GEM

Indian Army Brake & Machinery Parts Tender Darjeeling West Bengal 2025 ISO 9001 Bid Opportunity

Bid Publish Date

09-Dec-2025, 5:37 pm

Bid End Date

19-Dec-2025, 6:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue09-Dec-2025, 5:37 pm
AwardPending
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Quantity

17

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Mandatory functional Service Centre in each consignee state or establish within 30 days
  • • Option clause enables 25% quantity increase/decrease at contracted rates
  • • Delivery period adjustments based on (Increased quantity / Original quantity) × Original delivery period; minimum 30 days
  • • 10 items in BoQ; no exact quantities disclosed
  • • Bid documents must upload all required certificates; rejection possible for omissions

Categories 16

BRAKE DRUM ACCELERATOR CABLE BRAKE WATER COOLED ENGINE BRAKE ASSEMBLY DESERT COOLER VALVE SPROCKET WATER PUMP OTHER COIL BREAK GEAR ELECTROMAGNET BEAM IRRADIATION ELECTRICAL COIL CABLE BARREL

Tender Overview

The Indian Army (Department of Military Affairs) in Darjeeling, West Bengal, invites bids for multiple automotive and mechanical components, including brake drum sprocket, accelerator cables, clutch cables, wheel bearings, armature assemblies, field coil assemblies, water pump assemblies, cylinder clutch master, delivery valve, and fuel hoses. The BoQ lists 10 items across a broad vehicle-support category, with no specified quantities or total estimated value publicly disclosed. A key differentiator is the mandatory ISO 9001 certification for bidders or their OEMs and the requirement to establish a functional service centre in the state of each consignee if not already present. An option clause permits quantity variations up to 25% during and after contract award, with delivery timelines linked to the original delivery period. This tender emphasizes post-award service readiness and quality compliance.

Keywords: tender in Darjeeling, SBI procurement parallels, Indian Army security equipment supply, 2025 government tender, ISO 9001 required, service centre requirement, option clause 25% variance, delivery period calculation, automotive spares bid, brake & clutch components bid.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or OEM.
  • Delivery & Options: Quantity may be increased up to 25% during or after contract at contracted rates; delivery period adjustments follow a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Service & Support: Functional Service Centre in each consignee state for carry-in warranty; if absent, must establish within 30 days of award; payment release contingent on documentary evidence of service capability.
  • BoQ Context: 10 items listed in the BOQ; no item-specific data provided in the excerpt.
  • Conditions: Compliance with buyer-added terms; non-upload of required certificates/documentation may lead to rejection.

Terms, Conditions & Eligibility

  • ISO 9001 certification for bidder or OEM.
  • Service Centre must exist in the state of each consignee; if not, establish within 30 days of award; payment after submission of evidence.
  • Option Clause allows up to 25% quantity variation during/after contract at same rates.
  • Documentation: Upload all required certificates and documents as per bid document, ATC, and corrigendum.
  • Delivery: Delivery period following original terms; extension mechanics defined by option clause.
  • Residual: Not specified for EMD or exact bid submission deadlines in this excerpt.

Key Specifications

  • Product/service names: brake drum sprocket, accelerator cable, clutch cable assy, bearing front wheel, armature assy, field coil assy, water pump assy, cylinder clutch master, delivery valve, hose fuel

  • Quantities: not disclosed in excerpt; BoQ includes 10 items

  • EMD/Estimated value: not disclosed in excerpt

  • Experience: bidder to have ISO 9001 and service capability in state of each consignee

  • Quality: ISO 9001 certified; service centers with carry-in warranty requirement

Terms & Conditions

  • ISO 9001 certification required for bidder or OEM

  • Service centres must exist in each consignee state or be established within 30 days

  • Quantity may vary up to 25% with corresponding delivery time adjustments

  • Delivery timelines calculated with minimum 30 days extension rule

  • Submit all specified documents; missing certificates may cause rejection

Important Clauses

Payment Terms

Payment release contingent on submission of documentary evidence of having a Functional Service Centre; no explicit upfront milestone in excerpt

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time computed by formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in excerpt; general tender terms imply standard LDs per contract terms

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must demonstrate capability to establish or already possess a Service Centre in each consignee state

  • Must comply with 25% quantity option clause and delivery time calculations

Past Similar Tenders (Historical Results)

5 found

ARMATURE ASSY,FRONT WHEEL BRG,CABLE SPEEDOMETER,ENGINE MOUNTING PAD,CHAIN SPROCKET SET,SPARK PLUG,O

Indian Army

BHOPAL, MADHYA PRADESH

Posted: 12 May 2025
Closed: 2 June 2025
GEM

Clutch master cyl,Field coil assy,Wheel cyl assy,Air pressure pipe,Front brake cable

Indian Army

JALPAIGURI, WEST BENGAL

Posted: 8 January 2025
Closed: 29 January 2025
GEM

Indian Army Brake Shoe Front, Cable Assy Clutch & Related Automotive Spare Parts Tender Jalandhar Punjab 2025

Indian Army

JALANDHAR, PUNJAB

Posted: 28 October 2025
Closed: 7 November 2025
GEM

Chain Sprocket,Accelerator Cable,Brake Pad Assy,Air Filter Assy,Door Lock Assy,Alternator Bearing,B

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 2 April 2025
Closed: 24 May 2025
GEM

Rear Brake pad,Drop link rod front assy,Power Steering hose pipe,Fuel feed pump assy,Clutch plate,M

Indian Army

DODA, JAMMU & KASHMIR

Posted: 8 January 2025
Closed: 30 January 2025
GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Brake Drum Sprocket Royal Enfield 1 nos wkspoffr272 20
2 Accelerator cable Royal Enfield 1 nos wkspoffr272 20
3 Clutch Cable Assy Royal Enfield 1 nos wkspoffr272 20
4 Brg Front Wheel Swaraj Mazda Amb 2 nos wkspoffr272 20
5 Armature Assy Swaraj Mazda Amb 2 nos wkspoffr272 20
6 Field Coil Assy Swaraj Mazda Amb 2 nos wkspoffr272 20
7 Water pump Assy Swaraj Mazda Amb 2 nos wkspoffr272 20
8 Cyl Clutch master Swaraj Mazda Amb 2 nos wkspoffr272 20
9 Delivery valve Swaraj Mazda Amb 2 nos wkspoffr272 20
10 Hose Fuel Swaraj Mazda Amb 2 nos wkspoffr272 20

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Required Documents

1

GST registration certificate

2

PAN card

3

Certificate of ISO 9001 (bidder or OEM)

4

Experience certificates demonstrating capability in automotive spares

5

Financial statements or turnover proof

6

EMD/Security deposit (amount not disclosed in excerpt; provide as per bid doc)

7

Technical bid documents and OEM authorizations (if applicable)

8

Documentary evidence of functional Service Centre (or plan and timeline to establish within 30 days)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army brake parts tender in Darjeeling 2025?

Bidders must submit ISO 9001 certification, provide OEM/authorizations, supply details for 10 listed items, and establish a Functional Service Centre in each consignee state or prove readiness within 30 days of award. Include all required certificates per ATC and corrigendum; ensure delivery terms align with the 25% option clause.

What documents are required for this Darjeeling procurement by Indian Army?

Required documents include GST registration, PAN card, ISO 9001 certificate, experience certificates, financial statements, EMD/Security deposit as specified in the bid, technical bid documents, and OEM authorizations. Also provide evidence of a service centre or a plan to establish one within 30 days post-award.

What are the delivery time rules with the option clause for this tender?

Delivery timelines may extend by up to 25% of the original quantity at contracted rates. The extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; original delivery timeline applies unless option is exercised.

Which certifications are mandatory for bidders in this Indian Army procurement?

Bidders must hold ISO 9001 certification for themselves or their OEM. The bid also requires uploading all requested certificates as per the bid document, ATC, and corrigendum; non-compliant submissions may lead to rejection.

What is required for service support in consignee states for this tender?

A functional Service Centre must exist in the state of each consignee; if not present at bidding, the bidder/OEM must establish one within 30 days of contract award. Payment is released after documentary evidence of the service centre is submitted.

How many items are listed in the BoQ for this procurement in Darjeeling?

The BoQ lists 10 items across brake and engine accessories, including brake drum sprocket, accelerator cables, clutch cables, wheel bearings, armature assemblies, field coil assemblies, water pump assemblies, cylinder clutch master, delivery valve, and fuel hoses; exact item quantities are not disclosed in the excerpt.

What is the scope of the 25% quantity variation in this tender?

The purchaser may increase or decrease the quantity up to 25% during contract, at the contracted rates; delivery period adjusts according to the specified formula, ensuring supply continuity without price changes.

What is the relevance of ISO 9001 in this Indian Army bid 2025?

ISO 9001 certification confirms quality management system compliance for bidders or OEMs; it is a mandatory eligibility criterion, ensuring standardized process control for automotive spares such as brake, clutch, and engine components.