GEM

Hindustan Petroleum Corporation Ltd VMS Server CCTV System Tender SiRohi Rajasthan 2025

Posted

29 Oct 2025, 03:32 pm

Deadline

13 Nov 2025, 04:00 pm

Location

SIROHI , RAJASTHAN

Progress

Issue29 Oct 2025, 03:32 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a VMS SERVER CCTV SYSTEM service contract in SiRohi, Rajasthan (307001). The scope centers on custom services for video management server integration and associated CCTV system support. The tender references a quantity and value not disclosed, but includes a flexible quantity/contract duration clause up to 25% both prior to award and post-award. The opportunity targets vendors capable of delivering CCTV system integration, VMS configuration, and ongoing service support under HPCL procurement. A distinct emphasis on adapting to contract changes during issuance differentiates this notice.

  • Location: SiRohi, Rajasthan
  • Organization: Hindustan Petroleum Corporation Ltd
  • Category: Custom Bid for Services - VMS SERVER CCTV SYSTEM
  • Key differentiator: 25% quantity/duration flexibility at contract issuance and post-award
  • Notable context: Limited technical specifications available; focus on service capability and compliance readiness

Technical Specifications & Requirements

  • Product/Service: VMS Server CCTV System services including installation, integration, and ongoing support
  • Specifications: Not specified in tender text; bidders should demonstrate capability to deploy and support VMS-based surveillance with CCTV integration
  • Delivery/Installation: No explicit delivery schedule provided; bidders must plan for deployment within HPCL procurement timeline after award
  • Eligibility indicators: Demonstrated experience in CCTV/VMS deployments; OEM authorizations may be required; alignment with local regulatory and safety standards
  • Compliance expectation: Ability to scale with contract quantity/duration changes up to 25%; ability to provide necessary technical documentation and service level commitments

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the available text; bidders should assume standard EMD as per HPCL guidelines and GEM portal requirements
  • Experience: Required to show prior CCTV/VMS deployment experience and capability to perform integration and on-going support
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD submission, technical bid documents, OEM authorizations
  • Payment: Terms not specified; bidders should align with HPCL/GEM established payment terms after delivery/acceptance
  • Warranty/Penalties: Not detailed; bidders should clarify warranty and SLAs during bid submission
  • Clause on quantity/duration: Contractor must accept up to 25% changes in quantity or duration at issuance and post-award

Key Specifications

  • Product/service: VMS Server CCTV System services

  • Quantity/scale: Not disclosed; contract may change up to 25% at issuance and post-award

  • Estimated value: Not disclosed

  • Experience: Demonstrated CCTV/VMS deployment experience

  • Standards/certifications: OEM authorizations may be required; compliance with local regulations

  • Delivery/installation: Not specified; plan post-award deployment

  • Warranty/AMC: Not specified; bidders to propose SLAs

Terms & Conditions

  • EMD amount and exact value not disclosed; bidders should prepare as per GEM guidelines

  • Contract quantity/duration may vary up to 25% before and after award

  • OEM authorizations likely required for CCTV/VMS equipment

Important Clauses

Payment Terms

Terms not specified in tender text; bidders should reference HPCL/GEM standard payment terms and seek explicit terms during bid submission

Delivery Schedule

No explicit schedule provided; bidders must propose a deployment plan aligned with HPCL procurement timeline post-award

Penalties/Liquidated Damages

Not detailed in available data; bidders should request SLAs and LD terms during bid clarification

Bidder Eligibility

  • Proven CCTV/VMS deployment experience with references

  • Valid GST registration and PAN

  • Ability to provide OEM authorizations for CCTV servers and software

  • Financial stability evidenced by audited statements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for CCTV/VMS deployments

4

Financial statements (audited, as applicable)

5

EMD submission proof (as per GEM/HPCL terms)

6

Technical bid documents outlining approach, methodology and team

7

OEM authorizations or dealership certificates for CCTV/VMS products

8

Any existing warranty/AMC capabilities and service SLAs

Frequently Asked Questions

How to bid for VMS server CCTV system tender in SiRohi Rajasthan 2025

Bidders must meet eligibility (GST, PAN, CCTV VMS experience) and submit a technical bid with OEM authorizations, financials, and EMD proof. The contract allows up to 25% quantity/duration changes at issue and post-award, so ensure SLAs, deployment plan, and risk provisions are included.

What documents are required for HPCL CCTV services bid in Rajasthan

Required documents include GST registration, PAN, experience certificates for CCTV/VMS deployments, audited financial statements, EMD proof, technical bid detailing deployment approach, and OEM authorizations for CCTV components. Prepare in line with GEM portal submission guidelines.

What are the technical specifications for VMS CCTV system tender in Sirohi

The tender specifies VMS server CCTV system services with no explicit technical specs in the text. Bidders should provide deployment capabilities, integration with existing CCTV, server specs, and SLAs. Include OEM approvals and compatibility with standard CCTV hardware.

What is the delivery schedule for HPCL VMS CCTV tender in Rajasthan

No explicit delivery date is provided. Propose a realistic deployment plan post-award, aligned with HPCL procurement timelines, including milestones for installation, configuration, testing, and handover with acceptance criteria.

What are the payment terms for HPCL CCTV system procurement 2025

Specific payment terms are not disclosed; bidders should seek clarity on milestones (acceptance, installation, commissioning) and payment schedule (e.g., 30/60/90 days) during bid discussions, ensuring compliance with standard GEM/HPCL terms.

What documents ensure eligibility for CCTV service bidders in Rajasthan

Ensure GST, PAN, experience certificates for CCTV/VMS, OEM authorizations, financial statements, and EMD proof. Provide technical bid detailing deployment approach, team qualifications, and warranty/AMC references where available.

How does the 25% contract quantity flexibility affect bidders

Bidders must accept changes up to 25% in quantity or contract duration at issuance and after award. Plan flexible resource allocation, scalable deployment approaches, and clear terms in the contract to accommodate adjustments without penalties.

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