GEM

Hqids Department Of Military Affairs AMC for Hard Disk Shredder Data Center 2025 - OEM Authorized Service Provider

Bid Publish Date

18-Nov-2025, 10:09 am

Bid End Date

02-Dec-2025, 9:00 am

Bid Opening Date

02-Dec-2025, 9:30 am

Value

₹70,800

Location

NEW DELHI , DELHI

Progress

Issue18-Nov-2025, 10:09 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

WATER LEVEL RECORDER

Tender Overview

Organization: Hqids (Department Of Military Affairs) seeks an Annual Maintenance Service for Hard Disk Shredder equipment used in a Government data center. Estimated value: ₹70,800 with a one-year AMC term. Location not specified; scope covers maintenance by an OEM Authorized Service Provider. This tender emphasizes official service capability and adherence to buyer ATC terms, including quantity/duration adjustments up to 25% and the allowance for excess settlement charges. The contract’s unique angle lies in accepting additional charges via excess settlement, provided supporting documentation is supplied and total invoice remains within the predetermined percentage. The supplier should be prepared to accept scope extensions and comply with buyer-provided ATC. The procurement highlights the need for authorized service credentials and ongoing device maintenance rather than replacement.

Technical Specifications & Requirements

  • Product/Service: AMC for Hard Disk Shredder for one year
  • Need: OEM Authorized Service Provider for ongoing maintenance
  • Major clauses: Quantity/duration adjustments up to 25%; Excess settlement option allowing up to a defined percentage of item-level value for addons; Additional scope to be accepted by the firm.
  • ATC considerations: Additional scope must be accepted by firm; supplier to view uploaded ATC document for complete terms.
  • Value signals: Estimated value of ₹70,800; no BOQ items listed.

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data (no explicit amount listed)
  • Delivery/Performance: AMC execution for a one-year term; acceptance of revised quantity/duration up to 25% at contract issue and post-issuance
  • Payment/Settlement: Excess settlement mechanism allows addons; total invoice must remain within agreed percentage; mandatory supporting documents required
  • Documents: OEM authorization and ATC documents referenced; exact submission list not fully disclosed in data
  • Warranty/Support: Not explicitly detailed beyond OEM service provider requirement; ATC references additional scope acceptance
  • Special Clauses: “ADDITIONAL SCOPE OF WORK SHOULD BE ACCEPTED BY THE FIRM”; ATC document uploaded for bidder review

Key Specifications

  • Product/service names: Hard Disk Shredder AMC

  • Quantities: 1-year maintenance contract (no BOQ items listed)

  • Estimated value: ₹70,800

  • Experience: OEM Authorized Service Provider required

  • Quality/standards: Not explicitly specified beyond OEM authorisation

Terms & Conditions

  • EMD details not explicitly specified; verify ATC for exact amount

  • 25% quantity/duration variation allowed at contract issue and after award

  • Excess settlement possible for addons up to a defined percentage with supporting docs

  • Additional scope to be accepted by the successful bidder

  • OEM Authorized Service Provider mandatory for maintenance

Important Clauses

Payment Terms

Excess settlement allowed with addons; total invoiced amount must not exceed agreed percentage; supporting documents required.

Delivery Schedule

AMC for one year; delivery/activation aligned to contract issuance and service calendar as per ATC.

Penalties/Liquidated Damages

Not specified in provided data; verify ATC for any LD provisions.

Bidder Eligibility

  • Must be an OEM Authorized Service Provider for hard disk shredders

  • Demonstrate prior AMC experience with data center hardware

  • Submit OEM authorization and relevant maintenance certifications

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing prior AMC or maintenance experience for data center equipment

4

Financial statements or turnover documentation suitable for tender participation

5

EMD documents (if applicable per ATC) or explicit confirmation of exemption

6

OEM authorisation/authorization from shredder manufacturer

7

Technical bid documents demonstrating OEM service capabilities

8

ATC documents uploaded by buyer and any addenda

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for hard disk shredder AMC in Department Of Military Affairs?

Bidders must demonstrate OEM authorization and provide maintenance capability for data center hardware. The tender requires OEM service credentials, experience certificates, GST/PAN, and financial documents. Review ATC for 25% quantity/duration variation and excess settlement rules; prepare to submit supporting addons documentation with invoices.

What documents are required for OEM authorized shredders AMC bid 2025?

Submit GST certificate, PAN card, experience certificates for data center maintenance, financial statements, OEM authorization, and any ATC-uploaded documents. Ensure ATC-compliant technical bid showing capability to service hard disk shredders for one year and address addons/variations.

What are the technical specs for the AMC of hard disk shredder?

No explicit technical performance specs are provided. The requirement centers on being an OEM Authorized Service Provider with ability to perform annual maintenance for a hard disk shredder in a government data center; verify ATC for any internal standards or OEM service levels.

When is the delivery/completion timeline for this AMC contract?

The contract covers a one-year AMC term from issuance; exact start date and delivery milestones should be confirmed in the final contract and ATC; expect service activation soon after award as per buyer terms.

What are the payment terms for the data center shredder AMC?

Excess settlement is allowed for addons up to a defined percentage; payment schedule typically follows provider terms and ATC specifics; ensure addon invoices are supported with documents and kept within the agreed percentage of the item-level total value.

What eligibility criteria ensure participation in this tender for data center equipment?

Eligibility includes OEM authorization, demonstrable experience in maintaining data center hardware, GST/PAN compliance, and financial stability documents; ensure you can accept scope variations up to 25% and comply with addon charge terms per ATC.

What is the scope of the excess settlement clause in this tender?

Excess settlement allows service providers to include additional charges up to a defined percentage of the item-level total value; must declare applicability during invoice creation and attach mandatory supporting documents; total invoice cannot exceed the agreed percentage.