GEM

Punjab Technical Education And Industrial Training Department High End Desktop Computer & Monitors Tender 2025

Bid Publish Date

24-Nov-2025, 1:09 pm

Bid End Date

06-Dec-2025, 1:00 pm

EMD

₹40,000

Location

SANGRUR , PUNJAB

Progress

Issue24-Nov-2025, 1:09 pm
AwardPending
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Quantity

18

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Punjab Technical Education And Industrial Training Department invites bids for High End Desktop Computer, High End Laptop notebooks, and Computer Printers (Q2) within the broader category of IT hardware procurement. The bid includes an EMD of ₹40,000 and questions the market for complete, OEM-supported configurations. The purchase is intended to equip technical institutes in Punjab with uniform, spec-compliant machines, featuring standard OS and essential peripherals. A key differentiator is the inclusion of an option clause allowing quantity variation up to 25%, with extended delivery timelines calculated from original delivery periods. Unique terms emphasize OEM warranty alignment and delivery scheduling tied to contract adherence. This tender is positioned as a comprehensive IT hardware procurement in Punjab aimed at standardizing equipment across institutes.

Technical Specifications & Requirements

  • Category coverage: Processor, Motherboard, Graphics, Operating System, RAM, Storage, Bays, Cabinet, Ports, Monitor, Input Devices, Warranty, Display, and related categories.
  • Processor: Base and Higher Processor Numbers defined; stores description included.
  • Motherboard: PCIe x1 and PCIe x16 expansion slots, M.2 SSD slot, Trusted Platform Module.
  • Graphics & OS: Dedicated graphics type required; Factory pre-loaded OS specified.
  • RAM & Storage: RAM type, capacity (GB), expandable memory, DIMM slots populated/available; primary/secondary storage capacities; optical drive and bays noted.
  • Monitor & Peripherals: Monitor panel type, screen size in cm, max resolution, webcam with mic, integrated speaker; USB Type A/C counts; HDMI/DP ports; keyboard and mouse specs.
  • Cabinet & Ports: Internal bays (2.5” and 3.5”), optical drive bays; USB ports (v2.0, v3.2 Gen1), serial, HDMI, DP, monitor connectivity.
  • Warranty & Compliance: On-site OEM warranty; security features on motherboard; OS and RAM specifications aligned to OEM standards; monitor with integrated webcam and mic; speaker presence.
  • Delivery Scope: Delivery timeline tied to original/extended delivery periods; quantity option clause applying up to 25%.
  • Compliance: All items to meet OEM standards and be compatible as a bundle with peripherals and monitors where specified.

Terms, Conditions & Eligibility

  • EMD: ₹40,000.
  • Quantity Variation: Purchaser may increase/decrease up to 25% of bid quantity; extension possible with proportional timing calculation.
  • Delivery Terms: Delivery period begins after the last date of original delivery order; extended durations follow the option clause with minimum 30 days if original is ≥30 days.
  • Payment Terms: Terms not detailed; bidders should reference OEM warranty and delivery milestones as basis for payment milestones.
  • Documentation: Submit GST, PAN, OEM authorizations, experience certificates, financial statements, and EMD receipt per T&Cs; ensure technical bid demonstrates OEM compliance to pre-loaded OS and hardware specs.
  • Warranty & Penalties: On-site OEM warranty terms to be honored; penalties or LD clauses to be as per contract terms; option clause governs quantity-based penalties and delivery penalties.
  • Eligibility: Bidders must demonstrate capability to supply cross-function IT hardware bundles with required standards and warranty alignment.

Key Specifications

  • Processor: Base and Higher Processor Numbers specified; stores description present

  • Motherboard: PCIe x1 and PCIe x16 expansion; M.2 SSD slot; TPM

  • Graphics: Dedicated graphics type required

  • Operating System: Factory pre-loaded OS

  • RAM: DDR4/DDR5 type; specified capacity; expandable up to defined limit; total DIMM slots and populated slots listed

  • Storage: Primary and Secondary storage capacities; optical drive availability

  • Bays: Internal bays for 2.5" and 3.5" drives

  • Cabinet: Form factor and optical drive bays; monitor integration requirements

  • Ports: USB (Type A v2.0 and v3.2 Gen1), USB Type C, Serial, HDMI, DP

  • Monitor: Panel type, screen size in cm, max resolution, webcam with mic, built-in speakers

  • Input Devices: Mouse connectivity, keyboard type

  • Warranty: On-site OEM warranty (terms per OEM)

  • Display: Minimum display resolution and webcam resolution requirements

Terms & Conditions

  • EMD of ₹40,000 required with bid submission

  • Quantity variation up to 25% during contract; delivery extensions defined

  • OEM warranty to be honored; pre-loaded OS and hardware specs must be met

Important Clauses

Payment Terms

Payment terms linked to delivery milestones; exact percentages not specified in data; ensure OEM warranty compliance and delivery milestones align with payments

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows extended duration with proportional calculation; minimum 30 days when extended

Penalties/Liquidated Damages

Penalties to be as per contract terms; LDs expected for delays or non-compliance with OEM warranty and delivery timelines

Bidder Eligibility

  • Demonstrate capability to supply high end IT hardware bundles with OEM support

  • Provide OEM authorizations and warranty terms

  • Compliance with pre-loaded OS and specified hardware standards

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GEM

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number NA for Higher Processor Or higher
PROCESSOR Higher Processor Number Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2, 3 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
GRAPHICS Graphics Type Integrated
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) Type of RAM DDR5 Or higher
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
MEMORY (RAM) Memory Expandable up to (in GB) 64, 128 Or higher
MEMORY (RAM) Total Numbers of DIMM Slots Available 2, 4 Or higher
MEMORY (RAM) Number of DIMM Slots populated with Memory Card 1
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0 Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 2 Point 5 Inch 0, 1, 2 Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 3 Point 5 inch 2 Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 1 Or higher
CABINET Optical Drive No Optical Drive
CABINET Audio Interface Type Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-In, Audio-Out
PORTS Number of USB Type A Ports (Version 2 Point 0) 2, 3, 4 Or higher
PORTS Number of USB Type A Ports (Version 3 point 2 Gen 1) 6 Or higher
PORTS Number of USB ports Type C 1 Or higher
PORTS Number of Serial Ports 0, 1, 2 Or higher
PORTS Number of HDMI Ports 1, 2 Or higher
PORTS Number of DP Ports 1, 2 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Vertical Alignment (VA)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA
Monitor Integrated Webcam with Mic No
Monitor Speaker No
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar IT hardware supply

4

Financial Statements / Turnover evidence

5

EMD submission receipt of ₹40,000

6

Technical Bid detailing OEM authorization and compliance with OS and hardware specs

7

OEM Authorization Letter (if bidding as an authorized reseller)

8

Product technical datasheets and warranty terms from OEM

9

Any standard compliance certificates referenced in terms

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Punjab IT hardware tender with OEM warranty?

Bidders must submit GST, PAN, EMD ₹40,000, and OEM authorization along with technical and financial bids. Ensure OS is factory pre-loaded, RAM/CPU specs meet listed criteria, and warranty terms align with OEM. Include datasheets and compliance certificates; delivery terms follow 25% variation rule.

What documents are required for Punjab TEIT hardware procurement?

Submit GST certificate, PAN, experience certificates for similar IT hardware, financial statements, EMD receipt of ₹40,000, OEM authorization, and technical bid detailing OS, RAM, storage, and warranty terms. Include product datasheets and warranty terms from OEM.

What are the key technical specifications for the desktop tender in Punjab?

Specifications cover processor, motherboard with PCIe x1/x16, M.2 SSD slot, TPM, graphics type, factory OS, RAM type and capacity with expandable options, primary/secondary storage capacities, drive bays, monitor panel type and resolution, webcam with mic, USB/HDMI/DP ports, and on-site OEM warranty terms.

When is the delivery window for the Punjab IT hardware bid?

Delivery starts after the original delivery order; if the option clause is exercised, extended delivery time applies. Minimum extension is 30 days when original period is ≥30 days, with calculated duration as (increased quantity/original quantity) × original period.

What are the EMD requirements for this procurement in Punjab?

The bidder must submit an EMD of ₹40,000 along with the bid. Ensure payment method is as prescribed in the tender terms and attach the EMD receipt in the bid submission package.

What does the OEM warranty entail for the Punjab IT devices?

Warranty is on-site and provided by the original equipment manufacturer; terms to be included in the OEM warranty certification. Ensure devices, OS, RAM, and monitor are covered under the stated OEM warranty and provide warranty period details with the bid.

How to demonstrate compliance with pre-loaded operating system requirements?

Provide data sheets confirming factory pre-loaded OS on all desktops and laptops; specify OS version and licensing terms; verify that the OS is ready for institutional deployment and aligns with the tender’s stated requirements.

What is the scope of quantity variation in this Punjab tender?

The purchaser may adjust bid quantity by up to 25% at contract placement and during the currency of the contract. Delivery timing scales with the adjusted quantity, with a minimum 30-day extension rule when original periods exceed 30 days.