GEM

Mod Sectt Establishment Defence Tender Budgam JK 2025: ISO 9001 Event Services, Trophy & Seating Equipment

Bid Publish Date

08-Dec-2025, 8:22 pm

Bid End Date

20-Dec-2025, 9:00 pm

Location

BUDGAM , JAMMU AND KASHMIR

Progress

Issue08-Dec-2025, 8:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

364

Category

Rolling Trophy

Bid Type

Two Packet Bid

Categories 6

METALLURGY POWER SEATING ARRANGEMENT STADIUM ADVERTISEMENT FERROUS ALLOY SUPPLY

Tender Overview

Mod Sectt Establishment of the Department of Defence invites bids for an event-oriented procurement package located in Budgam, Jammu & Kashmir. Scope covers Rolling Trophy, Certificates, Medallions, Prize items, Souvenirs, plus Seating for 100 persons, Hiring of power equipment, Tea/refreshments for panelists and media, and Lunch for all visitors. Delivery/installation is to occur at the QUASBA BIRU, ARMY BEERWAH CAMP, BUDGAM (J&K). Bidders must ensure OEM-backed installation, NDA compliance, and ISO 9001 certification. A mandatory pre-interaction is required for detailed design and methodology. The procurement emphasizes on-site supply, installation, testing, commissioning, and operator training, with documents for vendor code creation and GST/PAN validations.

Technical Specifications & Requirements

  • Scope includes: Supply, Installation, Testing, Commissioning, and operator training.
  • Items include: Rolling Trophy, Certificates, Medallions, Prize and Souvenirs, Seating for 100, Power Equipment hiring, Tea/Refreshments, Lunch, PA equipment, Advertising/media coverage, Banners.
  • Delivery/installation at QUASBA BIRU, Army Beerwah Camp, Budgam; commissioning to be performed by OEM-certified resources or OEM-authorised resellers.
  • Must hold ISO 9001; OEM must have registered Indian presence for after-sales service; Net worth positivity required; GST compliance with applicable rates.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA to be uploaded; pre-interaction mandatory for detailed design.

Terms, Conditions & Eligibility

  • NDA required and non-disclosure must be observed for contract details.
  • Bidder must be free from liquidation or bankruptcy; provide undertaking.
  • ISO 9001 certification for bidder or OEM; OEM must have India-based registered office for after-sales.
  • GST registration and PAN; GST will be reimbursed as actuals or at quoted rate, whichever is lower.
  • Delivery and installation as per scope; vendor code creation documents required (PAN, GSTIN, cancelled cheque, EFT mandate).

Key Specifications

  • Supply, Installation, Testing & Commissioning of event equipment and training of operators

  • Items: Rolling Trophy, Certificates, Medallions, Prize items, Souvenirs, 100-seater seating, power equipment, catering & media services, PA system, banners

  • Delivery at QUASBA BIRU, Army Beerwah Camp, Budgam (J&K); installation by OEM-certified personnel

  • ISO 9001 certified bidder or OEM; positive net worth; India-based after-sales support

  • GST as applicable; Bidders must upload PAN, GSTIN, Cancelled Cheque, EFT Mandate

Terms & Conditions

  • Pre-interaction mandatory for detailed design and methodology

  • ISO 9001 certification required for bidder or OEM

  • Delivery, installation, and commissioning at Budgam location with OEM-certified resources

  • GST reimbursement rules and GSTIN/PAN submission required

  • NDA to be uploaded with bid; non-disclosure obligations

Important Clauses

Payment Terms

GST reimbursement as actuals or as per applicable rates (whichever is lower), subject to quoted GST percentage; no explicit advance/payment schedule stated.

Delivery Schedule

Delivery and installation at QUASBA BIRU Army Beerwah Camp Budgam; installation by OEM-certified personnel; detailed methodology to be approved during pre-bid interaction.

Penalties/Liquidated Damages

Not explicitly stated; LD provisions to be clarified during detailed design and ATC review; NDA compliance urged to protect contract information.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • ISO 9001 certified bidder or OEM or OEM-authorised reseller

  • Positive net worth as per last audited financial statement

Past Similar Tenders (Historical Results)

5 found

CHT for guest,Banners,Invitation Cards,Pamphlets,Posters,Media Coverage,Seating arrangement,PA Equi

Indian Army

KUPWARA, JAMMU & KASHMIR

Posted: 10 May 2025
Closed: 31 May 2025
GEM

Kitbag for 12 teams,Jersey for teams,Preparation of ground and matting,Media coverage and printing

Indian Army

KUPWARA, JAMMU & KASHMIR

Posted: 2 June 2025
Closed: 26 June 2025
GEM

Hiring of Plastic Chair for Guest,Hiring of Genr Set 5KVA,Hiring of PA Eqpt,Meals and refreshment f

Indian Army

KUPWARA, JAMMU & KASHMIR

Posted: 25 April 2025
Closed: 28 May 2025
GEM

Setting up of stage incl Samiyana,Seating arng for audience for 100 persons,Hiring Ch of Lighting a

Indian Army

Posted: 13 August 2025
Closed: 28 August 2025
GEM

Invitation card,Design and printing poster and banners,Hiring of seating arrangement,Hiring of ligh

Indian Army

LOHIT, ARUNACHAL PRADESH

Posted: 16 August 2025
Closed: 1 September 2025
GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Rolling Trophy Rolling Trophy 1 nos collection63 15
2 Certificate Certificate 25 nos collection63 15
3 Medallions Medallions 25 nos collection63 15
4 Prize and Souvenirs Prize and Souvenirs 1 nos collection63 15
5 Seating Arrangement 100 persons Seating Arrangement 100 persons 100 services collection63 15
6 Hiring of Power Eqpt Hiring of Power Eqpt 1 nos collection63 15
7 Arrangement of Tea and refreshment for panelists media persons etc Arrangement of Tea and refreshment for panelists media persons etc 100 services collection63 15
8 Arrangement of Lunch for all visitors Arrangement of Lunch for all visitors 100 services collection63 15
9 Hiring of PA Eqpt Hiring of PA Eqpt 4 nos collection63 15
10 Advertisement Media Coverage Advertisement Media Coverage 5 nos collection63 15
11 Banner Banner 2 nos collection63 15

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

NDA/Non-Disclosure Declaration on bidder letterhead

6

ISO 9001 certificate (bidder or OEM)

7

OEM authorization/authorisation certificate

8

Vendor Code Creation documents

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the event services tender in Budgam JK 2025?

Bidders must register, submit PAN, GSTIN, cancelled cheque, and EFT mandate, upload NDA, ISO 9001 certificate, OEM authorisation, and NDA. Pre-interaction is mandatory to review detailed design; provide scope of supply including trophy, seating, catering, PA system, and media coverage.

What documents are required for the Budgam defence event tender?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, NDA, ISO 9001 certification (bidder or OEM), OEM authorisation, and vendor code creation documents to participate; ensure GST compliance and net worth positivity per terms.

What are the technical standards for this procurement in Budgam?

Standards demanded include ISO 9001 certification for bidder or OEM; after-sales service via India-based office for imported OEM products; NDA adherence; installation by OEM-certified resources; scope covers supply, installation, testing, commissioning, and operator training.

What is the delivery location for the Budgam tender package?

Delivery/installation is at QUASBA BIRU, ARMY BEERWAH CAMP, BUDGAM (J&K), with on-site commissioning by OEM-certified personnel to ensure proper setup of trophies, seating, PA system, and catering facilities.

What is required for NDA and confidentiality in this tender?

Bidders must upload a Non-Disclosure Declaration on their letterhead, committing not to disclose contract details, specifications, or plans during and after the contract; violations may trigger legal action per applicable rules.

Are there any warranty or post-sale requirements for defence event supply?

While explicit warranty terms are not detailed, OEM-certified post-sales support and India-based service availability are required; ensure ISO 9001 and OEM authorization are in place to qualify for support.

What items are covered under the scope of supply in this tender?

Scope includes Rolling Trophy, Certificates, Medallions, Prize items, Souvenirs, 100-seat seating, Power Equipment hire, Tea/Refreshments, Lunch, PA equipment, Advertising/media coverage, and Banners, along with on-site installation and training.

What is the payment treatment for GST in this tender?

GST will be reimbursed as actuals or at the applicable rates, whichever is lower; bidders must quote GST percentage accurately and ensure GSTIN validity to avoid discrepancies during payment processing.