tech specification 12 nos elevener14 60
4 Fan belt 1145 As per tech specification 8 nos elevener14 60
5 Fan belt 1265 As per tech specification 10 nos elevener14 60
6 Fan belt 1180 As per tech specification 8 nos elevener14 60
7 Fan belt 1280 As per tech spec 10 nos elevener14 60
8 Fuel Filter 40 KVA As per tech spec 8 nos elevener14 60
9 Oil filter 40 KVA As per tech spec 6 nos elevener14 60
10 Air filter 40 KVA As per tech spec 6 nos elevener14 60
11 Self starter As per tech spec 2 nos elevener14 60
12 Heasd Gasket set As per tech spec 5 nos elevener14 60
13 Radiator hose As per tech spec 4 nos elevener14 60
14 Fuel return pipe As per tech spec 6 nos elevener14 60
15 Fuel line 17 x 19 x 54 inch As per tech spec 8 nos elevener14 60
16 Fuel line 17 x 19 x 42 inch As per tech spec 10 nos elevener14 60
17 Fuel line 19 x 19 x 54 inch As per tech spec 5 nos elevener14 60
18 Fuel line19 x 19 x 24 inch As per tech spec 8 nos elevener14 60
19 Fuel line 19 x 19 x 18 inch As per tech spec 6 nos elevener14 60
20 Fuel line 14 x 14 union As per tech spec 10 nos elevener14 60
21 Fuel line Th type As per tech spec 6 nos elevener14 60
22 Distil water As per tech spec 450 ltr elevener14 60
23 MCB 63 AMP 4 pole As per tech spec 3 nos elevener14 60
24 Bty lead As per tech spec 10 set elevener14 60
25 Belt for alternator As per tech spec 4 nos elevener14 60
26 Air filter 20 KVA As per tech spec 4 nos elevener14 60
27 Fuel filter 20KVA As per tech spec 4 nos elevener14 60
28 Oil filter 20 KVA As per tech spec 4 nos elevener14 60
29 Pump assy As per tech spec 1 nos elevener14 60
30 Fuel Filter 62 point 5 KVA As per tech spec 5 nos elevener14 60
31 D Valve No 578 As per tech spec 4 nos elevener14 60
32 Nozzel 1579 As per tech spec 4 nos elevener14 60
33 Air Filter 62 point 5 KV A As per tech spec 5 nos elevener14 60
34 Oil Filter 62 point 5 KVA As per tech spec 5 nos elevener14 60
35 Return Valve fuel Pipe As per tech spec 5 nos elevener14 60
36 Electrical Switch on and off As per tech spec 4 nos elevener14 60
37 AVR Pad As per tech spec 3 nos elevener14 60
38 Water separator pump As per tech spec 10 nos elevener14 60
39 Bty Exide 130 AH As per tech spec 1 nos elevener14 60
40 Belt for alternator As per tech spec 2 nos elevener14 60
41 Alternator assy As per tech spec 4 nos elevener14 60
42 Overflow pipe As per tech spec 4 nos elevener14 60
43 Repair of exhaust fan As per tech spec 5 nos elevener14 60
44 Bty 12V 180 AH As per tech spec 1 nos elevener14 60
45 Change over switch 63 AMP As per tech spec 2 nos elevener14 60
46 Repair and Maint of 4 point 8 HP Honda pump As per tech spec 73 nos elevener14 60
47 Repair and Maint of Mono block Pump 15 HP As per tech spec 4 nos elevener14 60
48 Repair and Maint of Submersible pump As per tech spec 4 nos elevener14 60
49 High Pressure Water Pump repairing work As per tech spec 1 nos elevener14 60
50 Complete fitting work As per tech spec 2 nos elevener14 60
51 Memberane cleaning As per tech spec 1 nos elevener14 60
52 Memberane As per tech spec 2 nos elevener14 60
53 MCB 4 Pole As per tech spec 1 nos elevener14 60
54 PVC pipe work 9 inch As per tech spec 90 mtr elevener14 60
55 PVC Pipe work 4 inch As per tech spec 40 mtr elevener14 60
56 Micro filter 2 x20 inch As per tech spec 8 nos elevener14 60
57 Silice sand As per tech spec 40 kg elevener14 60
58 Multigrade carbon As per tech spec 40 kg elevener14 60
59 Bag filter As per tech spec 2 nos elevener14 60
60 Panel Board wiring work As per tech spec 1 nos elevener14 60
61 Misc Items and Service Installation work As per tech spec 2 nos elevener14 60
62 HLP 68 Hyd Oil As per tech spec 300 ltr elevener14 60
63 Repair of Mud engine rotation motor As per tech spec 2 nos elevener14 60
64 Repair of water pump As per tech spec 1 nos elevener14 60
65 Hyd pipe 1 Mtr As per tech spec 2 nos elevener14 60
66 Oil Filter As per tech spec 3 nos elevener14 60
67 Fuel Filter As per tech spec 3 nos elevener14 60
68 Hyd pipe Elbow As per tech spec 2 nos elevener14 60
69 Compressor Oil air loop As per tech spec 150 ltr elevener14 60
70 Oil filter Pipe As per tech spec 4 nos elevener14 60
71 Separator filter As per tech spec 2 nos elevener14 60
72 Compressor Filter Inner Outer As per tech spec 2 nos elevener14 60
73 Compressor Engine Filter inner outer As per tech spec 2 nos elevener14 60
74 Engine Oil As per tech spec 150 ltr elevener14 60
75 Diesel Filter As per tech spec 2 nos elevener14 60
76 Automatic Rack Control Cylinder Kit As per tech spec 1 nos elevener14 60
77 Compressor Air end Brg As per tech spec 1 nos elevener14 60
78 RPM Cable As per tech spec 1 nos elevener14 60
79 Preasure plate As per tech spec 4 nos elevener14 60
80 Air Filter element Compressor inner As per tech spec 1 nos elevener14 60
81 Air Filter Element Compressor Outer As per tech spec 1 nos elevener14 60
82 Water Pump Clamp As per tech spec 1 nos elevener14 60
83 8 inch Inner Rubber As per tech spec 2 nos elevener14 60
84 Pre Cleaner As per tech spec 2 nos elevener14 60
85 Compressor Oil Lithium As per tech spec 100 ltr elevener14 60
86 Engine Oil filter As per tech spec 1 nos elevener14 60
87 Fuel Filter As per tech spec 1 nos elevener14 60
88 Hyd Fan Oil Power As per tech spec 110 ltr elevener14 60
89 Servicing Overhauling of Air Compressor Machine As per tech spec 2 nos elevener14 60
90 Presure plate As per tech spec 4 nos elevener14 60
91 FIP Repair Injector As per tech spec 4 nos elevener14 60
92 Oil filter As per tech spec 4 nos elevener14 60
93 Fuel Filter As per tech spec 8 nos elevener14 60
94 Air Filterelement Inner Outer As per tech spec 4 nos elevener14 60
95 Rod spring tension As per tech spec 4 nos elevener14 60
96 Hydraulic Jack Oil Seal As per tech spec 4 nos elevener14 60
97 Bty 12V 130 AH As per tech spec 4 nos elevener14 60
98 Hydralic Pipe As per tech spec 4 nos elevener14 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Experience certificates showing 3 years of supply to Govt/PSU

6

Contracts/Curchase orders of similar items

7

OEM authorization (if bidding for non-OEM)

8

Technical bid documents and any compliance certificates

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Indian Army maintenance spares tender in Bhopal 2025

Bidders should submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations as required. Demonstrate 3 years of govt/PSU supply experience with contract copies. Ensure advance sample submissions (3 samples in 5 days) and comply with 50% quantity variation terms for orders.

What documents are required for government spares tender in Bhopal

Prepare PAN, GSTIN, cancelled cheque, EFT mandate, experience certificates showing govt/PSU supply for 3 years, contract copies, OEM authorization if needed, and technical bid documents. Ensure GSTIN is that of consignee on all invoices per contract terms.

What are the delivery terms for Army spares tender in Bhopal

Delivery at 11 Engineer Regiment, Bhopal with option to increase/decrease quantity up to 50% of bid quantity. Delivery period adjusts proportionally; additional time formula is (additional quantity/original quantity) × original delivery period, minimum 30 days.

How to meet experience criteria for govt spares procurement 2025

Provide evidence of regularly supplying similar category products to govt bodies for at least 3 years. Include copies of relevant contracts showing quantities supplied each year and primary product value if tender bundles multiple SKUs.

What is advance sample approval in Army tender 2025

Submit 3 advance samples within 5 days of award. Buyer will approve or request modifications within 7 days. Delays may push the delivery schedule; ensure all samples match contract specifications to avoid rework.

What are the key standards for army spare parts tender

Data lists no explicit standards; bidders should align with OEM-grade spares and cross-check with IS/ISO where applicable. Ensure compatibility with 30–40 KVA equipment and verify material specifications with contract terms.

When is the quotation submission deadline for Army spares

The tender data does not provide a concrete deadline in this extract; bidders must monitor the tender portal for the final submission date and ensure all listed documents and samples are ready before the cut-off.