GEM

National Institute Of Fisheries Post Harvest Technology AMC for Weighing Balances Tender Kerala 2025

Bid Publish Date

27-Nov-2025, 12:38 pm

Bid End Date

08-Dec-2025, 1:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue27-Nov-2025, 12:38 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Official brand/oem requirements to support pre-owned weighing balances across multiple brands
  • • Mandatory stamping by Department of Legal Metrology, Government of Kerala in December 2025
  • • Noted option clause allowing ±25% quantity/duration variation at issuance
  • • Service provider must have a local presence in Kerala with verifiable evidence
  • • Dedicated toll-free service line required for bidder/oem support
  • • Past experience documents accepted include client contracts, invoices with self-certification, or execution certificates
  • • No additional charges for mandatory stamping; ensure compliance with local regulations
  • • AMC scope includes preventive maintenance, calibration, and firmware/software updates where applicable

Categories 5

TECHNICAL SERVICES OTHER SERVICE WATER LEVEL RECORDER WHEAT FLOUR MICROCENTRIFUGES

Tender Overview

National Institute Of Fisheries Post Harvest Technology invites bids for an Annual Maintenance Contract (AMC) for pre-owned weighing balances from various brands. The scope includes quarterly maintenance with a mandatory stamping of balances by the Department of Legal Metrology, Government of Kerala in December 2025, at no extra charge. A flexible contract approach allows a ±25% adjustment in quantity or duration at issuance and post-issuance. An on-ground service provider must operate within the consignee's state, with dedicated support phone access. This procurement targets timely, compliant service for fisheries post-harvest equipment across Kerala.

Technical Specifications & Requirements

  • Product Category: AMC for weighing balances (pre-owned) from multiple brands
  • Service Scope: Routine preventive maintenance, fault diagnosis, parts replacement, calibration, and software/firmware updates where applicable
  • Service Availability: Local office of service provider in the state of the consignee (Kerala) with documentary evidence
  • Support: Dedicated toll-free phone line for service support
  • Legal Metrology Stamping: December 2025 stamping through Kerala Dept. of Legal Metrology; no additional charges
  • Contract Variation: Option Clause allows ±25% quantity or duration adjustment at contract issuance; bidders must accept revised scope

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly stated in available data; bidders should anticipate standard EMD practices per state norms
  • Experience Proof: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes
  • Service Locality: Office of service provider must be located in the consignee state (Kerala) with documentary evidence
  • Support Accessibility: Dedicated toll-free service number required
  • ATC Compliance: Work must align with the scope of the tender and mandatory stamping in December 2025 without extra charges

Key Specifications

    • Product: Pre-owned weighing balances from multiple brands
    • Scope: Annual Maintenance Contract with quarterly maintenance visits
    • Standards/Compliance: ISI/ISO where applicable; stamping by Legal Metrology (Kerala) in December 2025
    • Delivery/Installation: On-site maintenance at consignee location in Kerala within agreed SLA
    • Warranty/Support: Ongoing service support; no extra charges for stamping; toll-free support line

Terms & Conditions

  • Quantities and duration may vary by up to ±25% at contract issue and after issuance

  • Service provider must establish a local Kerala office with verifiable evidence

  • December 2025 stamping of weighing balances through Kerala Legal Metrology; no additional charges

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should align with standard government AMC terms and confirm payment on quarterly maintenance milestones following completion and acceptance

Delivery Schedule

Maintenance visits on a quarterly basis; on-site scheduling to be mutually agreed, with December 2025 stamping activity scheduled through Legal Metrology

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard SLA-based penalties for non-performance or delayed service, to be detailed in the contract

Bidder Eligibility

  • Experience in providing AMC for weighing balances or similar laboratory/industrial balances

  • Proven local presence in Kerala with verifiable address and support capabilities

  • Financial stability demonstrated via recent financial statements and solvency documents

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AMC on weighing balances

4

Financial statements or solvency proof

5

EMD submission proof (as applicable by state norms)

6

Technical bid documents and maintenance capability statements

7

OEM authorizations or dealer/parts supply confirmations

8

Local presence proof in Kerala (office address, contact details)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for weighing balances AMC tender in Kerala 2025?

Bidders should prepare enterprise details, GST, PAN, and experience certificates for balance maintenance. Submit OEM authorizations, financial statements, and proof of a local Kerala service office. Include documentation for December 2025 Legal Metrology stamping and confirm ±25% scope flexibility at contract issuance.

What documents are required for the Kerala weighing balance AMC bid?

Required documents include GST certificate, PAN, recent financial statements, experience certificates for similar AMC, OEM authorizations, and a local Kerala office proof. Also provide service hotline details and past project proofs such as invoices and client execution letters.

What are the key technical requirements for pre-owned weighing balances AMC?

Key specs include routine preventive maintenance, calibration, fault diagnosis, parts replacement where applicable, and firmware updates. Ensure local service capability in Kerala and compliance with December 2025 Legal Metrology stamping with no extra charges.

What is the stamping requirement for weighing balances in Kerala?

The tender requires stamping of listed weighing balances through the Department of Legal Metrology, Government of Kerala, in December 2025, with no additional charges to the contract.

What constitutes eligibility for service support in this tender?

Eligibility demands a dedicated toll-free service line, a local Kerala service office, and documented past experience in similar balance maintenance projects, with contract/invoice-based proofs acceptable.

How does the ±25% variation clause affect the AMC scope?

The contract allows ±25% adjustments in quantity or duration at issuance and post-issuance; bidders must accept revised scope and prepare adaptable resource plans to cover potential increases or reductions.