GEM

Office Of Dg (mss) Poly Studio X32 All In One Video Bar Procurement Hyderabad Telangana 2025

Bid Publish Date

03-Dec-2025, 7:30 pm

Bid End Date

24-Dec-2025, 8:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue03-Dec-2025, 7:30 pm
AwardPending
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Quantity

23

Category

Poly Studio X32 All In One Video Bar

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/products: Poly Studio X32/X30 video bars, Poly remote controls, Poly PoE adapters, CAT6A cables, and related peripherals
  • • Technical standards/certifications requested: ISI/ISO where applicable, as per attached bid certificates
  • • Special clauses: 3-year warranty, non-return policy for faulty hard disks, non-transferable/sub-contract restrictions
  • • Critical eligibility: bidders must demonstrate financial stability and absence of liquidation or bankruptcy
  • • Warranty/AMC expectations: 3-year warranty; on-site installation and commissioning included
  • • Penalties/terminations: contract termination rights for delivery delays or non-compliance
  • • Delivery/installation: on-site at Advanced Systems Laboratory, Hyderabad, Telangana
  • • Submission requirements: mandatory certificates and OEM authorizations; GST handling by bidder

Categories 17

DISCRETE COMPONENTS PAPER SHREDDER BELL CONTROLLER SWITCH PORT POWER POWER CORD VIDEO OUTPUT DEVICE BAR CABLE DIGITAL THERMOMETER CAT STANDALONE AC PIR WEB CAMERA SHREDDER MACHINE ATM MACHINE LOCAL AREA NETWORK CABLING

Tender Overview

The Office Of Dg (mss) / Department Of Defence Research & Development invites bids for the supply, installation, testing and commissioning of multiple Poly video collaboration devices and related IT equipment, including Poly Studio X32, Studio X30, Bluetooth remotes, 65W PoE adapters with CAT6A, and compatible peripherals, to the Advanced Systems Laboratory site in Hyderabad, Telangana. The scope encompasses goods delivery, on-site installation and commissioning, with a 3-year warranty referenced in terms. The BOQ lists 15 items but detailed quantities are not disclosed; no start/end dates are provided. Bid evaluation will consider compliance with security and policy terms, and delivery/install timelines at the Hyderabad address. This procurement emphasizes interoperable collaboration devices and desktop/workstation components suited for defence research environments.

Technical Specifications & Requirements

  • Scope of Supply: Supply, Installation, Testing and Commissioning of listed Poly devices and related accessories (Studio X32/X30 video bars, Studio G/V/X/Bluetooth remotes, PoE adapters, cables, power cords, and desktop computer peripherals) at the Advanced Systems Laboratory site in Hyderabad.
  • Warranty: 3 years from final acceptance or after installation completion.
  • Delivery Location: The Director, Advanced Systems Laboratory, C/o Project Site, P.O. Kanchanabgh, Hyderabad, Telangana.
  • Certificates/Compliance: Bidder must upload required certificates; failure to do so may lead to rejection.
  • GST Handling: GST responsibility rests with bidder; reimbursement limited to actuals or applicable rates as per quoted percentage.
  • Policy Notes: Hard Disk non-return policy for warranty replacements; non-transferable contract; joint liability for assignees.
  • Scope Boundaries: No explicit start date or end date; ensure readiness for installation and commissioning when called upon.
  • Experience/Financials: Bidders must meet financial standing and avoid liquidation or insolvency per terms.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders should prepare as per tender guidance under terms.
  • Delivery: Installation and commissioning at the Hyderabad site; timely delivery is a material term.
  • Payment: No specific schedule provided; terms to be aligned with contract conditions.
  • Warranty/Support: 3-year warranty on supplied products; replace/repair during warranty; penalties for non-compliance may apply.
  • Audit/Compliance: Bidders must not subcontract without prior written consent; must not assign the contract; joint liability with assignees.
  • Documentation: GST certificate, PAN, experience certificates, financial statements, EMD/bid security, technical compliance certificates, OEM authorizations.
  • Policy Adherence: Failure to comply with material contract terms may lead to termination by the buyer.

Key Specifications

  • Product/service names: Poly Studio X32 All-In-One Video Bar, Poly Studio X30, Poly Studio G/V/X remotes, Poly PoE Plus 65W 2.5G adapter with CAT6A cable, power cords

  • Quantities: 15 items listed in BOQ (specific quantities not disclosed)

  • Estimated value: Not disclosed in data

  • Experience: Bidder to demonstrate financial credibility and capability for installation tasks

  • Quality/compliance: Certificates required; security policy adherence for on-site equipment

  • Delivery/installation: Include proper on-site installation and commissioning at Hyderabad site

Terms & Conditions

  • EMD amount not disclosed; bidders should follow standard security deposit guidelines

  • 3-year warranty on all supplied goods from final acceptance

  • Delivery/installation at Advanced Systems Laboratory, Hyderabad; on-site commissioning included

  • Non-transferable contract; subcontracting requires prior written consent

  • GST to be paid by bidder; reimbursement as per actuals or quoted rate

  • Mandatory certificates and OEM authorizations; non-submission risks rejection

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rates; no explicit schedule provided in data

Delivery Schedule

Delivery and installation to be conducted at Advanced Systems Laboratory, Hyderabad; timely performance is a contract condition

Penalties/Liquidated Damages

Buyer may terminate contract for non-compliance, delivery failure, or insolvency of seller; penalties tied to failure to meet delivery terms

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy; enforceable undertaking required

  • Demonstrated experience in supply/installation of collaboration hardware or defense-related IT equipment

  • Adequate financial standing evidenced by recent financial statements and solvency indicators

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Poly Studio X32 All In One Video Bar Poly Studio X32 All In One Video Bar 1 no sf1140 45
2 3 Years Partner Poly Plus Studio X32 All In One Video Bar 3 Years Partner Poly Plus Studio X32 All In One Video Bar 1 no sf1140 45
3 A High Performance Computing Device A High Performance Computing Device 3 no sf1140 45
4 LED Display Curved Backlit Display LED Display Curved Backlit Display 1 no sf1140 45
5 Poly Studio G or X or V Bluetooth Remote Control Poly Studio G or X or V Bluetooth Remote Control 1 no sf1140 45
6 Poly Studio X30 or X32 or V12 VESA and Wall Mount Poly Studio X30 or X32 or V12 VESA and Wall Mount 1 no sf1140 45
7 Poly PoE Plus Plus 65W 2.5G Adapter With 3.66m CAT6A Cable and Power Cord Poly PoE Plus Plus 65W 2.5G Adapter With 3.66m CAT6A Cable and Power Cord 1 no sf1140 45
8 Poly Trio C60 Power Supply With Power Cord and CAT 5 India Poly Trio C60 Power Supply With Power Cord and CAT 5 India 1 no sf1140 45
9 Desktop Computer With Monitor Desktop Computer With Monitor 3 no sf1140 45
10 Laser Fax Machine Model Brother FAX 2840 Laser Fax Machine Model Brother FAX 2840 1 no sf1140 45
11 Black Cartridge for Brother L3270CDW Black Cartridge for Brother L3270CDW 2 no sf1140 45
12 Cyan Cartridge for Brother L3270CDW Cyan Cartridge for Brother L3270CDW 2 no sf1140 45
13 Magenta Cartridge for Brother L3270CDW Magenta Cartridge for Brother L3270CDW 2 no sf1140 45
14 Yellow Cartridge for Brother L3270CDW Yellow Cartridge for Brother L3270CDW 2 no sf1140 45
15 Paper Shredder Paper Shredder 1 no sf1140 45

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply/install projects

4

Financial statements demonstrating financial standing

5

EMD or bid security as per tender guidance

6

Technical bid documents showing compliance with requirements

7

OEM authorizations or authorized dealer certificates for Poly products

8

Any certificates requested in Buyer Added Terms and Conditions

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for Poly Studio video bar tender in Hyderabad 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD, technical compliance certificates, and OEM authorizations. Ensure installation/commissioning capability at Advanced Systems Laboratory, Hyderabad; provide on-site deployment plan and 3-year warranty commitment. Follow the buyer’s terms for non-transfer or subcontracting clauses.

What documents are required for this defense IT equipment tender in Hyderabad

Required documents include GST certificate, PAN card, experience certificates for similar deployments, latest financial statements, EMD/bid security, technical bid documents, OEM authorizations for Poly products, and any certificates requested in the standing terms; ensure compliant with anti-liability clauses and security policy.

What are the technical specifications for Poly X32 video bar tender in Telangana

Technical scope covers supply, installation, testing and commissioning of Poly Studio X32/X30 video bars, remote controls, PoE adapters, CAT6A cabling, and power cords; 3-year warranty applies from final acceptance; on-site deployment at The Director, Advanced Systems Laboratory, Hyderabad.

When is the delivery deadline for the Hyderabad defense procurement

Delivery must align with the contract’s delivery period as per the terms; timely on-site installation and commissioning are emphasized in the scope of supply, with termination rights if delivery is delayed or non-compliant.

What are the payment terms for the Advanced Systems Laboratory procurement

Payment terms are not explicitly stated; GST handling by bidder; reimbursement aligned to actuals or quoted GST rate; contract terms may specify schedule; bidders should seek confirmation on advance vs. milestone payments during final bid submission.

What documents verify bidder eligibility for this defence IT tender in India

Eligibility requires no liquidation or bankruptcy; demonstrated ability to supply/commission similar equipment; robust financial standing evidenced by recent statements; compliance certificates and OEM authorizations for Poly products are mandatory for bid acceptance.

What is the warranty and post-sale support requirement for this tender

A 3-year warranty is stipulated for all supplied goods from final acceptance; on-site service and replacement or repair during the warranty period are expected; non-return policy for faulty hard disks may apply per security policy.

What are the key contractual restrictions bidders must follow

Contractors must not assign or subcontract without prior written consent; even with consent, liability remains joint and several with assignees; timely compliance with material terms is mandatory; termination rights exist for non-performance or insolvency.