GEM

Indo-Tibetan Border Police Helmet Combat Fiberglass Tender Sonipat Haryana 2025

Bid Publish Date

03-Nov-2025, 6:24 pm

Bid End Date

02-Dec-2025, 5:00 pm

Value

₹2,53,69,344

Location

SONIPAT , HARYANA

Latest Corrigendum Available

Progress

Issue03-Nov-2025, 6:24 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

50336

Bid Type

Two Packet Bid

Tender Overview

The Indo-Tibetan Border Police (ITBP) in Sonipat, Haryana invites bids for combat fiberglass helmets. The procurement targets high-clarity helmet designs with specified color, weather visor, and visor material, including precise visor thickness. Estimated project value is ₹25,369,344.00, reflecting a sizable order for bulk military-precision headgear. The award will hinge on conformity to the requested design and safety features, with emphasis on OEM authorization and ongoing supply capability. The bid package requires manufacturers to maintain product life beyond three years and to manage GST considerations per applicable rates. The opportunity includes a flexible quantity clause up to 25% during contract execution. This procurement is positioned under the Central Armed Police Forces umbrella, highlighting stringent compliance, traceability, and quality control expectations.

Technical Specifications & Requirements

  • Helmet category: combat fiberglass helmet
  • Color designation: specified helmet color as part of design pattern
  • Weather visor: required feature for enhanced all-weather protection
  • Visor material: exact material not specified; bidders must indicate compatible visor material
  • Visor thickness: measured in mm, must align with safety standards
  • Documented authorization: OEM or authorized distributor authorization required
  • Delivery flexibility: quantity may vary up to 25% during and after contract
  • GST handling: bidder bears GST risk; reimbursement as per actuals or applicable rate, whichever is lower
  • Life cycle: items must have at least 3 years residual market life for offered products
  • Compliance: bids must avoid obsolescence and be OEM-supported

Terms, Conditions & Eligibility

  • EMD/Deposits: not specified in the excerpt; bidders should plan for standard security deposit per tender terms
  • Delivery timeline: defined by contract terms with extension rules, must reflect last-date delivery and option-extended periods
  • Manufacturer authorization: mandatory for distributors; include OEM authorization with full contact details
  • Financial standing: bidders must not be in liquidation or bankruptcy; upload undertaking
  • Contractual liability: seller remains liable jointly with any assignee/sub-contractor; no improper subcontracting without consent
  • Termination rights: buyer may terminate for material non-compliance with written notice
  • Pricing adjustments: buyer reserves rights to price adjustments and other remedies
  • GST: GST applicability to be managed by bidder; cited reimbursement limits
  • Noteworthy: ensure delivery and performance commitments align with contract duration and option terms

Key Specifications

  • Product/Service: Combat fiberglass helmet

  • Color: Designated color per pattern requirement

  • Weather visor: Included

  • Visor material: Specified by bidder (material to be detailed)

  • Visor thickness: Measured in millimeters (exact value to be provided)

  • Standards/Compliance: OEM authorization required; product must have market life of ≥3 years

  • Quantity flexibility: Up to 25% variation during and after contract

  • Delivery/Payment: Follow contract terms with applicable GST treatment

Terms & Conditions

  • Option clause allowing 25% quantity variation during and after contract

  • OEM/Authorisation requirement for distributors with complete details

  • Bidder to maintain 3+ years residual market life for offered helmets

  • GST will be handled by bidder; reimbursement depending on rates

  • Delivery period linked to last date of original/delivered orders and extension rules

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actual or applicable rates, whichever is lower

Delivery Schedule

Delivery period extends from the last date of the original delivery order; extension time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for material non-compliance; penalties or LDs apply per contract terms

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Not bankrupt; undertaking to be uploaded with bid

  • OEM authorization or authorised distributor with complete details

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Design, Pattern and Colour Colour of Helmet Combat Sand Colour
Design, Pattern and Colour Weather Visor is required No
Material Material of visor NA
Dimensions Thicness of Visor (mm) NA

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (similar helmet supply projects)

4

Financial Statements (latest audited)

5

EMD/Security Deposit documents

6

Technical Bid Documents

7

OEM Authorization / Authorized Distributor certificate

8

Non-liquidation undertaking

9

Delivery and installation capability details (if applicable)

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

02-Dec-2025, 5:00 pm

Opening Date

02-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for ITBP helmet fiberglass tender in Sonipat Haryana 2025

Bidders must submit OEM authorization or distributor authorization with full contact details, along with GST registration, PAN, experience certificates, and financial statements. Ensure offered helmets have minimum 3 years residual market life and provide weather visor specifications with visor thickness in mm. Delivery terms follow contract timelines with option for 25% quantity variation.

What documents are required for ITBP helmet procurement in Haryana

Required documents include GST certificate, PAN card, company financial statements, experience certificates for similar helmet supply, OEM authorization/denial, technical bid documents, and EMD security as per tender terms. Also provide authorization details for distributors if applicable and undertake non-liquidity declaration.

What are the technical specs for combat fiberglass helmet ITBP tender

Specs specify helmet color design, weather visor inclusion, visor material specification, and thickness of visor in millimeters. Bids must ensure the helmet category meets fiberglass construction, plus compliance with OEM support and minimum 3-year market life for offered models.

When is delivery required for ITBP fiberglass helmet contract

Delivery schedule is defined by the contract, with initial delivery after order date and possible extension per the option clause. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the GST implications for ITBP helmet procurement

Bidders must determine GST applicability; ITBP will reimburse GST as actuals or at applicable rates, whichever is lower, subject to quoted GST percentage. Ensure GST compliance in bid submission and invoices.

What are the OEM authorization requirements for helmet suppliers

Distributors must submit an OEM authorization certificate detailing name, designation, address, email, and phone. This documentation must accompany the bid, ensuring supply chain integrity and post-sale support for fiberglass combat helmets.

What is the estimated value and quantity flexibility in ITBP tender

The estimated contract value is ₹25,369,344.00. The purchaser reserves the right to order up to 25% more or less during contract execution, and to extend delivery time proportionally for increased quantity with a minimum extension of 30 days.