GEM

South Eastern Coalfields Limited Bearing & Gland Components Tender UMARIA Madhya Pradesh 2025

Bid Publish Date

01-Nov-2025, 6:07 pm

Bid End Date

29-Nov-2025, 7:00 pm

EMD

₹3,950

Value

₹16,32,862

Location

UMARIA , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue01-Nov-2025, 6:07 pm
Corrigendum22-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

136

Categories 9

BEARING BLOCK RING BUSH SLEEVE BOX PUMP SPARE PARTS WORM GEAR IMPELLERS CENTRIFUGAL COMPRESSORS

Tender Overview

South Eastern Coalfields Limited invites bids for a broad range of mechanical bearing and gland components including Shaft with Key, Impellers, Diffusers, Stage/Gland Bushes, Neck Rings, and associated housings (MOC EN8, CI, GM materials) for supply to UMARIA, Madhya Pradesh. Estimated contract value is ₹1,632,861.54 with an EMD of ₹3,950. The procurement scope spans 25 distinct items under a single supply contract, with potential quantity flexibility under option clauses up to ±25%. The project targets reliable sourcing of OEM-grade components to support shaft and pump assemblies, with a one-year warranty requirement. Unique factors include mandatory BIS/type-test certificates and GST-compliant invoicing, plus GeM portal invoicing and GST documentation. This tender emphasizes standard-compliant, non-toxic material handling and precise documentation alignment for vendor registration and payment processing, set within the Madhya Pradesh state framework.

Technical Specifications & Requirements

  • Product category: Bearing blocks, stuffing box housing, gland pairs, diffusers, shafts, stage bushes, suction/discharge casings, and related MOC components (EN8, CI, GM, MS).
  • Estimated value: ₹1,632,861.54; EMD: ₹3,950.
  • Brand/standards referenced: requirement to upload BIS licence, type test certificates; ensure GSTIN invoice with consignee name and GSTIN; supplier to comply with hazardous-material handling if applicable.
  • Warranty: 1 year from final acceptance or supply completion.
  • Delivery/quantities: 25 items in BoQ with flexible quantities per option clause (up to ±25% during/after contract).
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice on GeM; safety/health/environment provisioning for hazardous items per regulation.
  • Payment terms: GST as applicable; payment sequence tied to delivery acceptance and GST compliance.
  • Delivery timeline: Not specified; option clause governs delivery extension logic and minimum 30 days increment rules.

Terms, Conditions & Eligibility

  • EMD: ₹3,950; to be provided per bid submission.
  • Delivery terms: Option clause allows ±25% quantity change and prorated extended delivery period with minimum 30 days.
  • GST/Tax: Bidder to verify GST applicability; reimbursement capped to quoted rate or actuals, whichever lower.
  • Documents for vendor code: PAN, GSTIN, cancelled cheque, EFT mandate; BIS/type-test certificates if applicable; GST invoice on GeM portal with consignee GSTIN.
  • Warranty: 1 year warranty on supplied products from acceptance date.
  • Compliance: Non-toxic health impact assurances; MSDS/batch number labeling for hazardous items; adherence to safety, transport and storage regulations.

Key Specifications

  • Estimated contract value: ₹1,632,861.54

  • EMD amount: ₹3,950

  • Total BoQ items: 25

  • Materials: EN8, CI, GM, MS based components

  • Warranty: 1 year from final acceptance

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract rates

  • GST handling: bidder bears GST; invoicing per GeM with consignee GSTIN

  • Mandatory BIS/type-test certificates for product compliance

  • 1-year warranty on supplied components

  • Delivery timelines governed by option clause with minimum 30 days increment

Important Clauses

Payment Terms

GST as applicable; payment on acceptance with GST compliance; invoicing via GeM portal with GST portal confirmation

Delivery Schedule

Quantity variations up to 25% allowed; delivery period calculated from last delivery order date; minimum 30 days for extended delivery

Penalties/Liquidated Damages

Not specified in provided terms; adherence to delivery extension rules implied

Bidder Eligibility

  • Must hold PAN and valid GSTIN

  • Must provide BIS/type-test certificates where applicable

  • Must comply with GeM invoicing and GST payment documentation

Past Similar Tenders (Historical Results)

5 found

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Posted: 28 February 2025
Closed: 4 April 2025
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Posted: 22 April 2025
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Posted: 19 April 2025
Closed: 10 May 2025
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Posted: 16 February 2025
Closed: 3 March 2025
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SHAFT R H SS431T PART NO- 18001000,IMPELLER SUCTION PART NO- 1506CF8M,IMPELLER DELIEVRY PART NO- 15

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 29 April 2025
Closed: 9 May 2025
GEM

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bearing Block CI_PN_301923021304C Bearing Block CI_PN_301923021304C 1 nos [email protected] 60
2 Stuffing Box Housing MOC CI_PN_301923021308C Stuffing Box Housing MOC CI_PN_301923021308C 1 nos [email protected] 60
3 Shaft with Key and Nut MOC EN8_PN_301923021309E Shaft with Key and Nut MOC EN8_PN_301923021309E 1 nos [email protected] 60
4 Base Bush Suction MOC GM_PN_12500030511G Base Bush Suction MOC GM_PN_12500030511G 1 nos [email protected] 60
5 Base Bush Discharge MOC GM_PN_12500030512G Base Bush Discharge MOC GM_PN_12500030512G 1 nos [email protected] 60
6 Stage Bush MOC CI_PN_12500030513C Stage Bush MOC CI_PN_12500030513C 4 nos [email protected] 60
7 Neck Ring Suction MOC CI_PN_12500030517C Neck Ring Suction MOC CI_PN_12500030517C 5 nos [email protected] 60
8 Neck Ring Discharge MOC CI_PN_12500030518C Neck Ring Discharge MOC CI_PN_12500030518C 5 nos [email protected] 60
9 Gland Pair MOC CI_PN_12500030516C Gland Pair MOC CI_PN_12500030516C 1 nos [email protected] 60
10 Diffuser MOC CI_PN_14900030402C Diffuser MOC CI_PN_14900030402C 4 nos [email protected] 60
11 Shaft MOC EN 8 With Key_PN_14900030403E Shaft MOC EN 8 With Key_PN_14900030403E 4 nos [email protected] 60
12 Middle Casing MOC CI_PN_14900030407C Middle Casing MOC CI_PN_14900030407C 6 nos [email protected] 60
13 Stage Bush MOC GM_PN_14900030413G Stage Bush MOC GM_PN_14900030413G 10 nos [email protected] 60
14 Suction Casing MOC CI_PN_14900030405C Suction Casing MOC CI_PN_14900030405C 1 nos [email protected] 60
15 Delivery Casing MOC CI_PN_14900030406C Delivery Casing MOC CI_PN_14900030406C 1 nos [email protected] 60
16 Shaft Sleeve DE MOC GM_PN_14900030425G Shaft Sleeve DE MOC GM_PN_14900030425G 6 nos [email protected] 60
17 Shaft Sleeve NDE MOC GM_PN_14900030426G Shaft Sleeve NDE MOC GM_PN_14900030426G 6 nos [email protected] 60
18 Impeller Distance Bush MOC CI_PN_14900030424C Impeller Distance Bush MOC CI_PN_14900030424C 12 nos [email protected] 60
19 Gland Stud Suction MOC MS_PN_14900030432M Gland Stud Suction MOC MS_PN_14900030432M 12 nos [email protected] 60
20 Gland Stud Discharge MOC MS_PN_14900030433M Gland Stud Discharge MOC MS_PN_14900030433M 12 nos [email protected] 60
21 Base Bush Suction MOC GM_PN_14900030411G Base Bush Suction MOC GM_PN_14900030411G 6 nos [email protected] 60
22 Base Bush Discharge MOC GM_PN_14900030412G Base Bush Discharge MOC GM_PN_14900030412G 6 nos [email protected] 60
23 Tie Rod With Nut MOC MS_PN_14900030427C Tie Rod With Nut MOC MS_PN_14900030427C 10 nos [email protected] 60
24 Oil Seal Suction MOC MS Rubber_PN_14900030430R Oil Seal Suction MOC MS Rubber_PN_14900030430R 10 nos [email protected] 60
25 Impeller CI_PN_14900030401C Impeller CI_PN_14900030401C 10 nos [email protected] 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GST invoice copy uploaded on GeM with GST portal payment receipt

6

BIS licence (if applicable) and type test certificate

7

OEM authorizations (if applicable) and product certifications

8

Experience certificates and financial statements (as required by vendor code creation)

Corrigendum Updates

1 Update
#1

Update

22-Nov-2025

Extended Deadline

29-Nov-2025, 7:00 pm

Opening Date

29-Nov-2025, 7:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for bearing components tender in UMARIA MP 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide BIS/type-test certificates and OEM authorizations if required; upload GST-compliant invoices via GeM and ensure product warranty of 1 year post-acceptance.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; ensure GST invoices on GeM; provide BIS/type-test certificates and relevant product certifications; include experience certificates and financial statements as applicable.

What is the estimated contract value and EMD for this tender?

Estimated value is ₹1,632,861.54 with an EMD of ₹3,950. Bidder must deposit the EMD as specified, and ensure funds eligible for bid processing and vendor code creation.

What are the delivery terms and quantity variation rules?

The option clause allows ±25% quantity variation at contract; additional delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What standards and certifications are mandated for this procurement?

Upload BIS licence and type test certificates where prescribed; ensure compliance with ISI/BIS standards as applicable to product category; ensure non-toxic healthSafe material handling documentation.

What warranty and payment terms apply to supplied components?

Warranty is 1 year from final acceptance; GST-based payments apply with invoicing on GeM; payment terms align to delivery acceptance and GST compliance.