GEM

Southern Railway Rain Suit Tender 2025 Rain Gear Q3 Supply in India with 25% Quantity Flexibility

Bid Publish Date

26-Nov-2025, 11:37 am

Bid End Date

03-Dec-2025, 9:00 am

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue26-Nov-2025, 11:37 am
AwardPending
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Quantity

532

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data
  • • Technical standards: Not specified; emphasis on sample approval and goods-only supply
  • • Special clauses: 25% quantity variation right; extension of delivery period with calculation formula
  • • Eligibility: GST responsibility; advance sample approval process
  • • Warranty/AMC: Not specified
  • • Penalties: Not specified
  • • Delivery: 30+ day minimum delivery implication via formula for extended period
  • • Installation: Not applicable; scope is supply of rain suits

Categories 2

RAIN SUIT RAIN WEAR

Tender Overview

Southern Railway of Indian Railways invites bids for the procurement of Rain Suit in the Q3 category. The contract scope is limited to the supply of goods with no Bill of Quantities published. A notable feature is the option clause allowing a +/- 25% variation in ordered quantity at contracted rates, and delivery timelines tied to the original delivery period. Bidders must adhere to GST considerations and the buyer's sample approval process, including an advance sample requirement before bulk production. The contract emphasizes that delivery periods can be adjusted if sample approval is delayed, and there is flexibility around quantity during the contract term. The scope focuses on reliable rain protection gear suitable for railway operations, with emphasis on conformity to purchaser-specified standards and process compliance. Notably, no BOQ items are listed, and the procurement is positioned as a goods-only supply contract under railways framework. This tender reflects standard government procurement practices, including provisional quantity adjustments, GST treatment guidance, and pre-bulk-supply sample verification.

Technical Specifications & Requirements

  • Scope: Only supply of goods (Rain Suit, Q3 category) with no BOQ items available
  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity
  • Delivery Timing: Increased delivery period calculations based on (additional/original quantity) × original delivery period, minimum 30 days
  • Sample Process: Submit 3 advance samples within 5 days of award; buyer to approve or request modifications within 7 days; bulk supply aligned to approved sample
  • GST: Bidders to determine applicable GST; reimbursement as per actuals or lower rate
  • Scope Note: Provision states “Scope of supply: Only supply of Goods”
  • Documentation: Advance sample requirements and conformity to contract specifications apply

Terms, Conditions & Eligibility

  • Delivery, Quantity Flexibility: 25% variation in contracted quantity during and post-award; delivery period adjustments allowed
  • GST Compliance: Bidder responsible for GST; reimbursement capped to actuals or quoted rate
  • Advance Sample: 3 samples within 5 days; modifications within 7 days; unsatisfactory samples may lead to fresh samples or contract termination
  • Contract Scope: Goods-only supply; no BOQ items; no explicit payment terms stated in available data
  • Quality/Conformity: Supplies must adhere to approved sample and contract specifications; deviations may prompt further actions

Key Specifications

  • Rain Suit (Q3 category) – scope limited to supply of goods

  • Quantity/BOQ: 0 items published; no explicit quantities

  • Delivery: calculated per original delivery period with option for extension

  • Advance sample: 3 samples within 5 days; modifications within 7 days

  • GST: bidder bears GST; reimbursement as actuals or lower rate

  • Compliance: adherence to contract specifications and approved sample

  • Warranty/Support: not specified in available data

Terms & Conditions

  • Quantities may vary by ±25% during contract term with contracted rates

  • Advance sample process required before bulk manufacturing

  • GST to be determined by bidder; reimbursement as actuals or lowest rate

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery period calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Advance Sample Approval

Submit 3 samples within 5 days of award; buyer to approve or specify modifications within 7 days; delay may modify delivery schedule without LD

GST Guidance

Bidders must determine applicable GST; reimbursement based on actuals or quoted rate, whichever is lower

Bidder Eligibility

  • Eligibility for supply of rain gear to Indian Railways/railway procurements

  • Evidence of prior experience in protective clothing or rain gear supply

  • Financial stability documentation and GST registration

Past Similar Tenders (Historical Results)

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Closed: 18 August 2025
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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant to rain gear or protective clothing)

4

Financial statements (as available; evidence of financial capability)

5

EMD/Security deposit (if applicable per tender framework) or equivalent

6

Technical bid documents demonstrating product conformity

7

OEM authorizations or distributorship certificates (if applicable)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the rain suit tender in Southern Railway 2025?

To bid, ensure you can supply Rain Suit in the Q3 category; submit GST, PAN, and experience certificates, along with technical bid documents. Prepare advance samples (3 units) within 5 days of award and align with the 7-day modification window; quantity may vary by 25%.

What documents are required for the Southern Railway rain suit bid 2025?

Required documents include GST registration, PAN card, experience certificates in rain protection gear supply, financial statements, and any OEM authorizations. Also prepare technical compliance documents and any security deposit or EMD as applicable by tender framework.

What is the payment and delivery framework for this rain suit tender?

Delivery timelines depend on the original delivery period; quantity can shift by 25% during contract. GST handling is bidder’s responsibility with reimbursement as actuals or lower rate. Advance sample submission is mandatory before bulk manufacturing, with potential schedule adjustments for approvals.

Which standards or certifications are required for the rain suit supply?

The data does not specify explicit standards; emphasis is on conforming to approved sample and contract specifications, with ISI/IS 550 or other standards not explicitly stated. Ensure product meets the buyer’s approved sample requirements and protective clothing guidelines.

How is quantity variation managed in the rain suit contract with Southern Railway?

The purchaser may increase or decrease quantity by up to 25% at contracted rates. If extended delivery is needed, the additional time is calculated as (additional/original) × original delivery period, with a minimum of 30 days.

What is the advance sample process for this rain suit procurement?

Submit 3 advance samples within 5 days of contract award. The buyer will approve or request modifications within 7 days. If the buyer delays approval, delivery period is adjusted; repeated deviations can lead to fresh samples or contract termination.

Is the payment term specified for the Southern Railway rain suit project?

The tender data specifies GST treatment and that this is a goods-only supply contract, but explicit payment term timelines are not provided in the available data. Bidder should seek clarification on payment milestones during bid participation.

What is the scope of supply for this rain suit procurement?

Scope is restricted to the supply of goods only, with no BOQ items published. The contract emphasizes sample-based conformity and quantity variation rights, and requires compliance with purchaser specifications and paperwork.