All India Radio Vehicle Hiring Service Tender Madurai Tamil Nadu 2025 - Hatchback/SUV/Sedan per-vehicle-day, Local/Outstation

Tender Overview

All India Radio, Ministry of Information and Broadcasting, seeks a vehicle hiring service in Madurai, Tamil Nadu (625001) on a per-vehicle-day basis. Eligible fleets may include Hatchback, SUV/MUV, and Sedan options, with local and outstation terms. The estimated contract value is ₹11,13,000. Key scope includes varying kilometer-hour blocks such as 40Kms x 5Hrs and 80Kms x 10Hrs, with round-trip requirements, across local and outstation deployments. The supplier must ensure availability in Tamil Nadu, maintain compliant service levels, and provide an Office of Service Provider within the consignees’ state. The bid emphasises flexibility up to 25% in quantity or duration, and strict contractor liability. Unique constraints include ownership of at least 10% of vehicles by the provider and a payroll obligation for 10% dedicated service staff. This tender targets established transport service providers with regional presence and documented past experience in government-style vehicle deployments.

• Organization: All India Radio
• Location: Madurai, Tamil Nadu (625001)
• Category: Vehicle Hiring Service – per-vehicle-day basis
• Estimated Value: ₹11,13,000
• Key Variants: Hatchback, SUV/MUV, Sedan; local and outstation terms
• Delivery/Availability: On-site service with local office requirement
• Flexibility: 25% quantity/duration adjustment window
• Documentation: Emphasis on certificates and service provider documentation

Technical Specifications & Requirements

• No technical specifications are provided in the tender data. The procurement is a vehicle-hiring service with multiple categories (Hatchback, SUV/MUV, Sedan) and varying day-kilometer blocks: 40Kms x 5Hrs (Local); 80Kms x 10Hrs (Local); 250Kms x 8Hrs / 300Kms x 10Hrs (Outstation).
• Expected bidder capability indicators include: fleet ownership, service-support infrastructure, and 10% minimum payroll-backed staff on the provider’s payroll for at least one year. The tender requires the service provider to own at least 10% of bid quantity vehicles in their name or the proprietor/partner’s name and to maintain a dedicated toll-free service line with an escalation matrix.
• Compliance expectations reference “service & support” commitments, with an on-ground office in the consignee state and demonstrable past experience. Eligibility is likely tied to demonstrated capability in government-style transport deployments and adequate fleet capacity to meet round-trip requirements. Standards or certifications (IS, ISO, BIS) are not explicitly stated in the data.

Terms, Conditions & Eligibility

• EMD not specified in the data; bidders should anticipate a security deposit as per standard government practice. The contract allows a maximum 25% alteration in quantity or duration at the time of issue, with acceptance binding post-issue.
• Key obligations include liqui­dation-free status, non-assignment and non-sub-contract without prior consent, and joint liability of the seller and sub-contractors for contract performance. The bidder must upload all required certificates/documents and prove office presence in the state, plus a dedicated service-support line and escalation matrix.
• Past experience requirements imply submission of evidence demonstrating relevant vehicle-hiring projects, with at least one year of payroll-backed manpower and proof of vehicle ownership (10%). Vehicle categories and local/outstation deployment specifics strongly influence eligibility and bid competitiveness.