GEM

Indian Army Department of Military Affairs IT Software Tender 2025 for Microsoft Office Pro, Windows 11 Pro & QuickHeal Antivirus – 2025

Bid Publish Date

30-Nov-2025, 4:35 pm

Bid End Date

20-Dec-2025, 4:00 pm

Location

JAMMU , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue30-Nov-2025, 4:35 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

46

Category

Microsoft Office Professional 21

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army, Department of Military Affairs. Procurement scope: supply, installation, testing, commissioning of software licenses and antivirus, plus training of operators and potential statutory clearances if applicable. Software categories include Microsoft Office Professional 24/21, Windows 11 Pro, and Antivirus QuickHeal for 10-user configurations (1-year and 3-year licenses). Bid condition: pre-bid is mandatory. Geographic scope and start/end dates are not specified in the data provided; bidders should confirm location and schedule with the procuring authority. This tender emphasizes complete lifecycle support from delivery to user training within a single procurement package, suitable for centralized IT deployments in military or defense clusters.

Technical Specifications & Requirements

  • Product names: Microsoft Office Professional 24, Microsoft Office Professional 21, Windows 11 Pro, Antivirus QuickHeal (1 Year 10-User; 3 Year 10-User).
  • Scope of supply: Supply, Installation, Testing, Commissioning, and Training of operators; include any required statutory clearances if applicable.
  • Delivery context: Licenses with installation and commissioning across end-user devices; ensure compatibility with existing IT infrastructure.
  • Standards/Compliance: Not explicitly specified in the data; bidders should confirm license compliance, activation methods, and support terms.

Terms, Conditions & Eligibility

  • Pre-bid mandatory bidding process requirement.
  • Scope of supply includes full lifecycle support: supply, installation, testing, commissioning, and operator training.
  • EMD/price details are not disclosed in the provided data; bidders should verify exact EMD and payment terms in the official tender documentation.
  • Delivery/installation timelines: Not specified; responders must seek clarity on delivery schedule and acceptance criteria.
  • Warranty/AMC expectations: Not specified; confirm warranty terms for software licenses and post-installation support.

Key Specifications

    • Product names and categories: Microsoft Office Professional 24, Microsoft Office Professional 21, Windows 11 Pro, Antivirus QuickHeal (1 Year Ten User, 3 Year Ten User)
    • Quantities: 10-user license bundles for each antivirus option (based on tender text)
    • Scope: Supply, Installation, Testing, Commissioning, Training of operators
    • Delivery/location constraints: Not specified; verify deployment sites and acceptance criteria
    • Compliance/Standards: License compliance and activation terms to be confirmed with OEM
    • Support/After-sales: Training included; confirm ongoing support terms and updates

Terms & Conditions

  • Pre-bid mandatory submission

  • Complete lifecycle: supply to operator training

  • Confirm license quantities and deployment scope

Important Clauses

Payment Terms

Details not disclosed; bidders must refer to official tender documents for advance, milestone, and final payment terms.

Delivery Schedule

Not specified; bidders should obtain exact delivery timelines and acceptance testing windows from the buyer.

Penalties/Liquidated Damages

Not provided; clarify LD terms, duration, and cap during bid submission.

Bidder Eligibility

  • Experience in supplying and installing software licenses (Microsoft Office, Windows OS, antivirus) for large organizations

  • Ability to provide operator training and post-installation support

  • Compliance with OEM licensing terms and regional procurement regulations

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Microsoft Office Professional 24 Microsoft Office Professional 24 5 nos amanvirk 28
2 Microsoft Office Professional 21 Microsoft Office Professional 21 1 nos amanvirk 28
3 Windows 11 Pro Windows 11 Pro 13 nos amanvirk 28
4 Antivirus quickheal 1 Year tenUser Antivirus quickheal 1 Year tenUser 3 nos amanvirk 28
5 Antivirus quickheal 3 Year ten User Antivirus quickheal 3 Year ten User 1 nos amanvirk 28
6 information technology information technology 23 nos amanvirk 28

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar software license supply and installation

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit as applicable (per official tender terms)

6

Technical Bid Document detailing license specs and deployment plan

7

OEM Authorization if required for Microsoft Office and QuickHeal licenses

8

Any other statutory compliance certificates requested in Terms and Conditions

Corrigendum Updates

3 Updates
#1

Update

15-Dec-2025

Extended Deadline

20-Dec-2025, 4:00 pm

Opening Date

20-Dec-2025, 4:30 pm

#2

Update

13-Dec-2025

Extended Deadline

16-Dec-2025, 5:00 pm

Opening Date

16-Dec-2025, 5:30 pm

#3

Update

11-Dec-2025

Extended Deadline

13-Dec-2025, 5:00 pm

Opening Date

13-Dec-2025, 5:30 pm

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army IT software tender 2025 in India?

Bidders must participate through the official portal, ensure pre-bid submission, and provide licenses for Microsoft Office Professional 24/21, Windows 11 Pro, and QuickHeal Antivirus for 10-user packs. Include GST, PAN, experience certificates, financials, EMD, OEM authorizations, and a deployment plan with installation and training details.

What documents are required for the Indian Army software tender 2025?

Submit GST certificate, PAN, 2–3 years of financials, experience certificates for similar deployments, EMD documentation, technical bid detailing license specs, and OEM authorizations for Microsoft and QuickHeal products. Include deployment and training plan within the bid.

What are the technical specifications for Microsoft Office licenses in this tender?

Licenses cover Microsoft Office Professional 24 and 21; verify edition specifics, activation method, user count (10-user blocks for antivirus), and compatibility with existing devices. Ensure license terms match OEM requirements and include update rights and support.

When is delivery and installation expected for the Indian Army IT tender 2025?

Exact delivery timelines are not disclosed here. Bidders should obtain the official schedule from the tender documents and align deployment across all required devices with installation, testing, commissioning, and operator training within the specified window.

What are the payment terms for the Indian Army software procurement?

Official payment terms are not stated in the data provided. Bidders must confirm whether payments are milestone-based, include any advance, and specify performance/acceptance criteria in the formal tender to ensure timely compensation.

What eligibility criteria apply to supply and installation contractors for this bid?

Applicants should demonstrate prior experience in software license supply and deployment, offer OEM-authorized licenses for Microsoft Office and antivirus products, provide operator training, and show financial stability through audited statements; pre-bid submission is mandatory per tender terms.

What licenses and certifications are required for QuickHeal antivirus in this tender?

Bidders must provide QuickHeal antivirus licenses with 1-Year and 3-Year options for 10 users, ensure OEM authorization, and confirm license activation and ongoing support terms. Maintain compliance with licensing policies and updates for defense deployments.

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