GEM

Police Department Tripura Field Search Light Tender 2025 ISO 9001 BIS Certified Equipment Supply

Bid Publish Date

08-Dec-2025, 6:53 pm

Bid End Date

19-Dec-2025, 11:00 am

Progress

Issue08-Dec-2025, 6:53 pm
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Categories 2

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Tender Overview

The procurement opportunity is a field search light supply for the Police Department, Tripura. The bid involves ISO 9001 certified suppliers and BIS-type test certificates, with a potential quantity flex of up to 25% during contract execution. The contract requires OEM warranty support and a service center presence in Tripura, with a one-year warranty and post-sale service obligations. This opportunity targets manufacturers or authorized distributors of robust field search lights, capable of installation, commissioning, and maintenance within consignee locations. The clause on option quantities and delivery timeframes introduces a variable timeline, necessitating clear production planning and contingency scheduling. The emphasis on certification and service infrastructure differentiates compliant bidders.

Technical Specifications & Requirements

  • Product category: Field search lights for police applications
  • Standards/certifications: ISO 9001 certified supplier; BIS licenses; type test certificates; other product-specific approvals
  • Warranty: 1 year from final acceptance or after installation/completion and testing
  • Service & support: Functional Service Centre in every consignee state or establish within 30 days of award; escalation matrix required
  • OEM/brand: OEM warranty certificates to be submitted at delivery
  • Delivery/installation: Delivery timelines governed by option clause; minimum 30 days for additional delivery time; delivery schedules linked to last date of delivery order
  • Documentation: Upload all certificates with bid; maintain installation, commissioning and maintenance capabilities
  • Award conditions: Bid must include well-established after-sales service network and on-site/travel support as applicable

Terms, Conditions & Eligibility

  • EMD/guarantee: Not explicitly stated in data; ensure deposit or performance guarantee per contract terms
  • Payment terms: Not detailed; expect standard government practice post-delivery
  • Delivery: Delivery period begins from last date of original order; option up to 25% quantity during currency
  • Warranty/penalties: 1 year warranty; ensure capability to rectify breakdowns during guarantee period
  • Documents: GST registration, PAN, ISO certificates, BIS licenses, OEM authorizations, service center details
  • Eligibility: ISO 9001 certification, BIS/type test certificates; established service centers in-state or ability to setup within 30 days; escalation matrix
  • Clauses: Option clause and delivery time calculation formula provided; bidders must comply

Key Specifications

  • Product/service: Field search lights for police deployment

  • Standards: ISO 9001 certified supplier; BIS licence; type test certificates

  • Warranty: 1 year from final acceptance or post-installation testing

  • Service: Functional Service Centre in each consignee's state; establish within 30 days if absent

  • Delivery: Option quantity up to 25% during contract; delivery period linked to last order date

  • Documentation: Certificates uploaded with bid, OEM authorizations, service center details

Terms & Conditions

  • EMD/guarantee requirements must be clarified during bidding

  • Delivery timeframe governed by option clause with a minimum 30-day extension rule

  • Mandatory ISO 9001 and BIS/type test certificates for eligibility

Important Clauses

Payment Terms

Payment terms are not explicitly defined; bidders should anticipate standard government terms post-delivery and acceptance, with adherence to contractual milestones.

Delivery Schedule

Delivery begins from the last date of the original delivery order; quantity may be increased up to 25% during contract; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalties are not detailed; ensure compliance with delivery timelines and warranty service commitments to avoid potential LDs.

Bidder Eligibility

  • Must hold ISO 9001 certification and provide BIS license/type test certificates

  • Must have or establish a Functional Service Centre in the state of each consignee location within 30 days of award

  • OEM authorisation or dealer certificate for the field search lights and post-sales service capability

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

ISO 9001 Certification

4

BIS License and Type Test Certificates

5

OEM Authorization/Dealership Certificate

6

Evidence of Functional Service Centre in Tripura or state-wise facility plan

7

Escalation Matrix for Service Support

8

Company Financial Statements (latest FY)

9

Past performance certificates for similar field lighting procurement

Frequently Asked Questions

How to bid for field search light tender in Tripura police 2025

Bidders must possess ISO 9001 certification and BIS licenses, upload type test certificates, OEM authorisation, and demonstrate a functional service centre in Tripura or provide a plan to establish one within 30 days of award. Include warranty details and escalation matrix; ensure delivery within the option-clause framework with up to 25% quantity flexibility.

What documents are required for Tripura field lights tender submission

Submit GST registration, PAN, ISO 9001, BIS licenses, type-test certificates, OEM authorization, service-centre evidence, and financial statements. Include escalation matrix and installation/maintenance capability documents. Ensure all certificates are uploaded with bid and aligned to the product specifications and contractual obligations.

What are the technical standards for field search lights in Tripura bidding

Bidders must provide ISO 9001 certified quality management, BIS license with type-test certificates, and any additional product-spec certificates as prescribed. The OEM warranty must be submitted at delivery, and service centers must be functional in the consignee state. Compliance with these standards is mandatory for eligibility.

When is delivery expected under the Tripura field lights contract

Delivery starts from the last date of the original delivery order, with potential quantity increases up to 25%. If extended, additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; contract may allow up to the original delivery period for extension.

What is the warranty requirement for field lights procurement in Tripura

A 1-year warranty from final acceptance or after installation and testing, with OEM warranty certificates provided at delivery. The seller must rectify any breakdowns during the guarantee period and support post-installation service across Tripura through established service centers.

What are the eligibility criteria for service centres in Tripura light tender

Bidders must have a functional service centre in the state or commit to establishing one within 30 days of contract award. Evidence of the service centre and escalation contact numbers must be uploaded; service support must cover installation, commissioning, troubleshooting, and maintenance.

What certifications are mandatory for the Tripura field lights tender

Mandatory certifications include ISO 9001, BIS licence, and type test certificates. OEM authorizations and documented after-sales service capabilities are required. Non-compliance with any certificate submission will render the bid ineligible; ensure all certificates accompany the bid submission.

How does the 25% quantity option affect pricing in Tripura tender

The purchaser may increase or decrease the order quantity by up to 25% at contract award and during currency at contracted rates. bidders should price accordingly for bulk fluctuations and plan production capacity to meet the extended delivery window if the option is exercised.

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