GEM

Eastern Coalfields Limited Burlap Fabric, Heliflex Hose, First Aid Kit Tender 2025

Bid Publish Date

24-Nov-2025, 1:37 pm

Bid End Date

04-Dec-2025, 2:00 pm

EMD

₹19,660

Value

₹9,82,999

Location

BARDHAMAN , WEST BENGAL

Progress

Issue24-Nov-2025, 1:37 pm
AwardPending
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Quantity

2360

Category

Burlap fabric cloth 100 mtr length

Bid Type

Two Packet Bid

Categories 6

FABRIC HESSIAN CLOTH MESH REFLECTIVE APPAREL SCHOOL BAG FIRST AID BOX

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, invites bids for multiple basic supply items including burlap fabric cloth 100 mtr length, heliflex hose 4 inch, first aid kit, retro reflective tape 2 inch x 50 mtr, and rubber flexible net mesh 1 inch x 1 inch. Estimated value is ₹982,999 with an EMD of ₹19,660. Location details are not provided. The scope appears to cover standard consumables and essential safety/store items with potential 25% quantity adjustment under the option clause. The tender emphasizes post-award service obligations and OEM warranty requirements as differentiators. This procurement focuses on basic hardware and safety supplies for operational needs.

Technical Specifications & Requirements

  • Items: burlap fabric cloth 100 mtr length; heliflex hose 4 inch; first aid kit; retro reflective tape 2 inch x 50 mtr; rubber flexible net mesh 1 inch x 1 inch
  • EMD: ₹19,660; Estimated value: ₹982,999
  • Warranty: 1 year from final acceptance or after installation/completion; OEM warranty certificates required at delivery
  • Service capability: installation, commissioning, training, troubleshooting, and maintenance service network in India; service centers near consignee destinations to be uploaded
  • Delivery/option: quantity may vary up to ±25% during contract; delivery period linked to orders and extensions as per option clause
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents to be submitted with bid
  • Standards: not specified in tender data; bidders should ensure OEM and after-sales support compliance

Terms, Conditions & Eligibility

  • EMD: ₹19,660 required; payment terms and method to follow tender guidelines
  • Eligibility: provide PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank; vendor code creation documents to be submitted
  • Warranty/After-sales: 1-year warranty; OEM certificates at delivery; established Indian service network with local centers
  • Delivery terms: option clause allows up to 25% quantity variation; delivery period adjustments based on original and extended timelines
  • Compliance: must adhere to buyer-added ATC terms; verify all items meet organizational procurement standards and post-sale support requirements

Key Specifications

    • Item names: burlap fabric cloth 100 m length; heliflex hose 4 inch; first aid kit; retro reflective tape 2 inch x 50 mtr; rubber flexible net mesh 1 inch x 1 inch
    • EMD amount: ₹19,660
    • Estimated procurement value: ₹982,999
    • Warranty: 1 year from final acceptance or post-installation
    • Post-sale service: established service network in INDIA; service centers near consignee destinations

Terms & Conditions

  • EMD of ₹19,660 required; GSTIN and PAN valid for bid submission

  • Quantity may increase/decrease up to 25% during contract under option clause

  • OEM warranty certificates required at the time of delivery; 1-year minimum warranty

  • Delivery timeline linked to original order; extension rules apply with minimum 30 days when applicable

Important Clauses

Payment Terms

Payments to follow tender norms; EMD submitted upfront; supplier to provide EFT mandate

Delivery Schedule

Delivery period to commence from last date of original delivery order; extension rules apply under option clause

Penalties/Liquidated Damages

Late delivery and non-compliance penalties to be as per buyer terms; specific percent not stated

Bidder Eligibility

  • Submit PAN, GSTIN, and bank EFT mandate with bid

  • OEM warranty certification and post-sales service capability in INDIA

  • Demonstrate ability to supply five listed items and meet any ATC terms

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Burlap fabric cloth 100 mtr length Burlap fabric cloth 100 mtr length 1,500 mtr [email protected] 30
2 Heliflex hose 4 inch Heliflex hose 4 inch 200 mtr [email protected] 30
3 First aid Kit First aid Kit 50 nos [email protected] 30
4 Retro Reflective Tape 2 inch X 50 Mtr Retro Reflective Tape 2 inch X 50 Mtr 10 ea [email protected] 30
5 Rubber flexible net Mesh 1 inch by 1 inch Rubber flexible net Mesh 1 inch by 1 inch 600 sq mtr [email protected] 30

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

OEM warranty certificates

6

Proof of after-sales service capability in INDIA

7

Documents for vendor code creation (as per Terms)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for burlap fabric and safety items tender in India 2025

Bidders must meet eligibility criteria including PAN, GSTIN, and EFT mandate; provide OEM warranty certificates and service capability in INDIA. The bid requires EMD ₹19,660 and meeting the 1-year warranty. Ensure vendor code creation documents accompany the bid submission and confirm delivery timelines per the option clause.

What documents are required for bid submission with EMD in this procurement

Submit PAN and GST certificates, cancelled cheque, bank EFT mandate, OEM warranty certificates, and proof of service centers in INDIA. Include vendor code creation documents and any ATC documents referenced in the buyer terms. Prepare all items’ catalog details for quick evaluation.

What are the technical items included in this supply tender in 2025

The five items are burlap fabric cloth 100 m length, heliflex hose 4 inch, first aid kit, retro reflective tape 2 inch x 50 mtr, and rubber flexible net mesh 1 inch x 1 inch. No other specifications were provided; bid requires OEM warranties and post-sale support.

When is the delivery period and how does the option clause operate

Delivery begins from the last date of the original delivery order; quantity may vary up to 25% during execution. If extended, additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the guaranteed warranty period and support requirement

Warranty is 1 year from final acceptance or after installation. OEM warranty certificates must be supplied on delivery. The supplier must have an established installation, commissioning, training, and maintenance service network in INDIA with local service centers near consignee locations.

What is the estimated procurement value and EMD for bidders

Estimated value is ₹982,999. The bid requires an EMD of ₹19,660. Ensure funds via the specified payment method with proper bank documentation, including EFT mandate and PAN/GST compliance for successful bidders.

What certifications or standards are required for compliance

The tender specifies OEM warranties and post-sales service; while no specific standard is listed, bidders should ensure compliance with standard industry practices for safety and materials, provide OEM authorizations, and ensure ISI/ISO certifications if implied by the organization’s procurement norms.