Indian Coast Guard Customized Memento Tender 2025 Rajasthan - Notified Procurement for Customised Memento Sample Compliance

Tender Overview

The Indian Coast Guard (Department of Defence) invites bids for a CUSTOMISED MEMENTO (AS PER SAMPLE). While no start/end dates or estimated value are disclosed, the tender emphasizes a flexible quantity strategy with a 25% option clause and mandatory sample approval prior to bulk manufacturing. The contract anticipates Buyer-specified sample conformity and adherence to the approved design, with penalties for deviations. Bidders must ensure compliance with the sample framework and forward timely submissions. The unique aspect is the requirement to align with an approved sample before bulk production, plus the possibility to adjust quantities during the contract at contracted rates. This tender notes a strict certificate and financial standing requirement, and the risk of rejection if any submitted documents are missing. The opportunity targets suppliers able to deliver a customized memento according to Buyer-provided sample within defined terms, with a focus on reliability, sample-based validation, and timely delivery.

Technical Specifications & Requirements

• Item category: CUSTOMISED MEMENTO (AS PER SAMPLE)
• Sampling requirement: 5 samples for Buyer approval within 5 days of award; modifications to be communicated within 5 days; bulk supply to follow approved sample.
• Option clause: quantity may increase/decrease by up to 25% of bid/contract quantity; extension of delivery period calculated as (Increase/Original) × Original delivery period, minimum 30 days. Delivery periods governed by last date of original or extended orders.
• Advance sample risk: if approval delays occur, delivery period is reset without LD for the delay period.
• Financials: Bidder to upload financial standing undertakings; no liquidation/bankruptcy; certificates/document submissions are mandatory.
• Delivery & acceptance: supply aligned to approved sample; non-conformity may lead to fresh samples or contract termination.

Terms, Conditions & Eligibility

• EMD details are not disclosed; bidders must comply with standard bid certificates and upload all required documents.
• The purchaser reserves the right to modify quantity by up to 25% during and after contract; delivery adjustments apply with minimum 30 days baseline.
• Successful bidders must submit 5 advance samples within 5 days of contract award; non-approval may delay bulk supply and trigger modifications.
• Bidder financial health: not under liquidation or bankruptcy; must upload an undertaking.
• Failure to submit any required certificates may lead to bid rejection; compliance with AtC and corrigenda (if any) is mandatory.