GEM

West Central Railway GPS Tracking System Tender Kota Rajasthan 2025 - 1 Year OEM Warranty & Installation

Bid Publish Date

28-Nov-2025, 5:54 pm

Bid End Date

19-Dec-2025, 6:00 pm

EMD

₹3,00,000

Location

KOTA , RAJASTHAN

Progress

Issue28-Nov-2025, 5:54 pm
AwardPending
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Quantity

1482

Bid Type

Two Packet Bid

Key Highlights

  • • GPS Tracking System procurement for West Central Railway at Kota, Rajasthan
  • • EMD of ₹3,00,000; on-site installation and commissioning included
  • • 1-year OEM warranty; OEM certificates required on delivery
  • • Option clause allows ±25% quantity variation with staged delivery time calculation
  • • Post-receipt inspection by consignee; GST rates payable by bidder with actuals
  • • Service centers located in India; established after-sales support network required

Categories 5

SECURING AND PROTECTING SUPPLIES SATELLITE ACCESS EQUIPMENT NAVIGATION SYSTEM VEHICLE TRACKING SYSTEM TRACKING SYSTEM

Tender Overview

Organization: West Central Railway (Indian Railways) seeks a GPS Tracking System for supply, installation, testing and commissioning at Kota, Rajasthan 324001. EMD: ₹3,00,000. Scope includes delivery, installation, testing, and commissioning with on-site support. Delivery address: SSE Pway Store Depot, Kota Jn, Kota, Rajasthan. Warranty: 1 year from final acceptance or after installation; OEM warranty certificates required at delivery. Post-delivery service centers must be established in India. GST payable by bidder; GST rate to be applied as per actuals. No BOQ items published.

This tender emphasizes supply-and-serve delivery with an option clause for quantity variation up to 25% and a flexible delivery timeline linked to the original period, ensuring continuity of service during expansion. Unique inspection arrangement places responsibility on consignee for final acceptance. The procurement is location-specific and focuses on a complete GPS tracking solution including installation and commissioning.

Keywords: tender in Kota, West Central Railway procurement, GPS tracking system Kota Rajasthan, Indian Railways GPS bid 2025.

Key Specifications

  • GPS Tracking System (hardware and software) with on-site installation

  • Delivery to Kota, Rajasthan with commissioning

  • 1-year OEM warranty; submission of OEM warranty certificates

  • India-based service centers for maintenance and support

  • Option clause enabling ±25% quantity adjustment

Terms & Conditions

  • EMD of ₹3,00,000 required with bid submission

  • Delivery and installation included at Kota site; 1-year warranty

  • GST payable by bidder; post-delivery inspection by consignee

Important Clauses

Payment Terms

GST handling as per actuals; reimbursement limits stated; explicit payment terms not provided in ATC

Delivery Schedule

Delivery starts after order; option clause allows up to 25% quantity change with formula-based time extension

Penalties/Liquidated Damages

No explicit LD percentage provided in ATC; standard procurement penalties may apply per contract

Bidder Eligibility

  • Experience in supplying GPS tracking systems for government or railway sector

  • Demonstrated after-sales service network in India

  • Ability to provide OEM warranty certificates and authorizations

Past Similar Tenders (Historical Results)

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Posted: 2 September 2025
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Posted: 2 September 2025
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Posted: 10 October 2025
Closed: 13 October 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar GPS tracking system deployments

4

Financial statements (audited) for past fiscal year

5

EMD payment proof

6

Technical bid documents and compliance with GPS hardware/software requirements

7

OEM authorization or dealer/ distributor certificate

8

Any certificates related to after-sales service capability in India

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for GPS tracking system tender in Kota Rajasthan 2025

Bidders must submit GST, PAN, EMD ₹3,00,000, experience certificates and OEM authorizations. Include technical bid for GPS hardware/software, installation, testing and commissioning. Provide OEM warranty certificates; demonstrate India-based service centers. Follow post-receipt inspection terms and option-quantity clauses; ensure compliance with GST rules.

What documents are required for GPS tender Kota Rajasthan 2025

Required documents include GST registration, PAN, audited financial statements, experience certificates of GPS deployments, EMD proof of ₹3,00,000, OEM authorization, and technical bid with compliance statements for hardware, software, installation, and AMC/maintenance capabilities in India.

What are the technical specifications for GPS tracking system Kota tender

No detailed technical specs published; bidders must provide complete GPS tracking hardware and software with on-site installation and commissioning, plus 1-year OEM warranty. Ensure installation at Kota depot and training where applicable, with post-acceptance service centers in India.

When is the delivery deadline for Kota GPS procurement 2025

Delivery period is governed by the option clause allowing up to 25% quantity variation; the exact calendar days depend on the original delivery period and the extended period formula, with a minimum extension of 30 days for increased quantities.

What are the GST terms for the West Central Railway GPS tender

Bidders pay applicable GST on supply; reimbursement will be based on actuals or applicable rates, whichever is lower, capped by the quoted GST percentage in the bid; GST handling is bidder-responsibility per ATC terms.

What warranty and after-sales support are required for Kota GPS system

The supplier must provide a 1-year warranty from final acceptance or after installation; OEM warranty certificates must be submitted at delivery; service centers must operate in India with trained personnel for maintenance and troubleshooting.

What is the inspection process for Kota depot GPS equipment

Post-receipt inspection at consignee site is mandatory before acceptance; pre-dispatch inspection is Nil unless ATC specifies otherwise; nominated inspection agency will conduct the inspection as per buyer's ATC.

How does the quantity option clause affect delivery planning

The buyer may increase quantity up to 25% during contract and extend delivery period using a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. This ensures scalability without separate procurement cycles.