GEM

Northern Coalfields Limited Facility Management Services Sample Collection Sonbhadra Uttar Pradesh 2025

Bid Publish Date

16-Dec-2025, 6:53 pm

Bid End Date

26-Dec-2025, 2:00 pm

EMD

₹29,400

Value

₹23,48,728

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue16-Dec-2025, 6:53 pm
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Categories 9

OTHER SERVICE PLANT AND MACHINE AUCTION SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT SAMPLING TESTING SAMPLING EQUIPMENT AUCTION REAL ESTATE SERVICE

Tender Overview

Organization: Northern Coalfields Limited (Coal India Limited group)
Product/Service: Lump-sum Facility Management Services including sample collection and preparation for coal dispatch to FSA/LOA-linked consumers and TPS/e-Auction scenarios
Location: Sonbhadra, Uttar Pradesh (PIN 231205)
Estimated Value: ₹2,348,727.70 with EMD ₹29,400; no BOQ items listed
Context: Tender aims to engage a service provider to manage sampling workflow for coal dispatch in multiple consumer channels, including those not opting for Third Party Sampling
Unique aspects: Tender references MSE purchase preference via NIC code 78200; pay-salary-first clause for deployed staff; procurement under government coal sector norms
** differentiator**: Facility management scope tied to coal supply chain sampling across FSA/LOA-linked and TPS consumers

Technical Specifications & Requirements

  • No explicit product specs or technical performance items provided; scope focuses on service delivery for sample collection and preparation
  • Scope indicators: Lump-sum contracting for on-site manpower and sampling operations; alignment with Coal India Limited governance
  • Key compliance signals: NIC code 78200 applicable for MSE purchase preference; ATC references for eligibility criteria and additional performance security
  • Operational expectations: Service provider to manage payroll for deployed staff, including statutory documents (PF, ESIC) and bank statements; salary payments to staff to be settled by contractor before invoicing the buyer
  • Data/records: Documentation requirements implied via ATC; no specific equipment or ISO standards listed
  • Delivery footprint: On-site service at coal dispatch points under Northern Coalfields Limited oversight

Terms, Conditions & Eligibility

  • EMD: ₹29,400 demanded as part of bid security
  • Payment terms: Salaries of contracted staff paid by the service provider first; reimbursement to be claimed from Buyer with statutory documents
  • Eligibility signals: NIC code 78200 for MSE preferences; refer to uploaded ATC for category-wise manpower, performance security, and other criteria
  • Contractual framework: Lump-sum facility management contract with terms and conditions as per Buyer Uploaded ATC; additional security as applicable
  • Documentation: Bidders must comply with ATC documents for eligibility, evaluation, and contract terms; no explicit warranty or penalty schedule stated here
  • Delivery/Performance: On-site deployment as per contract; payment linked to statutory compliance and payroll verification

Key Specifications

    • NIC code: 78200 (purchase preference under MSE)
    • EMD: ₹29,400
    • Payment modality: service provider pays staff salaries first; claims reimbursement with statutory docs
    • Scope: lump-sum facility management for sample collection & preparation for coal dispatch
    • No BOQ items currently listed; scope relies on ATC-evaluated criteria

Terms & Conditions

  • EMD amount of ₹29,400 and MSE preference under NIC 78200

  • Salaries for deployed staff paid by contractor before claiming from the Buyer

  • Refer to Buyer Uploaded ATC for eligibility, evaluation, and performance security

Important Clauses

Payment Terms

Service provider to pay staff salaries first with statutory documents; reimbursement from Buyer with PF/ESIC records.

Delivery Schedule

Deployment at coal dispatch sampling points as per contract; schedule to be defined in ATC and LOA terms.

Penalties/Liquidated Damages

Not specified in available data; penalties to be governed by ATC terms and accepted contract conditions.

Bidder Eligibility

  • Experience in facility management or sampling service delivery within coal or heavy industry sectors

  • Demonstrated financial stability with 2-3 years of audited statements

  • Compliance with PF/ESIC for deployed personnel and statutory requirements

Past Similar Tenders (Historical Results)

5 found

Facility Management Services - LumpSum Based - Industrial; Unloading of coal from the trucks; Consu

Irel (india) Limited

GANJAM, ODISHA

Posted: 8 February 2025
Closed: 10 March 2025
GEM

Facility Management Services - LumpSum Based - Industrial; Assistance in Joint Sampling Activities;

Northern Coalfields Limited

Posted: 29 August 2025
Closed: 8 September 2025
GEM

Facility Management Services - LumpSum Based - Industrial; Upkeeping/cleaning work of Coal, Central

Northern Coalfields Limited

Posted: 29 May 2025
Closed: 9 June 2025
GEM

Facility Management Services - LumpSum Based - Industrial; Providing assistance to Chemists/TIs in

Northern Coalfields Limited

SONBHADRA, UTTAR PRADESH

Posted: 7 September 2025
Closed: 17 September 2025
GEM

Facility Management Services - LumpSum Based - Industrial; STEEL SCRAP AND MISECELLANECOUS SCRAP OF

Advanced Weapons And Equipment India Limited

Posted: 13 September 2025
Closed: 23 September 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar facility management / sampling services

4

Financial statements (last 2-3 years) demonstrating stability

5

EMD payment proof (₹29,400) via DD or online transfer

6

Technical bid documents and compliance statements

7

OEM authorizations or sub-contractor agreements if applicable

8

PF/ESIC compliance documents for deployed staff

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for facility management sampling tender in Sonbhadra UP 2025

Bidders must meet eligibility criteria outlined in the uploaded ATC, furnish GST and PAN, provide experience certificates, and submit EMD ₹29,400. Include technical bid and OEM authorizations if required. Ensure payroll compliance for deployed staff with PF/ESIC documentation; salary payments are contractor’s responsibility before reimbursement.

What documents are required for submission in this UP sampling service tender

Submit GST registration, PAN, last 2-3 years of financial statements, experience certificates for similar work, EMD proof of ₹29,400, technical bid documents, and PF/ESIC compliance proofs for deployed personnel. Include OEM authorizations if using third-party resources and payroll records.

What are the technical requirements for sample collection in this contract

No explicit technical specs were published; the scope is lump-sum facility management for coal sampling and preparation. Vendors should align with Coal India Limited processes, ensure proper sample handling, and adhere to ATC criteria for eligibility and performance security as specified by NIC 78200.

When is the payment timeline for salaries under this service contract

Contractor pays salaries first; reimbursement from Buyer happens along with statutory documentation (PF, ESIC) and bank statements. Detailed payment milestones will be defined in the ATC and LOA terms; ensure timely payroll processing to avoid disputes.

What is the EMD amount and how is it submitted for this tender

EMD is ₹29,400. Submit via online transfer or demand draft as per bidding portal instructions. Ensure the receipt is attached with the technical bid; failure to provide valid EMD will disqualify the bid under buyer-specified ATC terms.

What is NIC code 78200 significance in this tender

NIC code 78200 enables purchase preference for MSE bidders. Bidders should ensure their registration and eligibility align with this code, as ATC specifies category-wise criteria and additional performance security requirements linked to MSE status.