GEM

NTPC Limited Sundargarh Odisha Spare Parts Tender 2025 – 12-Month Warranty Interchangeability IS/NTPC-Local

Bid Publish Date

12-Nov-2025, 11:26 am

Bid End Date

18-Dec-2025, 3:00 pm

Location

SUNDARGARH , ODISHA

Latest Corrigendum Available

Progress

Issue12-Nov-2025, 11:26 am
Corrigendum10-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

30

Category

M5691036001

Bid Type

Two Packet Bid

Categories 7

ALL TERRAIN CRANES WIRE ROPE BELLOW LIFTING MACHINE LIFTING CRANE PULLEY WIRE

Tender Overview

NTPC Limited invites bids for six line items from OEM-approved vendors in Sundargarh, Odisha 769001. The procurement covers spares with a firm unit price including P&F, Freight, Insurance, GST, and any other charges, on a Free On Rail/Destination basis. Bids must align with OEM authorization, and the price remains fixed through delivery. Warranty is 12 months from installation or 18 months from dispatch, whichever occurs first. Interchangeability of spares with existing equipment is mandatory, without a separate certificate. Documentation includes Technical Data Sheets, signed Technical Compliance, and price justification. Inspections occur on receipt at NTPC Stores. This tender emphasizes OEM/authorized agency submissions and risk Purchase terms if delivery fails. Location-specific requirements and HSN/GST disclosures are mandated for accurate pricing.

Technical Specifications & Requirements

  • Product category: six line items with no public technical specs in the listing; OEM authorization required (WAM INDIA PVT LTD or THE INDURE PVT LTD) or an authorized agency with tender-specific authorization uploaded.
  • Warranty: 12 months from installation or 18 months from dispatch.
  • Interchangeability: Spare parts must fit existing equipment with no mismatch; no separate certificate required.
  • Price basis: firm unit price inclusive of P&F, Freight, Insurance, GST and all charges; FOB/DESTINATION basis.
  • Documentation: Technical Data Sheet, Technical Compliance, signed Special Purchase Conditions, price justification documents, signed Quality Plan.
  • Inspection: Materials inspected on receipt at NTPC Stores.
  • GST/HSN: Vendor to provide HSN code and applicable GST rate included in item price.
  • Risk Purchase: NTPC may procure from alternate sources at vendor’s risk and cost if supplier fails to deliver.
  • BoQ: 6 items; specific quantities not disclosed in the tender listing.

Terms, Conditions & Eligibility

  • OEM-only submission: Either direct OEM or authorized agency with tender-specific authorization; other vendors rejected.
  • Warranty/Guarantee: Terms binding; no separate warranty certificate required.
  • Payment terms: Price quoted to be firm; no explicit cadence published here beyond inclusions in price.
  • Delivery: F.O.R. Destination; risk remains with vendor for timely supply.
  • Documentation: Include all requested technical and price-support documents with bid.
  • Inspection: NTPC will inspect on arrival at NTPC Stores.
  • Risk & penalties: Risk purchase clause empowers NTPC to source elsewhere with cost borne by vendor; potential forfeiture of security deposits.
  • GST compliance: Ensure GST rate and HSN are included in pricing and documentation.
  • Qualifying criteria: OEM authorization, technical compliance, and supporting documents as listed.

Key Specifications

  • OEM authorization requirement: WAM INDIA PVT LTD or THE INDURE PVT LTD or authorized agency with tender-specific authorization

  • Warranty: 12 months from installation or 18 months from dispatch

  • Interchangeability: Spare parts must fit existing equipment without mismatch; no certification needed

  • Price basis: firm unit price including P&F, Freight, Insurance, GST; FOB/DESTINATION

  • Inspection: On receipt at NTPC Stores

  • GST/HSN: Include HSN code and applicable GST rate in prices

Terms & Conditions

  • OEM authorization is mandatory; only OEM or sole-authorized agents may bid

  • Prices must be firm up to delivery; all charges included in quoted unit price

  • 12-month warranty from installation or 18 months from dispatch; enforceable terms

Important Clauses

Payment Terms

Price quoted must be firm till delivery; inclusive of GST, P&F, Freight, Insurance; no separate certificate required

Delivery Schedule

FOB/DESTINATION basis; NTPC reserves risk purchase rights if delivery fails

Penalties/Liquidated Damages

Risk purchase clause permitting procurement from alternate sources at vendor's cost; potential forfeiture of CPG

Bidder Eligibility

  • OEM authorization from WAM INDIA PVT LTD or THE INDURE PVT LTD or tender-specific authorization

  • Technical Data Sheet and signed Technical Compliance submitted with bid

  • GST registration with HSN code and GST rate included in pricing

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
10 M5691036001 WIRE ROPE,4202000370,WAM,ZAMBA15N14021 7 set darlipalistorescpg3 120
20 M5691036012 EXTERNAL BELLOW,WAM,ZAMBA15N14021 2 no darlipalistorescpg3 120
30 M5691036015 INTERNAL BELLOW,WAM,ZAMBA15N14021 2 no darlipalistorescpg3 120
40 M5691036003 CHUTES KIT,13SBA15000001,ZAMBA15N14021 2 set darlipalistorescpg3 120
50 M5691036009 CARTRIDGE,20646002C,WAM,ZAMBA15N14021 7 no darlipalistorescpg3 120
60 M5691036006 PULLEY,20964231A,WAM,ZAMBA15N14021 10 no darlipalistorescpg3 120

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Required Documents

1

Technical Data Sheet for all offered items

2

Signed Technical Compliance for all offered items

3

Duly signed & stamped Special Purchase Conditions document

4

Documents supporting price justification (POs, price lists, material indices, etc.)

5

Signed Quality Plan (if applicable)

6

Any other documents specified in technical specifications document

Corrigendum Updates

4 Updates
#1

Update

10-Dec-2025

Extended Deadline

18-Dec-2025, 3:00 pm

Opening Date

18-Dec-2025, 3:30 pm

#2

Update

09-Dec-2025

Extended Deadline

10-Dec-2025, 3:00 pm

Opening Date

10-Dec-2025, 3:30 pm

#3

Update

01-Dec-2025

Extended Deadline

09-Dec-2025, 3:00 pm

Opening Date

09-Dec-2025, 3:30 pm

#4

Update

22-Nov-2025

Extended Deadline

01-Dec-2025, 3:00 pm

Opening Date

01-Dec-2025, 3:30 pm

Frequently Asked Questions

Key insights about ODISHA tender market

How to participate in NTPC Sundargarh spares tender 2025 with OEM authorization

Bidders must be either the OEM (WAM INDIA PVT LTD) or an authorized agency with tender-specific authorization. Include Technical Data Sheets, signed Technical Compliance, Special Purchase Conditions, and price justification documents. The offer should be on an FOB/DESTINATION basis with a firm unit price inclusive of P&F, Freight, Insurance, and GST. Warranty terms are binding for 12-18 months.

What documents are required for NTPC Sundargarh procurement bid 2025

Submit Technical Data Sheets, signed Technical Compliance, Special Purchase Conditions, price justification materials (POs, price lists), Signed Quality Plan (if applicable), and GST/HSN details. OEM authorization or tender-specific authorization must accompany the bid; ensure GST rate is included in item pricing.

What are the warranty terms for NTPC spares tender in Odisha

Warranty is 12 months from installation or 18 months from dispatch, whichever is earlier. No separate warranty certificate is required. Vendors must honor interchangeability to ensure spare parts fit existing equipment without mismatches.

What is the delivery basis and risk policy for NTPC Sundargarh tender

Delivery is FOB/DESTINATION with the price inclusive of all charges. NTPC reserves the right of risk purchase if supplier fails to deliver acceptable quality within schedule, with the vendor bearing the cost difference and potential penalties.

How to ensure interchangeability of spares for NTPC procurement

Spare parts must be fully interchangeable with existing components. No separate interchangeability certificate is required; terms state that fitment must be without mismatch and binding on the supplier.

What is required for GST/HSN documentation in NTPC bids

Provide the HSN code and applicable GST rate for each item and include these in the quoted price. GST details must be present in the bid documents and price justification to ensure compliant invoicing.

Where will NTPC inspect delivered materials in this bid in Sundargarh

Materials will be inspected on receipt at NTPC Stores in Sundargarh, Odisha. Ensure packaging and documentation match the items, with Technical Data Sheets and Compliance certificates readily available for review.

What are the OEM submission requirements for this NTPC tender 2025

Only the OEM vendor or a single authorized agency can submit; other vendors will be rejected. Upload tender-specific authorization, Technical Data Sheet, Signed Compliance, and price justification to qualify for evaluation.