GEM

Northern Railway Outsourcing of Cold Weather Patrolling Ambala Haryana Tender 2025 with 25% Variation Clause and EMD ₹47600

Posted

17 Oct 2025, 06:48 pm

Deadline

07 Nov 2025, 07:00 pm

EMD

₹47,600

Value

₹23,79,757

Location

AMBALA , HARYANA

Progress

Issue17 Oct 2025, 06:48 pm
Corrigendum22 Oct 2025
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Specific bid quantity/duration variation: up to 25% at issue
  • • EMD options: ₹47,600 via DD or FDR; FDR endorsement required
  • • FDR submission requires scanned copy plus hardcopy within 5 days
  • • Service Experience Certificate tied to railway patrolling or ex-servicemen level crossings
  • • Wage compliance imperative: EPF, T&P, GST aligned to latest minimum wages
  • • No BOQ items; scope centers on patrolling services under Northern Railway Ambala
  • • ATC clauses and corrigendum adherence critical for eligibility
  • • Ambala Cantt financial office as EMD recipient

Categories 1

SERVICES

Tender Overview

Northern Railway invites bids for outsourcing of cold weather patrolling under the jurisdiction of Sr DEN I UMB in Ambala, Haryana (133001). Estimated value: ₹23,79,756.60 with an EMD of ₹47,600. The contract includes a flexibility clause allowing up to 25% increase/decrease in quantity or duration at release, and the bidder must comply with updated wage standards. The procurement targets security-conscious railway patrolling services across winter conditions, with emphasis on reliable staffing and timely deployment. The bid must include an undertaking on bidder financial standing and compliance with all applicable conditions. A key differentiator is the integration of service experience in railway line patrolling or manning level crossings using ex-servicemen, as per referenced criteria. Bid submissions must be accompanied by EMD proof and relevant certificates.

Technical Specifications & Requirements

  • Category: Outsourcing of cold weather patrolling for railway lines under Northern Railway, Ambala.
  • Estimated value: ₹23,79,756.60; EMD: ₹47,600.
  • EMD submission options: Demand Draft payable to Sr.Divisional Finance Manager, Ambala Cantt OR Fixed Deposit Receipt pledged to Sr.Divisional Finance Manager, Ambala Cantt.
  • Delivery/implementation scope: Winter patrolling services across specified railway sections; exact routes not listed in available data.
  • Experience requirement: Service Experience Certificate for patrolling or ex-servicemen manning level crossings, as per notification dated 06.11.2024.
  • Compliance: Adherence to minimum wage norms and payment of EPF/T&P/GST as per latest rates; price quotes must reflect these costs.
  • Documents: Upload service experience certificates with annual payment details; ensure hardcopy submission within 5 days of bid end/opening.
  • Other: All certificates must be submitted; non-submission may lead to rejection.

Terms, Conditions & Eligibility

  • EMD details: ₹47,600; options for DD or FDR with bank endorsement;/upload proof and deliver hardcopy within 5 days.
  • Quantity/duration adjustability: Up to 25% variation allowed at contract issue; after issue, variation remains within 25%
  • Financial standing: Bidder must declare no liquidation or bankruptcy; provide undertaking.
  • Wage compliance: Quote must reflect latest minimum wages including EPF, T&P, GST.
  • Experience certificates: Must show compliance with railway patrolling or ex-servicemen manning crossings; details per letter 74-W/0/Pt. XXVI.
  • Documentation: All required certificates and documents must be uploaded with the bid; missing items lead to rejection.
  • ATC compliance: Adherence to attached special conditions; ensure any corrigenda are incorporated.

Key Specifications

  • Category: Outsourcing of cold weather patrolling

  • Estimated value: ₹23,79,756.60

  • EMD: ₹47,600

  • EMD submission methods: DD or FDR

  • Delivery: Winter patrolling services; routes not specified

  • Experience requirement: Patrolling railway lines or ex-servicemen manning crossings

  • Wage compliance: Include latest minimum wages, EPF, T&P, GST

  • Documentation: Upload service experience certificates with financial-year payment details

Terms & Conditions

  • 25% quantity/duration adjustment available at contract issue

  • EMD payable via DD or FDR to Sr.Divisional Finance Manager, Ambala Cantt

  • Must submit service experience certificates for compliance

Important Clauses

Payment Terms

EMD options: ₹47,600 via DD or FDR; ensure proof uploaded and hardcopy delivered within 5 days of bid end/opening

Delivery Schedule

Contractual delivery relates to winter patrolling services; exact routes and implementation timeline not specified in available data

Penalties/Liquidated Damages

Not explicitly provided in data; bidders should expect standard railway LT/LD provisions per AtC and corrigenda

Bidder Eligibility

  • Not under liquidation or court receivership

  • Must submit EMD via DD or FDR with appropriate endorsements

  • Experience in railway patrolling or ex-servicemen staffing across crossings

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for patrolling or ex-servicemen manning crossings

4

Financial statements / undertaking of financial standing

5

EMD submission document (DD or FDR with pledge details)

6

Proof of DD upload and hardcopy delivery within 5 days

7

Technical bid documents and OEM authorizations (if applicable)

8

Compliance certificates for EPF, TDS, GST and minimum wage adherence

Corrigendum Updates

1 Update
#1

Update

22 Oct 2025

Frequently Asked Questions

How to bid for cold weather patrolling tender in Ambala?

Bidders must meet eligibility criteria, upload service experience certificates for railway patrolling or ex-servicemen crossings, submit EMD ₹47,600 (DD or FDR) with proof, and comply with wage/E PF/GST. Ensure documents reflect latest minimum wages and submit hard copies within 5 days of bid end/opening.

What documents are required for the Northern Railway patrolling bid?

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD submission (DD or FDR) with proof, technical bid documents, and any OEM authorizations; ensure compliance with ATC terms and corrigenda.

What is the EMD amount for this Ambala patrolling contract?

EMD amount is ₹47,600. It can be paid via Account Payee Demand Draft in favor of Sr.Divisional Finance Manager, Ambala Cantt, or via a Fixed Deposit Receipt pledged to the same. Upload scanned proof and deliver hardcopy within 5 days.

What are the key wage-related requirements for this bid?

Bidders must quote prices reflecting latest minimum wages, including EPF, T&P, and GST. The evaluation will consider minimum wage compliance as per Schedule-01 NS Item No.1, ensuring no underpayment at bid opening.

What experience criteria are required for patrolling services?

Experience must be in patrolling railway lines or supplying ex-servicemen for level crossings, as per notification dated 06.11.2024. Upload service certificates with financial year-wise payments and commencement dates to demonstrate capability.

Is there a quantity or duration variation allowance for this contract?

Yes, contract terms allow up to a 25% increase or decrease in contract quantity or duration at the time of issue, and once issued, the variation limit remains 25%.

What is the location and organization for this tender?

The tender is issued by Northern Railway under Indian Railways for Ambala, Haryana (133001), focusing on outsourcing cold weather patrolling services under Sr DEN I UMB jurisdiction.

What certificates are mandatory to upload with the bid?

Mandatory certificates include service experience certificates, GST, PAN, financial statements, EMD proof, and ATC-compliant certificates; absence may lead to bid rejection per terms and conditions.

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