GEM

Indian Institute Of Technology Haridwar UAV Drone with Thermal Camera for Traffic Recording Tender 2025

Bid Publish Date

20-Nov-2025, 3:58 pm

Bid End Date

11-Dec-2025, 4:00 pm

Bid Opening Date

11-Dec-2025, 4:30 pm

Location

HARIDWAR , UTTARAKHAND

Progress

Issue20-Nov-2025, 3:58 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

VEHICLE CAMERA THERMAL CAMERA UNMANNED AERIAL VEHICLE

Tender Overview

Organization: Indian Institute Of Technology (IIT) Haridwar, Department Of Higher Education, located in HARIDWAR, UTTARAKHAND. Tender seeks a UNMANNED AERIAL VEHICLE (DRONE) WITH THERMAL CAMERA FOR RECORDING TRAFFIC VIDEOS. Scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. The procurement emphasizes integration with traffic surveillance workflows and on-site deployment at the Haridwar location. The bid allows flexibility on quantity (up to 25% increase/decrease) and requires OEM/authorisation compliance. Unique aspects include the thermal-imaging capability for night/day traffic analysis and the end-to-end deployment requirement under a single contract.

Technical Specifications & Requirements

  • Product category: Unmanned Aerial Vehicle (DRONE) with THERMAL CAMERA for traffic video capture
  • Scope of supply: Supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
  • Delivery/quantity flexibility: Option to increase/decrease quantity by up to 25% during contract and currency periods
  • Turnover requirements: Minimum average annual turnover over last 3 financial years for bidder and OEM to be uploaded as audited statements or CA certificates
  • Authorization: OEM authorization form/certificate required for authorized distributors/service providers with complete details
  • Geography: Deployment at HARIDWAR, UTTARAKHAND for traffic surveillance
  • Evaluation context: Evidence of capability to fulfill supply/install/testing/commissioning and training within the project scope

Terms, Conditions & Eligibility

  • EMD/financial standing: Bidder must demonstrate non-liquidation status and provide an undertaking; turnover criteria to be documented (last 3 years)
  • Turnover criteria: Minimum average annual turnover for bidder and OEM as per bid document; documents to be uploaded
  • Delivery timeline: Delivery period to commence from order; extended time rules apply if option clause exercised
  • Payment terms: Include scope of supply with other terms; specific percentages and schedule to be provided in bid
  • Documentation: GST registration, PAN, valid experience certificates, financial statements, OEM authorization, and technical bid documents
  • Warranty/penalties: Penalty or LD terms to be defined in contract; ensure compliance with delivery and performance commitments

Key Specifications

  • Product/service names and categories: UAV with thermal camera for traffic video recording

  • Quantities/values: Not specified; scope includes supply, installation, testing, commissioning, and training

  • EMD/estimated value: Not disclosed

  • Experience: Turnover and OEM turnover criteria to be satisfied with audited statements or CA certificates

  • Quality/standards: OEM authorization required; statutory clearances if any

  • Delivery: 25% quantity flex; delivery period terms as per option clause

  • Other: Training of operators and procurement-related scope included

Terms & Conditions

  • Key Term 1: Option clause allows ±25% quantity change during and after contract

  • Key Term 2: OEM authorization form required for authorized distributors

  • Key Term 3: Turnover documentation mandatory (bidder and OEM) using audited balances or CA certificates

Important Clauses

Payment Terms

Payment terms to be defined in bid; ensure alignment with supply, installation, and commissioning milestones

Delivery Schedule

Delivery period starts from the order date; extended time rules based on the option clause apply

Penalties/Liquidated Damages

LD terms likely specified in contract; ensure clarity on penalties for delays and non-conformance

Bidder Eligibility

  • Non-liquidation and no bankruptcy status with undertaking

  • Minimum turnover for bidder and OEM as per bid document with supportingAudited financials/CA certificate

  • OEM authorization from supplier for UAV with thermal camera and traffic recording capability

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for the UAV drone with thermal camera tender in Haridwar?

To bid, bidders must meet eligibility criteria, submit OEM authorisation and required financial documents, and provide evidence of turnover for bidder and OEM. Include installation, testing, commissioning, and operator training proposals, plus adherence to option clause for quantity adjustments up to 25%.

What documents are required for UAV with thermal camera bidding in Uttarakhand?

Submit GST registration, PAN, audited financial statements or CA certificates for turnover, bidder and OEM, manufacturer authorization, experience certificates, and technical bid documents. Provide undertaking of non-liquidation and ensure compliance with OEM terms for the thermal camera drone.

What are the technical requirements for the drone and thermal camera in this bid?

The tender requires a UAV with a thermal camera capable of traffic video recording. Deliverable scope includes supply, installation, testing, commissioning, operator training, and any statutory clearances. OEM authorization and field deployment capability in Haridwar are essential.

When is the delivery period and how does the option clause work for this tender?

Delivery starts from the order date; the purchaser may adjust quantity by ±25% and extend delivery time proportionally. If extended, the additional time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What are the OEM turnover requirements for the UAV procurement in IIT Haridwar?

OEM turnover must meet the minimum average annual turnover for the last three years ending 31 March of the previous year, documented via audited balance sheets or CA certificates. This ensures the OEM’s financial capacity to support the thermal drone deployment.

What training and statutory clearances are included in this UAV project?

Scope includes operator training and any required statutory clearances. Ensure your bid covers on-site training, commissioning tests, and confirmation of compliance with applicable aviation and traffic surveillance regulations.

How to demonstrate eligibility for OEM authorization in this drone bid?

Provide OEM authorization form with full distributor/service provider details (name, designation, address, email, phone). The bid must include this authorization to verify legitimacy and ongoing support for the thermal camera UAV and related components.

What is the procurement location and deployment context for this drone?

The procurement is for deployment in HARIDWAR, UTTARAKHAND, under the IIT Department of Higher Education, focusing on recording traffic videos for surveillance. Ensure field readiness and on-site installation capabilities in this location.

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