GEM

Hindustan Petroleum Corporation Ltd Revolving Chair V5 Q2 Tender 2025 - HPCL procurement

Posted

31 Oct 2025, 04:04 pm

Deadline

10 Nov 2025, 03:00 pm

EMD

₹23,000

Location

MUMBAI , MAHARASHTRA

Progress

Issue31 Oct 2025, 04:04 pm
AwardPending
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Quantity

60

Category

Revolving Chair (V5)

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Ltd seeks procurement of Revolving Chair V5 (Q2) under the PAC category. The tender notes an EMD of ₹23,000 and specifies an option clause allowing ±25% quantity changes at contract rates. GST applicability is bidder-driven, with reimbursement as actuals or the lower applicable rate. The BOQ shows 0 items, indicating a possible standard furniture lot rather than a line-item list. The delivery period rules reference the original delivery date, with additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. This creates a clear pathway for flexible, scalable fulfillment by successful bidders. The absence of explicit start/end dates and BOQ items emphasizes the need for bidders to verify scope with HPCL procurement before submission.

Technical Specifications & Requirements

  • Product: Revolving Chair V5 (Q2) under the PAC category, potentially multiple units depending on order progression.
  • EMD: ₹23,000 (bid security amount).
  • BOQ: 0 items listed, implying a generic furniture procurement approach or a standard chassis for chairs.
  • Delivery terms: Commensurate with the last date of original delivery order; extended delivery time formula applies with a minimum of 30 days.
  • GST: Bidder to determine tax applicability; reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST percentage.
  • Specifications reliance: No technical specs published; bidders should seek clarification from procurement to confirm chair dimensions, upholstery, base material, and load ratings.
  • Compliance: Vendors must accept option clause and ensure readiness for potential quantity fluctuations during contract.

Terms, Conditions & Eligibility

  • EMD: ₹23,000.
  • GST guidance: Bidders must confirm GST applicability; reimbursement governed by actuals or prevailing rates.
  • Option clause: Up to ±25% quantity adjustment during contract and extension of delivery period as specified.
  • Delivery timeline: Calculated from original delivery order date; minimum additional time 30 days.
  • Delivery terms: Per original contract rates for added quantities; extended as per clause.
  • Documentation expectations: Compliance with standard procurement processes; clarify scope due to absence of BOQ items.
  • ATC references: Buyer-uploaded ATC document exists; bidders should review for any supplementary conditions.

Key Specifications

  • Product/service: Revolving Chair V5 (Q2) for PAC category

  • EMD: ₹23,000 as bid security

  • BOQ: 0 items listed; indicates non-itemized furniture lot

  • Delivery: starts from last date of original delivery order; extended time formula with minimum 30 days

  • GST: bidder to assess applicability; reimbursement as actuals or lower rate

  • Standards/requirements: No explicit technical standards provided in tender text

Terms & Conditions

  • Option Clause allows ±25% quantity variation at contracted rates

  • Delivery period extends based on quantity changes with minimum 30 days

  • GST considerations to be determined by bidder; reimbursement per actuals or applicable rate

Important Clauses

Payment Terms

GST applicability to be determined by bidder; reimbursement as actuals or per applicable rate, within quoted GST percentage

Delivery Schedule

Delivery begins from the last date of the original delivery order; additional time calculated by (increased quantity ÷ original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in available terms; bidders should seek clarification during bid clarification process

Bidder Eligibility

  • Must comply with option clause allowing +/-25% quantity variation

  • Must address GST applicability per bidder's tax position

  • Must verify delivery schedule calculations and minimum extension time

  • Must submit bid security of ₹23,000 (EMD) as required

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

OEM Authorization Certificate

4

Additional Doc 1 (Requested in ATC)

5

Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for HPCL revolving chair tender 2025 in India

Bidders should prepare EMD of ₹23,000, review the option clause allowing ±25% quantity changes, and confirm GST applicability. Since BOQ items are not listed, contact HPCL procurement for scope confirmation, and ensure delivery terms align with the original order date, with minimum 30 days extension if needed.

What documents are required for HPCL furniture tender submission

Submit valid GST registration, PAN, company profile, financial statements, experience certificates, and bid security ₹23,000. Include any OEM authorizations if chairs require specific brands, and ensuring technical bid documents align with the ATC terms uploaded by HPCL.

What are the technical specifications for Revolving Chair V5 Q2

No explicit technical specs are provided; bidders should seek clarification from HPCL. Prepare chair variants meeting standard ergonomic expectations, robust base, gas lift, 5-star base, and upholstery suitable for office use, ready for ISI/ISO-related certifications if requested later.

When is the delivery deadline for HPCL chair procurement

Delivery timing depends on the original delivery order date. If quantities increase, extend delivery as per formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Ensure readiness to scale production accordingly.

What are GST implications for HPCL chair tender

Bidders must determine GST applicability; HPCL will reimburse GST at actuals or the lower applicable rate, within the quoted GST percentage. Include GST details in the financial bid and ensure compliance with local tax regulations.

What is the scope of the option clause in the HPCL tender

The purchaser can increase or decrease the quantity by up to 25% at contract time and during the currency of the contract at contracted rates. Additional time is calculated using the delivery period formula; minimum 30 days applies for extended delivery.

Are there any BOQ items listed for HPCL chair tender

BOQ shows zero items, indicating a non-itemized furniture procurement or a standard hardware set. Bidders should obtain scope clarification from HPCL procurement to confirm unit counts, variants, and possible configuration requirements before bid submission.

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