GEM

Indian Oil Corporation Limited Repair & Maintenance of Firefighting Systems Tender 2025 Rajasthan

Bid Publish Date

17-Nov-2025, 12:38 pm

Bid End Date

01-Dec-2025, 1:00 pm

Bid Opening Date

01-Dec-2025, 1:30 pm

EMD

₹9,000

Value

₹35,90,027

Location

BEGUSARAI , BIHAR

Progress

Issue17-Nov-2025, 12:38 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Make in India 50% local content requirement with OEM certificate
  • • MSE purchase preference applicability for service contracts
  • • Excess settlement option for addon charges with supporting documentation
  • • EMD amount specified: ₹9,000
  • • Estimated contract value: ₹3,590,027
  • • Staff payroll obligations included in payment terms
  • • No BOQ items published; scope defined in future orders or amendments
  • • OEM authorizations may be required for service delivery

Tender Overview

Organization: Indian Oil Corporation Limited. Product/Service: Repair, maintenance, and installation of plant systems and firefighting equipment (Scope: as per Work Order). Estimated value: ₹3,590,027; EMD: ₹9,000. Location: tender details show no fixed site; procurement is under central government framework with Make in India preference. BOQ: total items listed as 0, indicating scope may be defined in subsequent amendments or project-specific work orders. A notable differentiator is the explicit inclusion of local content requirements and OEM certification for class 1 local suppliers. The tender emphasizes service delivery alongside wage/employee considerations and adherence to statutory documentation. This signals a service-heavy maintenance contract with compliance-driven execution. Unique aspects include the Make in India preference clause and mandatory OEM-local content declaration, plus a potential excess settlement option for addons in invoices.

Technical Specifications & Requirements

  • No itemized technical specifications are published in the provided data. However, the scope references repair, maintenance, and installation of firefighting systems and plant/equipment at a manufacturing unit.
  • Lacking BOQ items, bidders should prepare to demonstrate capability in firefighting system maintenance, plant service, electrical/mechanical integration, and safety-compliant installations.
  • Key considerations include compliance with local content declarations, adherence to any future IS/IS0 standards referenced in the final bid document, and readiness to provide OEM authorizations where applicable.
  • The estimated value suggests a medium-scale project; bidders should align resources for a multi-month maintenance cycle and potential site visits.

Terms, Conditions & Eligibility

  • EMD: ₹9,000.
  • Local content: 50% minimum for Class 1 local supplier under Make in India; OEM certificate on local content required with the bid. If value exceeds ₹10 Crore, statutory audits may be required.
  • Purchase Preferences: Make in India and MSE preferences apply; ensure eligibility as per policy (bidders must be manufacturer or service provider as defined).
  • Payment/Administration: Salaries of deployed staff must be paid by the service provider; claims to be made with statutory documents.
  • Add-ons: Excess settlement option allows declaring additional charges up to a specified percentage; must include supporting documents.
  • Documents: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations as applicable.

Key Specifications

  • Scope: repair, maintenance, and installation of firefighting systems at manufacturing units

  • Estimated value: ₹3,590,027

  • EMD: ₹9,000

  • Local content: 50% minimum for Class 1 local supplier

  • MSE and Make in India preferences apply

  • Excess settlement option for addons with documentation

Terms & Conditions

  • EMD of ₹9,000 required with bid submission

  • 50% local content minimum for Class 1 local supplier

  • MSE and Make in India purchase preferences apply to evaluation

  • Salary payment obligations of deployed staff rest with service provider

  • Excess settlement for addon charges allowed with supporting docs

Important Clauses

Payment Terms

Service provider salaries must be paid at source; payment claims include PF/ESIC documentation and bank statements for staff.

Delivery Schedule

Delivery timelines are defined in the final Work Order; current data shows no fixed dates in tender excerpt.

Penalties/Liquidated Damages

Not specified in provided data; penalties would be defined in the final contract terms.

Bidder Eligibility

  • Manufacturer or service provider of firefighting system maintenance as defined for Make in India

  • Compliance with 50% local content requirement

  • MSE bidder eligibility for preference under government policy

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Closed: 21 April 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar maintenance/installation projects

4

Financial statements (last audited for the bidder)

5

EMD submission document (₹9,000)

6

Technical bid documents demonstrating capability for firefighting system maintenance

7

OEM authorization certificates (where applicable)

8

Local content declaration certifying 50% minimum local content (for Class 1 local supplier)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for firefighting systems maintenance tender in India 2025 IOC?

Bidders must meet eligibility criteria for firefighting system maintenance with Make in India preference; submit EMD of ₹9,000, GST, PAN, experience certificates, financials, and OEM authorizations. Include local content declaration (≥50%) and comply with MSE and Class 1 local supplier norms. Ensure staff payroll documentation is ready for submission with claims.

What documents are required for Indian Oil firefighting maintenance bid 2025?

Submit GST certificate, PAN, experience certificates for similar maintenance work, last three years financial statements, EMD ₹9,000, technical bid detailing firefighting service capability, OEM authorizations if applicable, and 50% local content declaration. Include any site-specific safety qualifications as required.

What are the local content and Make in India requirements for this IOC tender?

Bidders must declare at least 50% local content for Class 1 local supplier status. Provide OEM certificate detailing local value addition locations; for bids above ₹10 Crore, auditor certification is required. MSE preference may apply if applicable to the bidder and service scope.

When is the EMD submission deadline for IOC firefighting services?

EMD of ₹9,000 must accompany the bid submission as per procurement terms. Ensure payment receipts or bank details are provided with the bid packet. Delays or missing EMD documents can lead to bid rejection.

What are the payment terms for IOC firefighting maintenance contract?

The service provider payroll obligation must be fulfilled; payments are claimed with statutory documents (PF/ESIC) and bank statements. Specific contract payment milestones will be defined in the Work Order; ensure readiness to supply payroll and compliance records for invoicing.

What standards or certifications are required for this IOC bid?

While exact standards aren’t listed in the excerpt, ensure compliance with relevant firefighting equipment maintenance standards and OEM certifications. Prepare ISO/IS-related documentation if referenced in the final bid document, plus OEM authorizations when applicable.

What is the estimated contract value for IOC firefighting systems work?

The tender indicates an estimated value of ₹3,590,027 for repair, maintenance, and installation of firefighting systems and related plant equipment, signaling a medium-scale service contract requiring multi-month engagement and resource allocation.

Which suppliers qualify for Make in India and MSE preferences in this IOC tender?

Qualified bidders include Class 1 local suppliers with at least 50% local content and OEM-backed manufacturers/service providers. MSE preference applies to eligible micro and small enterprises; provide documentary evidence and ensure service capability aligns with firefighting system maintenance requirements.