GEM

Indian Coast Guard Spare Parts Tender Nut & Washer Sets 2025 Procurement – 37 Items, 1 Year Warranty

Bid Publish Date

12-Dec-2025, 6:07 pm

Bid End Date

22-Dec-2025, 7:00 pm

Value

₹72,46,504

Progress

Issue12-Dec-2025, 6:07 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

765

Category

Fuel Return Line, Part No. 5340702832

Bid Type

Two Packet Bid

Key Highlights

  • • Technical standards or certifications explicitly required: OEM warranty certificates and service capability in India
  • • Option clause permits ±50% quantity variation at contract and during currency
  • • 1-year warranty from final acceptance or after installation/completion; supplier must provide OEM warranty
  • • Comprehensive after-sales support including installation, commissioning and maintenance; service centers near consignee locations
  • • Certificates required by bid: all certificates/documents mentioned in Bid document/ATC/Corrigendum
  • • No explicit EMD amount published in the provided tender details
  • • Large BOM with 37 items; requires broad supplier catalog compliance
  • • Delivery scheduling may extend based on quantity adjustments with a minimum 30-day increment

Categories 29

BUSHING NEEDLE BEARING RUBBER GASKET SEALS BOLT HEX POLYETHYLENE PIPE TRANSITION METALS BOILER MOUNTING VALVE ROLLER BEARING RING PNEUMATIC BOLTS RUBBER BELLOW GASKETS AND SEALS PLAIN BEARING GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES INOCULATING DEVICES BELLOW AXLE BOX VALVE SEALING RING FILTER RETAINERS BEARINGS BUSHINGS AND GEARS SPRAYER HARDWARE AND FASTENERS WORM GEAR SLEEVE BEARING KOPARAPAK

Tender Overview

Organization: Indian Coast Guard (Department of Defence). The procurement scope covers a broad spectrum of spare parts including Nut, Part No. 8692530094, Washer, 8692530097/96/95, Screw 8692530093, Gasket Kit 8695860572, Hose 735038020104/735038016100, Sealing Rings 007603045101/007603018101, Vent Plug 000N15117, among 37 total items. Estimated value: ₹7,246,504.0 with unclear start/end dates; no specific delivery window published. Location is not specified in the tender details. The tender emphasizes a wide product category of mechanical fasteners, hoses, seals, and related hardware for naval support. A key differentiator is the large BOM breadth (37 items) which demands comprehensive supplier readiness and robust after-sales service.

Technical Specifications & Requirements

  • Total Items: 37
  • Estimated Value: ₹7,246,504.0
  • Warranty: 1 year from final acceptance or after installation/completion, with OEM warranty certificates required at delivery
  • Delivery/option terms: Quantity may be increased/decreased up to 50% at contract and during currency at contracted rates; delivery time adjustments based on (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Service capability: Must include installation, commissioning, training, troubleshooting and maintenance; service centers must be listed near consignee destinations
  • ATC/Certificates: Bidders must upload all requested certificates; non-submission risks rejection
  • The specification set presents a catalog-style BOM without technical performance specs; bidders should align with OEM warranties and service capability requirements.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly stated in the document
  • Warranty: 1 year minimum; OEM warranty certificates required at delivery
  • Delivery: Extended delivery terms possible via option clause; base delivery begins after last delivery order date
  • After-sales: Well-established installation, commissioning and maintenance service group in India required; service centers near consignee destinations to be uploaded
  • Documentation: Upload all certificates/documents sought in Bid document/ATC/Corrigendum; non-submission leads to rejection
  • Acceptance: Supplier must comply with all clauses including option-based quantity adjustments and delivery scheduling

Key Specifications

  • Total Items: 37

  • Estimated Value: ₹7,246,504.0

  • Warranty: 1 year from final acceptance or completion of installation

  • Option Clause: +/-50% quantity during contract and currency

  • Delivery terms: Extended time calculation based on (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

  • After-sales: Installation, Commissioning, Training, Troubleshooting, and Maintenance Service group in INDIA; service centers near consignee destinations

  • Certificates: All required certificates/documents must be uploaded as per Bid/ATC/Corrigendum

Terms & Conditions

  • Delivery and quantity flexibility up to 50% during contract with proportional delivery time adjustments

  • 1-year warranty with OEM certificates required at delivery; after-sales support in India

  • Mandatory submission of all bid certificates/documents; non-compliance risks bid rejection

Important Clauses

Payment Terms

Not explicitly stated in the provided terms; ensure clarity on payment schedule in bid documents

Delivery Schedule

Delivery timelines can extend based on option clause; minimum extension is 30 days; extension calculated by (additional quantity/original quantity) × original delivery period

Penalties/Liquidated Damages

Not detailed in provided terms; verify LDs or penalties in ATC for late delivery or non-compliance

Bidder Eligibility

  • Demonstrated experience in supplying mechanical fasteners, hoses, seals and related components to defense/naval organizations

  • Proof of OEM authorization or authorized dealer status for the listed part numbers

  • Financial capacity to support procurement of 37-item BOM valued around ₹7.25 million

Past Similar Tenders (Historical Results)

5 found

Nut, Part No. 915001008003,Union, Part No. 718363208002,Adaptor, Part No. 915007010008,Sealing Ring

Indian Coast Guard

SOUTH ANDAMAN, ANDAMAN & NICOBAR

Posted: 23 July 2025
Closed: 13 August 2025
GEM

SHAFT SEAL, Part no.TE68360,O RING, Part no.TE68362,O RING, Part no.TE68363,BREATHER, Part no.TE682

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 24 January 2025
Closed: 4 February 2025
GEM

COMPRESSION SPRING, Part no.15095,BRUSH ASSY, Part no.10804,GASKET, Part no.40164,SUBPLATE, Part no

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 24 September 2025
Closed: 6 October 2025
GEM

Grooved nut part no 38190203,Lip Seal part no 38250003,Pressure Relief Valve part no 36110602,Set o

Indian Coast Guard

Posted: 11 November 2024
Closed: 2 December 2024
GEM

PUMP SHAFT SS PART NO- SCT20058218000251,SHAFT SLEEVE STEEL PART NO- SCT20058231000251,SHAFT SLEEVE

Mahanadi Coalfields Limited

ANGUL, ODISHA

Posted: 12 April 2025
Closed: 22 April 2025
GEM

Bill of Quantities (BOQ) 37 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Nut, Part No. 8692530094 Nut, Part No. 8692530094 72 pieces mansisopan.1873 180
2 Washer, Part No. 8692530097 Washer, Part No. 8692530097 72 pieces mansisopan.1873 180
3 Washer, Part No. 8692530096 Washer, Part No. 8692530096 72 pieces mansisopan.1873 180
4 Washer, Part No. 8692530095 Washer, Part No. 8692530095 72 pieces mansisopan.1873 180
5 Screw, Part No. 8692530093 Screw, Part No. 8692530093 72 pieces mansisopan.1873 180
6 Rubber Bellow DN 125, Part No. 0002035583 32 Rubber Bellow DN 125, Part No. 0002035583 32 6 pieces mansisopan.1873 180
7 Rubber Bellow DN 45, Part No. 0002035083 32 Rubber Bellow DN 45, Part No. 0002035083 32 6 pieces mansisopan.1873 180
8 Hose, Part No. 735038020104 Hose, Part No. 735038020104 3 pieces mansisopan.1873 180
9 Hose, Part No. 0219975582 Hose, Part No. 0219975582 3 pieces mansisopan.1873 180
10 Sealing Ring, Part No. 007603045101 Sealing Ring, Part No. 007603045101 6 pieces mansisopan.1873 180
11 Bolts Geislinger Coupling, Part No. 8692530157 Bolts Geislinger Coupling, Part No. 8692530157 48 pieces mansisopan.1873 180
12 Spring Retainer, Part No. Z 45X23.5X2.5, 8692520003 Spring Retainer, Part No. Z 45X23.5X2.5, 8692520003 48 pieces mansisopan.1873 180
13 Sealing ring, Part No. 007603018101 Sealing ring, Part No. 007603018101 6 pieces mansisopan.1873 180
14 Conical Spring Washer, Part No. 206796016000 Conical Spring Washer, Part No. 206796016000 48 pieces mansisopan.1873 180
15 Hose, Part No. 735038016100 Hose, Part No. 735038016100 3 pieces mansisopan.1873 180
16 Union, Part No. 915013040002 Union, Part No. 915013040002 3 pieces mansisopan.1873 180
17 Seawater Line, Part No. 5242006852 Seawater Line, Part No. 5242006852 3 pieces mansisopan.1873 180
18 Screw Fitting Union, Part No. 700419999020 Screw Fitting Union, Part No. 700419999020 3 pieces mansisopan.1873 180
19 Gasket Kit, Part No. 8695860572 Gasket Kit, Part No. 8695860572 6 pieces mansisopan.1873 180
20 Hose, Part No. 735038025103 Hose, Part No. 735038025103 6 pieces mansisopan.1873 180
21 Sealing Ring, Part No. 007603010110 Sealing Ring, Part No. 007603010110 24 pieces mansisopan.1873 180
22 Bolt Hex, Part No. 304017016023 Bolt Hex, Part No. 304017016023 48 pieces mansisopan.1873 180
23 Washer, Part No. 200433021000 Washer, Part No. 200433021000 48 pieces mansisopan.1873 180
24 Union, Part No. 915013040002 Union, Part No. 915013040002 3 pieces mansisopan.1873 180
25 Cover Fixing Kit, Part No. 8691840031 Cover Fixing Kit, Part No. 8691840031 6 pieces mansisopan.1873 180
26 Needle Bearing, Part No. Z 0924520 Needle Bearing, Part No. Z 0924520 3 pieces mansisopan.1873 180
27 Vent Plug, Part No. 000N15117 1 Vent Plug, Part No. 000N15117 1 12 pieces mansisopan.1873 180
28 Fuel Return Line, Part No. 5340702832 Fuel Return Line, Part No. 5340702832 6 pieces mansisopan.1873 180
29 Filter Element, Part No. 0000925105 Filter Element, Part No. 0000925105 6 pieces mansisopan.1873 180
30 Base Complete, Part No. 0002000017 Base Complete, Part No. 0002000017 3 pieces mansisopan.1873 180
31 Bushing, Part No. 5360980250 Bushing, Part No. 5360980250 3 pieces mansisopan.1873 180
32 Copper Washer, Part No. 007603006108 Copper Washer, Part No. 007603006108 12 pieces mansisopan.1873 180
33 Sealing Ring, Part No. 007603010110 Sealing Ring, Part No. 007603010110 6 pieces mansisopan.1873 180
34 Conical Spring Washer, Part No. 206796020000 Conical Spring Washer, Part No. 206796020000 6 pieces mansisopan.1873 180
35 Drain Valve, Part No. 0049976736 Drain Valve, Part No. 0049976736 3 pieces mansisopan.1873 180
36 Sealing Ring, Part No. 007603006108 Sealing Ring, Part No. 007603006108 12 pieces mansisopan.1873 180
37 sealing Ring, Part No. 007603038101 sealing Ring, Part No. 007603038101 6 pieces mansisopan.1873 180

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates covering similar procurement experience

4

Financial statements (latest audited if available)

5

EMD/Security deposit details (if applicable per ATC)

6

Technical bid documents showing compliance with OEM warranties

7

OEM authorization letters or dealership certificates

8

Installation/commissioning capabilities and service center details near consignee locations

Frequently Asked Questions

How to bid for Indian Coast Guard spare parts tender 2025?

Bidders must submit all bid certificates and OEM authorizations, provide OEM warranty certificates at delivery, and upload installation/maintenance capabilities. The 37-item BOM suggests readiness for nuts, washers, hoses, seals, gaskets and fittings. Ensure compliance with ATC, provide programmatic delivery plans, and confirm financial capacity for ₹7,246,504.0 estimated value.

What documents are required for Coast Guard spare parts tender submission

Required documents include GST registration, PAN card, experience certificates for defense procurements, latest financial statements, EMD details (if applicable), OEM authorizations, installation and after-sales service qualifications, and certificates referenced in the ATC/Corrigendum. Non-submission may lead to rejection.

What are the delivery terms for quantity variation in this tender

The contract allows ±50% quantity variation; delivery period adjusts accordingly. If additional quantity is ordered, the extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. Ensure planning for peak 50% changes.

Which warranty is applicable for the supplied parts

A 1-year warranty from final acceptance or after completion of installation/commissioning, with OEM certificates required at delivery. The seller must rectify breakdowns within the warranty period and provide access to service centers across India.

What is the estimated contract value and item scope

Estimated value is ₹7,246,504.0 for 37 items, including nuts, washers, screws, hoses, gaskets, seals and related components. Suppliers should ensure compliance across the full BOM, including service capability and OEM support for all items.

How to demonstrate after-sales service capability for defense procurement

Provide details of installation, commissioning, training and maintenance teams in India, with location-wise service centers near consignee destinations. Include response times, service SLAs, spare parts availability, and a clear escalation path to qualify for this coast guard tender.

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