GEM

Indian Army Department of Military Affairs Cover Outer Tender 2025 - 25% Quantity Option, EMD ₹11,600, GST Terms

Bid Publish Date

15-Dec-2025, 11:14 am

Bid End Date

25-Dec-2025, 12:00 pm

EMD

₹11,600

Progress

Issue15-Dec-2025, 11:14 am
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Key Highlights

  • • Specific quantity option: 25% increase/decrease within contract period
  • • Drawings approval: Detailed Design Drawings due within 5 days of award
  • • End User Certificate availability in Buyer's standard format
  • • Mandatory vendor-code documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • GST handling: bidder bears GST; reimbursement as per actuals or applicable rate
  • • Note: No explicit tender ID in content; focus on bid readiness and compliance
  • • No obsolescence: minimum 1 year residual market life required
  • • EMD amount: ₹11,600; payment via DD acceptable

Categories 1

BEEKEEPING EQUIPMENT

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for the procurement of Cover Outer products. The bid includes an EMD of ₹11,600 and allows a flexible quantity option of up to 25% additional quantity at contracted rates. Contractors must submit Detailed Design Drawings within 5 days of award for buyer approval, failing which delivery timelines may be adjusted. GST considerations are borne by bidders, and an End User Certificate is required if demanded by the buyer. The tender emphasizes vendor readiness, non-obsolescence, and prompt design validation prior to fabrication. Unique aspects include the option clause on quantities and the mandatory design approval workflow, shaping scheduling and risk management for suppliers.

Key Specifications

  • EMD amount: ₹11,600

  • Quantity option: up to 25% increase at contracted rates

  • Delivery period adjusts with option clause, min 30 days

  • Detailed Design Drawings due within 5 days of award

  • Not-obsolete requirement: 1 year residual market life

  • GST implications borne by bidder; reimbursement as actuals or lower rate

Terms & Conditions

  • 25% quantity option with adjusted delivery timeline

  • Mandatory 5-day turnaround for design drawings

  • EMD ₹11,600 and specific vendor-code documents

Important Clauses

Payment Terms

EMD of ₹11,600; DD acceptable; GST handling as per actuals; payment terms not explicitly stated in data

Delivery Schedule

Delivery period linked to original order; extended period calculated with option clause; minimum 30 days for extensions

Penalties/Liquidated Damages

No explicit LD details provided; delays due to drawing approval may reframe delivery without LD

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • Non-obsolescence: 1 year residual market life

  • GST registration and compliance with GST reimbursement terms

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

End User Certificate (Buyer format, if demanded)

6

Detailed Design Drawings (within 5 days of award) and approval status

7

Vendor Code Creation documents (as applicable)

Frequently Asked Questions

How to bid for the Indian Army cover outer tender 2025?

Bidders must ensure an EMD of ₹11,600, submit PAN and GSTIN copies, provide a Cancelled Cheque and EFT Mandate, and attach any required End User Certificate. Prepare Detailed Design Drawings within 5 days of award for Buyer approval, and comply with the 25% quantity option terms if exercised.

What documents are required for vendor code creation for this tender?

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. Provide company details, business address, and contact information. Ensure GST returns and financials are up to date to simplify vendor enrollment and future payment processing.

What is the EMD amount and payment method for this Army procurement?

The EMD is ₹11,600. Payment may be made via Account Payee Demand Draft in favour of the Commanding Officer, DOU, or other approved methods. Ensure the EMD is valid and submitted with the bid to avoid disqualification.

What are the delivery terms when the quantity increases under the option clause?

If quantity increases by up to 25%, the new delivery period is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery up to the original period while exercising the option clause.

What are the design drawing requirements before fabrication for this tender?

Submit Detailed Design Drawings within 5 days of award. The Buyer will approve or list modifications within 5 days; any delay may re-fix the delivery period without LD. Ensure drawings align with bidder’s product specs and OEM requirements.

What GST considerations apply to this Indian Army cover outer tender 2025?

Bidders bear GST obligations; reimbursement will be as per actuals or applicable rate, whichever is lower, up to the quoted GST percentage. Ensure correct GSTIN and tax invoice details in the bid submission.

What life-cycle requirement is stated for offered cover outer products?

Bidders must ensure the offered products are not end-of-life and have at least 1 year residual market life; OEM should not declare the item obsolete before that period during the contract term.

What are the critical eligibility criteria for this procurement?

Eligibility includes: no liquidation/bankruptcy, ability to deliver per contract terms, compliance with 1-year residual life, ability to provide Design Drawings within 5 days, and submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid.

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